The Army Maintenance Management System (TAMMS) Users Manual

5. Identify equipment involved in accidents or unusual circumstances.
6. If more room is needed, use the next open line. Line out all unneeded columns (a-l).
Figure 2–13. Sample DA Form 2401
Chapter 3
Maintenance Processes, Forms and Records
3–1. General
This chapter explains how to plan, manage, report and control maintenance and maintenance related shop/section
supply related functions when using ULLS–G and SAMS automation. It also explains how to use manual procedures
for scheduling, performing, recording, and managing maintenance on equipment using appropriate forms and records.
a. The ULLS collects maintenance and supply data and provides management information at the unit level.
b. The ULLS automates/replaces portions of TAMMS. Commanders ensure that portions of TAMMS not replaced
by ULLS are accomplished using the procedures outlined in the pamphlet. The following DA and DD maintenance
forms have been automated and ULLS-generated printouts (shown with a -E) are authorized replacements:
(1) AWCMF452. DD Form 314 can still be used (for example, arms room and nuclear, biological, chemical (NBC)
room).
(2) DA Form 5988–E. This form replaces both DA Forms 2404 and 2408–14.
(3) DA Form 5989–E (Maintenance Request Register) and DA Form 2405 (Maintenance Request Register).
(4) DA Form 5990–E and DA Form 2407.
c. The forms and records produced and recorded in ULLS–G are maintained by all units, organizations, and
activities on all equipment that require maintenance to be performed in accordance with appropriate –10, –20, and –30
technical manuals and lube orders.
d. Units operating under ULLS use printouts or automated reports in place of the manual forms in other chapters.
The automated processes in ULLS supercede all manual procedures. In cases where there is a conflict on form
disposition, this pamphlet takes precedence.
e. There are four categories of maintenance processes within ULLS. This chapter contains information for—
(1) Maintenance operational processes.
(2) Equipment data update.
(3) Equipment data reports.
(4) Maintenance support.
f. SAMS for the DS/GS levels of maintenance provides maintenance and management information to each level of
command from the user to the division or corps, wholesale, and DA levels.
g. SAMS is divided into two levels: SAMS–1, which operates at the DS/GS maintenance company; and SAMS–2,
which operates at command levels above the maintenance company, such as the support battalion or maintenance
battalion; materiel management center (MMC); division support command; corps support command; and echelon above
corps.
(1) SAMS–1 tracks all work orders and repair parts, and processes information received from supported units.
(2) SAMS–2 collects, stores, and retrieves maintenance information from SAMS–1 sites and allows managers to
coordinate maintenance workloads.
(3) SAMS–2 passes significant maintenance and supply information to LOGSA, where it is loaded into the logistics
integrated data base (LIDB) Maintenance Module, formerly known as the Work Order Logistics File. SAMS–2 and
SAMS-I/TDA sites must submit their closed work order data to LOGSA by the 10th of each month. Procedures are
explained in the SAMS–2 and SAMS-I/TDA user manuals. The consistent reporting of these data is critical; the LIDB
Maintenance Module is used to determine operation and support costs, velocity management performance, manpower
studies, and other studies that affect units and equipment.
h. Unique SAMS forms are addressed in this chapter. DA Forms 5409 (Inoperative Equipment Report) and 5410
(Unit Level Deadlining Parts Report) feed the inoperative equipment process at the SAMS–2 level. SAMS applies the
term inoperative equipment to a reportable or locally designated command maintenance significant item that is NMC
(see para 3–6). The inoperative module in SAMS–2 is intended to provide readiness management capability within the
division, echelon above division, and echelon above corps. It is not for compliance with DA/wholesale readiness
reporting requirements. In other words, SAMS–2 inoperative reporting is not intended for reporting property book
equipment shortages.
i. The examples show the results of inspections, tests, and maintenance performed. They also show the results in
diagnostic checks and form the bond between maintenance and supply actions.
34 DA PAM 750–8 22 August 2005