Abstracts with Programs - Geological Society of America

Guidelines for Speakers
Please verify the time and duration of your oral presentation
in the online program. The time available for presentation by
invited speakers may be longer than indicated in the e-mail
confirmation.
Presenters have the option of either bringing their own laptop,
or bringing a copy of their presentation on a USB stick or CD/
DVD and load it onto a permanently installed Windows PC,
as explained in detail below. Availability of a laser pointer is
not guaranteed: if you must use one, please bring your own.
All oral session lecture rooms are equipped with the following:
• LCD projector
• Windows-based PC
• Laptop station
• Microphone.
The laptop station is a table with several independent sites
consisting of power sockets and a VGA plug each. Here,
presenters can connect their laptops (in the order of presentation)
before the session starts and remove them after the
session has ended.
The last site is permanently connected to the Windows-based
PC, which has the following configuration:
• Windows 7 operating system
• Office 2003 and Office 2007 (for Powerpoint presentations)
• Adobe Reader 10.1 (for PDF presentations)
• VLC-Player 1.1.10, Adobe Flash 10.3, Quicktime Player
7.6.9 – please note that all video players are installed only
with standard codecs
• Mozilla Firefox
• Anti-Virus.
Installation of personal laptops and loading of files onto the
fixed PC must be done before your session starts. For the
first morning session and for the first afternoon session, that
means you should arrive 30 minutes before the scheduled start
time. For all other sessions, you must install computers and
load your presentation during the coffee breaks: please go to
your session Chair at the start of the break, and do not leave
until your laptop is connected and working, or your presentation
has been loaded and tested. Laptops can only be removed
at the end of each session.
If you choose to run your presentation from the fixed PC,
please verify ahead of time that the format of your files
matches the configuration listed above.
We recommend that you bring your presentation on two
different devices (USB stick, CD/DVD) in case there is a
problem with one. In particular, authors who plan to bring
their own laptop must also bring a PDF version of their
presentation (plus individual movie files if necessary) and
load it onto the Windows-PC. In case of any problems with
the connection between personal laptop and projector, this
version will be used as an emergency backup. At the end of
the meeting, all files loaded onto the fixed Windows-PCs will
be deleted.
Please make sure you have all necessary power, video, and network
adapters. Video adapters are especially important if you
are planning to bring a Mac laptop, as there is a wide variety
Information for Presenters
76 Fragile earth: geological Processes from global to local Scales
of video adapters for different laptop models and we cannot
guarantee that a suitable one will be available if you forget to
bring your own. If you bring your own laptop for presentation,
please be sure to mark it with a unique sticker or name
tag to be sure you can quickly identify your laptop before your
presentation and to avoid picking up the wrong one at the end
of the session.
Guidelines for Poster Presenters
• The poster panel is 117 cm by 145 cm (portrait format,
i.e. the longest side is vertical).
• Posters should be put up between Sunday evening (during
the Icebreaker event) and Monday morning by 8:00.
• Due to fire safety regulations, posters are not allowed to
hang over any edge of the panel.
• Tape should not be used on the boards (tacks will be suppllied).
• All posters should stay up for the entire duration of the
conference.
• Authors are requested to be present at their posters every
day from 16:30–18:00.
• If you will arrive late or depart early, please give your
poster to a colleague to set up at the meeting, and/or ask a
colleague to take it down on Wednesday afternoon.
• Any posters left on boards after 18:00 on Wednesday will
be disposed of.
Guidelines for Posters
• The poster and presentation must cover the material cited
in the abstract.
• Include the background of your research followed by
results and conclusions.
• At the top of the poster, place the abstract number and
title, and the authors’ names and presenting author’s
contact information.
• Prepare all diagrams or charts neatly and legibly in a size
sufficient to be read at a distance of 2 meters. Paragraph
and figure caption text should be at least 24-point font
(0.9 cm height) and headers at least 36 point font (1.2 cm
height).
• Use different colors and textures/symbols for each line or
bar contained in your graph or chart. A serif font (e.g.,
Times) is often easier for reading main text, and a nonserif
font (e.g., Arial or Helvetica) for headers and figure
labels.
• Avoid cluttering your poster with too much text. Label
different elements as I, II, III; or 1, 2, 3; or A, B, C,
making it easier for a viewer to follow your display.