MultiArchive for Movex M3 Output - Essist

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MultiArchive for Movex/M3 Output
Top features
Aligning IT with business goals
• Automatic capture, categorization,
and indexing of all Movex/
M3 documents
• “One-click” access to documents
from anywhere in Movex/M3
• Access to Movex/M3 documents
from a web browser
• Secure, reliable, and compliant
storage of business documents
• Support for almost any Movex/
M3 version
Archive your outgoing business documents automatically.
Save time eliminating manual archiving, and make vital business knowledge
easily accessible to anyone, anywhere, and anytime.
No more manual work. Welcome to easy access.

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Easier to get - easier to get to
Quotations, confirmations, packing lists, invoices,
statements, and reminders, are all but a small
extract of the output you must take care of - both
because legislation says so, but also because
these documents contain vital business information.With
MultiArchive for Movex/M3 Output,
you get this done automatically together with
“one-click” access to all documents directly from
within Movex/M3, and any modern browser.
Wasting money
If you keep paper copies of invoices, and other
documents, in binders or in filing cabinets, you
are wasting money big-time. Just think of the
hours spent ordering and filing documents, the
cost of printing additional copies, the costs of
the actual binders and cabinets, and finally the
cost of the valuable office space.
Fighting in the blind
With a business archive based on paper copies - maybe
even with several office locations - you do not
consult the archive unless you absolutely have to.
With an electronic business archive, everything is
available right at your fingertips. You share up-todate
knowledge, and hence are able to provide better
customer service, at a fraction of the costs.
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Find the customer in CRS610, and a single click
will bring up the entire “dossier” on them
- always there, and always up-to-date.
Being tied down
A paper based business archive is like a pair of
handcuffs. It prevents your from exploiting the flexibility
of a modern organization. With an electronic
business archive, you may work equally efficiently
from home, in the night, or from the other end of
the world.
Risking everything
You may instinctively feel quite safe with your paper
archives, but in reality you are going “all in”
every night. If everything burns or is flooded by
tomorrow morning - you’re definitely going to miss
your archives.
The obvious first step
You may handle archiving of business output in
many different ways: manual paper archives, stand
alone DVD archives, PDF’s on network drives, and
even closing you eyes to the requirements of the
organization and the legislation. But the truth is,
only one solution is a fair match to your Movex/
M3 - a fully integrated electronic business archive.
MultiArchive for Movex/M3 Output is the obvious
first step.

Select an invoice posting in ARS200, and a single click will get you
the actual invoice - even outside normal business hours.
Captures everything
Once MultiArchive for Movex/M3 Output
is installed and confi gured, it will automatically
capture, categorize, and index any
Movex/M3 document you want.
It’s as easy as that.
MultiArchive for Movex/M3 Output works
out-of-the-box with any PDF document
created with Movex Out, Streamserve, or
Interform.
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Available from anywhere
Also from outside Movex/M3 you can access all your business documents
- from the airport, or your CRM system.
Now and in the future
MultiArchive for Movex/M3 Output is available
for almost any Movex/M3 version you
may have - now, and in the future.
Absolutely no reason to postpone this step
into effi ciency.
From the “classic green screen”.
To the newest Lawson Smart Offi ce.
The next steps
With all your Movex output in the electronic
business archive, you are able to respond
to customer enquieries much faster and
better than before. A few keystrokes, and
the requested invoice copy is on its way -
by fax, e-mail or on paper, and with comments
for future reference. Just in case, the
invoice remains unpaid.
Self-service may be the next step. Being
faster and more effi cient in serving your
customers is great. Having customers
serve themselves is even greater.
With everything in an electronic business
archive, you may offer your customers easy
and secure access from your customer
portal to the documents you want to share
with them.
Once you have experienced the marvels
of an integrated business archive, you will
want to add loads of other documents: from
other systems, from your Offi ce suite, from
e-mail, and scanned from paper.
MultiArchive is ready for your next steps.

Benefi ts
• Use less time archiving business documents
as invoices, statements, packing lists etc.
• Save money by eliminating paper, print,
and storage costs for paper copies
• Save valuable offi ce space used to keep
manual archives
• Share a base of knowledge with all documents
related to customers, suppliers,
projects etc.
• Protect your confi dential documents (e.g.
payroll) with authorization on users and
user groups
• Secure valuable business information for
the future
• Secure documents from fi re or fl ooding
• Increase your customer service with
instant access to information with a single
keystroke from within Movex/M3
• Increase your organizational fl exibility,
and scalability
Wait! There’s more...
info@essist.se
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What’s in the box?
MultiArchive for Movex/M3 Output is an out-ofthe-box
product based on the innovative Multi-
Archive technology. It’s easy to buy, implement,
and use. For your business that translates into
less IT hassle and more productivity.
Features
• Archive business documents automatically
from your Movex/M3
• Apply complex company rules for
categorizing documents, e.g. Invoices
in Customer, Project, and Item folders
• Store all documents centrally and securely
• Access all business documents easily from
Movex/M3, and from any modern Internet
browser
• Access documents by logical structure,
e.g. Customer folder, Supplier folder,
Project folder etc.
• Access documents with lightning fast
Google like searches, e.g. “Invoice to
Intercon in 2010”
• Restrict access to sensitive documents
based on users and user groups
• Make annotations to documents already
in the archive
MultiArchive for Movex/M3 Output is part of a full suite of products,
designed to make organizations more fl exible, scalable, and effi cient,
and thereby save them valuable time and money. Go to multi-support.
com to learn more.
MultiArchive
Invoice Approval for iPhone
Approve supplier invoices while you are
on the go and return to a clutter-free
desk and inbox. Welcome to effi ciency.
MultiArchive for
Microsoft Outlook
Share your business e-mails in a
secure and safe archive. No more
business e-mails in personal
inboxes.
MultiArchive for Word,
Excel and Powerpont
Share your business e-mails in a
secure and safe archive. No more
rogue documents on shared network
drives.
Features
• MultiArchive Core
1, 10, 100, or 1,000 Named Users
• MultiArchive Document Store for IFS
50,000 Documents per User
• MultiArchive Index Store for DB2
• MultiArchive Search Index Store for
Solar on i
• MultiArchive Document Capture for
Movex/M3 Output, 10,000 Documents
per User/Year
• MultiArchive Document Profi ler
10,000 Documents per User/year, and
25 Document Types
• MultiArchive Document Access
for Web browser 1, 10, 100, or 1,000
Named Users
• MultiArchive Document Access
for Movex/M3 1, 10, 100, or 1,000
Named Users
• MultiArchive Document Access
for URL linking 1, 10, 100 or 1,000
Named Users
• MultiArchive Document Categorizer
1 Archive, and 25 Document Types
• MultiArchive Document Indexer
• MultiArchive Document Search Indexer
1 node
The above are licensed with an
Application Specifi c License Restriction,
allowing the components to be used for
this specifi c product only.
What’s needed?
• MultiArchive Core requires IBM i
version 6.1 or later
• MultiArchive Document Capture for
Movex/M3 requires PDF’s generated by
Movex Out, Streamserve, or Interform
• MultiArchive Document Profi ler
requires Windows 7 running on Intel
Pentium 4,4 GB RAM, Microsoft SQL
Server 2005, and Microsoft. NET 3.5
• MultiArchive Document Access for
Movex/M3 supports Movex V9, V10,
V11 and V12 with Movex Explorer (or
5250 with source code), Movex V12
Java, M3 7.1, and M3 10.1 with Movex
Workplace or LSO
• MultiArchive Document Access for Web
browser requires Internet Explorer 6+,
FireFox 1.5+ (PC, Mac), Safari 3+,
Chrome 3+, or Opera 9+ (PC, Mac)
In the cloud?
MultiArchive for Movex/M3 Output, is
also available in the cloud, and as SaaS
(Software as a Service).
Movex/M3 and Movex Out are trademarks
of Lawson Software. iPhone is trademark
of Apple Inc. Microsoft Outlook, Word,
Excel, PowerPoint, and Windows are trademarks
of Microsoft Corporation. IBM i and
DB2 are trademarks of IBM Corporation.
Streamserve is trademark of OpenText.
MultiArchive is trademark of Multi-Support
Group.