The Army Maintenance Management System (TAMMS) Users Manual

CATEGORY I/II. Mark the Category II box (All Category I deficiency reports must be sent in by message). Provide as much of the following
information as possible. Much of the data can be found below the bar code symbol located on the item or package. Submit the report
even if all data are not available.
1a. FROM (Originator). In addition to your unit, location, and ZIP Code or APO number, enter your Department of Defense Activity Address
Code (DODAAC).
1b. NAME, TELEPHONE NO. AND SIGNATURE. Type or print your name and duty phone (include DSN and Commercial numbers).
1c. DATE. Type or print current calendar date; for example, 20 Jan 97.
2a. TO (Screening point). Enter the command and address from table 10–1.
2b. NAME, TELEPHONE NO. AND SIGNATURE. Leave blank.
2c. DATE. Leave blank.
3. REPORT CONTROL NUMBER. Enter the DODAAC of your unit (6 places) followed by the calendar year (2 places). Then give the
number of SF 368s submitted during the calendar year (4 places). For example, the first SF 368 for 1997 sent in by a unit with DODAAC
WK4FFF would be WK4FFF970001.
4. DATE DEFICIENCY DISCOVERED. Enter the calendar date the deficiency was discovered; for example, 20 Jan 97.
5. NATIONAL STOCK NO. (NSN). Enter the NSN of the bad item.
6. NOMENCLATURE. Enter the name of the bad component/item.
7a. MANUFACTURER/CITY/STATE. Enter the name of the manufacturer, contractor, or government unit that made or repaired the bad
item, if known, as well as the city and state.
7b. MFRS. CODE. Enter the code of the manufacturer, contractor, or government unit that made or repaired the bad item.
7c. SHIPPER/CITY/STATE. Enter the name of the shipper, as well as the city and state.
8. MFRS. PART NO. Enter the manufacturers part number, if available. (Leave blank if an NSN is in block 5.)
9. SERIAL/LOT/BATCH NO. If known, enter in a serial, lot, or batch number of the bad item(s). Lot numbers are used for ammunition
items since serial numbers do not apply.
10a. CONTRACT NO. Enter the contract number.
10b. PURCHASE ORDER NO. Enter the purchase order number.
10c. REQUISITION NO. Enter the requisition number.
10d. GBL NO. Enter the GBL number.
11. ITEM: NEW OR REPAIRED/OVERHAULED. Check the proper block if the item is new or has been overhauled.
12. DATE RECD, MFRD, REPAIRED, OR OVERHAULED. Give the date received, manufactured, repaired, or last overhaul date, if
known.
13. OPERATING TIME AT FAILURE. Discuss how long the equipment had been run when the problem was found. That is, how many
miles, cycles, hours, or EFC rounds were on the equipment or component. For vehicles bought by the General Services Administration
(GSA), enter the date the vehicle was first used.
14. GOVERNMENT FURNISHED MATERIAL. Mark the NO box. Only contractors mark the YES box.
15. QUANTITY. In the 4 blocks under quantity, enter the actual number of each item, not the unit of issue. That is, give the actual number
of items being reported, no matter what the unit of issue is.
a. RECEIVED. Enter the total number of items in the lot or batch in which the defect was found, if known.
b. INSPECTED. Enter the number of items looked at.
c. DEFICIENT. Enter the number of items found to be bad after the inspection.
d. IN STOCK. Enter the number of the items in stock, if known.
16. DEFICIENT ITEM WORKS ON/WITH.
a. END ITEM (Aircraft, mower, etc.).
(1) TYPE/MODEL/SERIES. Show type/model/series of the end item or commodity that the bad item is used with or on (for example,
M16A1 Rifle or 105mm Howitzer M102). Also list the NSN.
(2) SERIAL NO. Show the serial number of the end item when the item listed in block 5 is part of an end item.
b. NEXT HIGHER ASSEMBLY. If the bad item is part of a next higher assembly (NHA), enter the NHA:
(1) NATIONAL STOCK NO. (NSN). Enter the NSN.
(2) NOMENCLATURE. Enter the nomenclature.
(3) PART NO. Enter the part number.
(4) SERIAL NO. Enter the serial number. Lot numbers are used for ammunition items (serial numbers do not apply).
17. UNIT COST. Enter the dollar value of the bad item, if known. Use the AMDF price and list the unit price of one item.
18. ESTIMATED REPAIR COST. Enter the estimated cost (including overhead) to fix all of the bad items, if known. The cost can be
found by multiplying the cost to fix one bad item by the number of bad items.
19a. ITEM UNDER WARRANTY. Check the proper box.
19b. EXPIRATION DATE. Enter the expiration date of the warranty.
20. WORK UNIT CODE/EIC. Enter the code for the maintenance unit doing the maintenance: O—Unit, F—Direct Support (DS), H—General
Support (GS), D—Depot, L —Special Repair Activity.
21. ACTION/DISPOSITION. Check one of the blocks to show the type of the action taken or asked for. If an exhibit is held, show the
number of days it is held (at least 55). If none of the items show the action taken or asked for, check other. Then show the type of action
taken or asked for in item 22.
Figure 10–1. Sample SF 368 used to report equipment deficiencies
190 DA PAM 750–8 22 August 2005