The Army Maintenance Management System (TAMMS) Users Manual

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5. Identify equipment involved in accidents or unusual circumstances. 6. If more room is needed, use the next open line. Line out all unneeded columns (a-l). Figure 2–13. Sample DA Form 2401 Chapter 3 Maintenance Processes, Forms and Records 3–1. General This chapter explains how to plan, manage, report and control maintenance and maintenance related shop/section supply related functions when using ULLS–G and SAMS automation. It also explains how to use manual procedures for scheduling, performing, recording, and managing maintenance on equipment using appropriate forms and records. a. The ULLS collects maintenance and supply data and provides management information at the unit level. b. The ULLS automates/replaces portions of TAMMS. Commanders ensure that portions of TAMMS not replaced by ULLS are accomplished using the procedures outlined in the pamphlet. The following DA and DD maintenance forms have been automated and ULLS-generated printouts (shown with a -E) are authorized replacements: (1) AWCMF452. DD Form 314 can still be used (for example, arms room and nuclear, biological, chemical (NBC) room). (2) DA Form 5988–E. This form replaces both DA Forms 2404 and 2408–14. (3) DA Form 5989–E (Maintenance Request Register) and DA Form 2405 (Maintenance Request Register). (4) DA Form 5990–E and DA Form 2407. c. The forms and records produced and recorded in ULLS–G are maintained by all units, organizations, and activities on all equipment that require maintenance to be performed in accordance with appropriate –10, –20, and –30 technical manuals and lube orders. d. Units operating under ULLS use printouts or automated reports in place of the manual forms in other chapters. The automated processes in ULLS supercede all manual procedures. In cases where there is a conflict on form disposition, this pamphlet takes precedence. e. There are four categories of maintenance processes within ULLS. This chapter contains information for— (1) Maintenance operational processes. (2) Equipment data update. (3) Equipment data reports. (4) Maintenance support. f. SAMS for the DS/GS levels of maintenance provides maintenance and management information to each level of command from the user to the division or corps, wholesale, and DA levels. g. SAMS is divided into two levels: SAMS–1, which operates at the DS/GS maintenance company; and SAMS–2, which operates at command levels above the maintenance company, such as the support battalion or maintenance battalion; materiel management center (MMC); division support command; corps support command; and echelon above corps. (1) SAMS–1 tracks all work orders and repair parts, and processes information received from supported units. (2) SAMS–2 collects, stores, and retrieves maintenance information from SAMS–1 sites and allows managers to coordinate maintenance workloads. (3) SAMS–2 passes significant maintenance and supply information to LOGSA, where it is loaded into the logistics integrated data base (LIDB) Maintenance Module, formerly known as the Work Order Logistics File. SAMS–2 and SAMS-I/TDA sites must submit their closed work order data to LOGSA by the 10th of each month. Procedures are explained in the SAMS–2 and SAMS-I/TDA user manuals. The consistent reporting of these data is critical; the LIDB Maintenance Module is used to determine operation and support costs, velocity management performance, manpower studies, and other studies that affect units and equipment. h. Unique SAMS forms are addressed in this chapter. DA Forms 5409 (Inoperative Equipment Report) and 5410 (Unit Level Deadlining Parts Report) feed the inoperative equipment process at the SAMS–2 level. SAMS applies the term inoperative equipment to a reportable or locally designated command maintenance significant item that is NMC (see para 3–6). The inoperative module in SAMS–2 is intended to provide readiness management capability within the division, echelon above division, and echelon above corps. It is not for compliance with DA/wholesale readiness reporting requirements. In other words, SAMS–2 inoperative reporting is not intended for reporting property book equipment shortages. i. The examples show the results of inspections, tests, and maintenance performed. They also show the results in diagnostic checks and form the bond between maintenance and supply actions. 34 DA PAM 750–8 22 August 2005
j. This chapter provides procedures and examples of automated forms and printouts from ULLS–G and SAMS and maintenance forms used by manual units. (1) In addition to the forms within this chapter, maintenance forms for nonstandard air traffic control (ATC) and navigational aid (NAVAID) equipment, when specified in the equipments technical publications, are also maintained. Each designated form is maintained using guidance found within the appropriate technical publication. Examples of nonstandard equipment are— (2) Instrument landing system and all associated marker beacons. (3) Distance measuring equipment systems. (4) Airport Surveillance Radar Systems. (5) Automated Radar Terminal Systems. (6) Air Traffic Control Beacon Interrogator Systems. (7) Flight Data Input/Output Systems. (8) Digital Brite Radar Indicator Tower Equipment Systems. (9) Radar Video Mappers. (10) Programmable Indicator Data Processors. 3–2. Maintenance reporting and AMSS AR 700–138 governs maintenance reporting of equipment and systems. AMSS is designed to replace all manual materiel readiness reports for ground, aviation, and missile equipment. Units not using ULLS follow reporting instructions as outlined in AR 700–138. a. AMSS was developed to automate the manual readiness reporting requirements listed in AR 700–138. AMSS replaces DA Form 2406 (Materiel Condition Status Report), DA Form 1352 (Army Aircraft Inventory, Status and Flying Time) and DA Form 3266–1 (Army Missile Material Readiness Report) with a single automated readiness reporting system. It is the commanders link to monitoring the maintenance and supply posture of the unit. b. AMSS collects, compiles, and reports materiel readiness data at the unit and provides this information to the battalion level. The capability exists to consolidate the real time readiness information received from subordinate units and is used for the purpose of monitoring and reporting their readiness posture. c. AMSS accumulates NMC data and parts information for all reportable end items, systems, and subsystems and has the capability to receive support and depot-level NMC data from the SAMS–1. NMC time due to an equipment shortage (NMCE) is not included in AMSS. The capability of maintaining authorized and on-hand data is included in AMSS. d. The readiness information accumulated at the battalion level is provided to SAMS–2, where it is forwarded to LOGSA. 3–3. Maintenance control file (non-ULLS/manual input) a. Each non-ULLS customer unit sets up a maintenance control file in a visible index file to show the status of reportable equipment in the unit. Copies of current DA Form 5409 and 5410 go in this file. (1) A recommended record-keeping system to make sure that DA Forms 5409 and 5410 are properly filled out and submitted is contained in DA PAM 750–35. (2) ULLS automates this record keeping at the unit level. b. DA Form 5409 goes in the maintenance control file in organization work order number (ORG WON) sequence. The oldest appears at the top of the file; the newest, at the bottom. As work requests are closed out, DA Form 5409 is removed and discarded. c. Information in the maintenance control file is changed whenever a maintenance request status changes. A new DA Form 5409 is updated and filed on top of any previous DA Forms 5409 with the same ORG WON. DA Form 5409 is forwarded to SAMS–2 each day prior to the established cutoff when changes occur during that day. d. DA Form 5410 showing status of an inoperative reportable item is filed in the maintenance control file under DA Form 5409 for that item. e. Maintenance supervisors check the maintenance control file weekly to make sure that forms are thrown out as actions are completed and forms have been added for any new deficiencies. Supervisors also review forms on older, existing deficiencies to confirm the status and ensure that all possible actions have been taken to repair the equipment. 3–4. Organization work order number a. ORG WON. The ORG WON is assigned to all work orders for purposes of tracking inoperative equipment and all equipment sent to the support maintenance activity for repair. An ORG WON is the key to the inoperative equipment process. b. General instructions. (1) An ORG WON is assigned sequentially from DA Form 2405. Paragraph 3–11 gives details on the use of DA Form 2405. DA PAM 750–8 22 August 2005 35
Page 1 and 2: UNCLASSIFIED Department of the Army
Page 3: o Rescinds U.S. Army Communications
Page 6 and 7: Contents—Continued General instru
Page 8 and 9: Contents—Continued E. Department
Page 10 and 11: Contents—Continued Figure 4-2: DD
Page 12 and 13: Contents—Continued Figure E-2: Id
Page 15 and 16: Chapter 1 Introduction 1-1. Purpose
Page 17 and 18: (3) Historical processes, forms, re
Page 19 and 20: equipment keep the data, reports, f
Page 21 and 22: (3) Alert dispatch, DA Form 5987-1-
Page 23 and 24: equipment as generators, air compre
Page 25 and 26: Figure 2-1. Sample DA Form 348 (fro
Page 27 and 28: PERMIT NUMBER (Initial). Enter the
Page 29 and 30: DODAAC. Displays the DODAAC and uni
Page 31 and 32: Legend for Figure 2-4; completion i
Page 33 and 34: Notes: 1 Operator and supervisor or
Page 35 and 36: DATE DISPATCHED. The date equipment
Page 37 and 38: EQUIPMENT DATA. Administrative numb
Page 39 and 40: REGISTRATION NO./SERIAL NO. The dis
Page 41 and 42: Notes: 1 More than one component on
Page 43 and 44: 1. The person in charge of the equi
Page 45 and 46: 1. The dispatcher prints the name o
Page 47: Legend for Figure 2-13; completion
Page 51 and 52: (1) Purpose. DA Form 5410 is used t
Page 53 and 54: pamphlet. Explain those symbols or
Page 55 and 56: mileage/kilometers or hours in a 12
Page 57 and 58: (1) Units using ULLS-G use the comp
Page 59 and 60: conditions for inoperative equipmen
Page 61 and 62: ack to the organization as a receip
Page 63 and 64: (1) Copy one is kept by the owning
Page 65 and 66: Table 3-3. List of SNT reportable i
Page 67 and 68: (k) Certification or decertificatio
Page 69 and 70: 5. SERIAL NUMBER OF DEADLINED ITEM.
Page 73 and 74: equired and AOE procedures are used
Page 75 and 76: ORG WON/DOC. The organizational wor
Page 79 and 80: Notes: 1 A system DD 314 is needed
Page 81 and 82: Figure 3-13. Sample DD Form 314 sub
Page 83 and 84: Legend for Figure 3-15; completion
Page 87 and 88: Figure 3-19. Sample DD Form 314 com
Page 89 and 90: Figure 3-21. Sample DD Form 314 use
Page 93 and 94: Notes: 1 Administrative/bumper numb
Page 95 and 96: Notes: 1 Administrative number/bump
Page 97 and 98: INITIAL WHEN CORRECTED. The person
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a. Enter the noun abbreviation and
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. The operator/crew chief must ensu
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1. ORGANIZATION. Enter the name of
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2. NOMENCLATURE AND MODEL. a. Enter
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Legend for Figure 3-32; Completion
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Notes: 1 Status code, date, and tim
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Notes: 1 DA Form 3999-4 has four bl
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PHONE. Displays the phone number of
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SECTION I—CUSTOMER DATA. Blocks 1
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Legend for Figure 3-38; completion
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38d. TIME. Enter the military time
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Legend for Figure 3-40; Completion
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36d. TIME. Enter the military time
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SECTION IV—TASK REQUIREMENTS DATA
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3c. PHONE NO. Enter the phone numbe
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Notes: 1 When used as a DA Form 240
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5. If the delay is for a shop backu
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UIC SUPPORT. Support unit UIC. UNIT
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UIC’s SELECTED FOR THIS REPORT. E
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g. Contamination is a problem that
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Legend for Figure 4-2; completion i
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c. This form is used to figure the
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4. In column 11, PCW (previously co
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Table 5-1 Data input format (accept
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Table 5-4 Data input format (transf
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(a) “Permanent Log Book Copy” i
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5-11. Records that go with equipmen
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Cumulative EFC RDS g. Add the numbe
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EFC RDS Fired e. Leave blank. Cumul
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6. RDS/EFC COMPUTATION. Leave blank
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a. For all nontactical wheeled vehi
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10. REGISTRATION NO. a. Enter the r
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c. For watercraft, enter the regist
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13. CONTRACT NO. Enter the contract
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a. Enter the complete serial number
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. If no registration number has bee
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Notes: 1 Use block 21 to note any u
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6-4. Request for disposition and/or
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28. STERN FRAME/SKEG/KORT NOZZLE. E
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(3) Send the third copy to Commande
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INSTALLATION. Assigned location. A
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SHOP. Name of installation. CLASS.
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c. The Joint Munitions Command and
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(2) Deficiencies due to design, man
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(2) DA or the manufacturer, command
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Notes: 1 Sketches and pictures shou
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22. DETAILS. Enter the following in
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1a. FROM (Originator). In addition
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Figure 10-3. Sample Category I SF 3
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TO. Enter the command message addre
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Figure 10-5. Sample DD Form 2332 (f
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Appendix A References Section I Req
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AR 750-6 Ground Safety Notification
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DA Form 2404 Equipment Inspection a
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DA Form 3266-2 Missile Materiel Con
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Table B-1 Failure codes, alphabetic
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Table B-1 Failure codes, alphabetic
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Table B-2 Failure codes, numerical
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Table B-6 Utilization codes—Conti
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Table B-11 Vehicle use codes Code D
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Table B-18 Equipment category codes
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Table B-20 Type maintenance request
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Table B-21 Work request status code
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Appendix C Warranty Control offices
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Table C-2. Supporting logistics ass
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Table D-1 Julian/ordinal date calen
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Figure E-1. Identification of requi
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Glossary Section I Abbreviations AC
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DSN Defense Switched Network DSU di
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MWO modification work order NBC nuc
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SSN Social Security number STAMIS S
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assembly A combination of component
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line replaceable unit A combination
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on-site maintenance Maintenance aut
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system A combination of equipment e
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