The Army Maintenance Management System (TAMMS) Users Manual

(c) The examples and illustrations should be used as guides only. Read the text and figure instructions, then fill out
the forms showing your unit, equipment, and status. If there is a conflict between the form and the instructions in the
figure, use the instructions.
(d) Commanders may appoint a representative to authenticate/sign some forms and records. When a representative is
appointed, that authority must be in writing on a memorandum, on orders, or on a DA Form 1687 (see DA Pam
710–2–1).
(e) Commanders comply with the disposition instructions provided for each TAMMS form and record. A form/
record may be retained in the unit beyond the prescribed period when required locally to assist management or in
special situations. A form is not be retained beyond the prescribed time merely for inspection purposes.
c. General guidance on preparing manual forms.
(1) The required forms and records provide a picture of the equipments condition, use, operation, and needs. The
ultimate purpose of this information is to have the equipment safe and ready for combat.
(2) Operators, dispatchers, records clerks, mechanics, prescribed load list clerks, supervisors, and commanders have
an equal stake in maintaining the forms.
(3) The forms and records are not redone just for neatness. Redo historical forms and records, as shown below, only
when the original form is lost or so damaged that the information is no longer readable.
(4) When a historical form is redone, move all the information from the old form to the new one. In the remarks
block of the new form or in the top or bottom margin, print: New Form Initiated and the date. The commander or the
commander’s designated representative signs the entry. Enter UNK (unknown) in any block that cannot be read. Throw
away the national maintenance point (NMP) copies of forms made to replace lost or damaged forms. See the following
instructions.
(a) These instructions apply only when the original form was on hand but was lost or damaged.
(b) If equipment requiring a DA Form 2408–9 (Equipment Control Record) arrives in the unit without a form or
there is no record of a DA Form 2408–9 on it, use the instructions in paragraph 5–2a.
(5) If a record is lost, damaged, falsified, or destroyed whether intentionally or through negligence, disciplinary
action may result. These forms and records are required.
Chapter 2
Operational Processes, Forms, Records and Dispatch Procedures
2–1. General procedures
This chapter describes how to plan, manage, fill out and use forms for equipment operation, dispatch, and control of
equipment when using ULLS–G or manual procedures.
a. The ULLS is the Army’s Unit Level Logistics System. ULLS collects operator licensing, dispatch, and equipment
control data and provides management information at the unit level.
b. The ULLS–G automates/replaces portions of TAMMS. Commanders ensure that portions of TAMMS not
replaced by ULLS are accomplished using the manual procedures outlined in this pamphlet. The following DA forms/
DD forms /optional forms (OF) have been automated, and ULLS–G generated printouts (shown with an -E) are
authorized replacements:
(1) DA Form 5823 (not required if operating with ULLS–G; this information is on the dispatch printout).
(2) DA Form 5987–E (Motor Equipment Dispatch), DA Form 5987–1E (Alert Motor Equipment Dispatch), and DD
Form 1970 (Motor Equipment Utilization Record).
(3) DA Form 5982–E (Dispatch Control Log) and DA Form 2401 (Organizational Control Record for Equipment).
(4) DA Form 5984–E (Operators Permit Record) (fig 2–5).
c. DA Form 348 (Equipment Qualification Record) is the only authorized record for documenting equipment
operator’s qualifications (fig 2–1). ULLS–G produces a Form 348–E that reflects equipment qualifications that have
been locally transferred into ULLS–G from the DA Form 348; however, this is not an authorized replacement of DA
Form 348. This process was designed to help streamline automated dispatch procedures through the use of a relational
database. The ULLS–G generated Form 348–E does not provide the necessary documentation for a commander to
make an appropriate determination for authorization of equipment use. Commanders document equipment qualifications
using the DA Form 348 as prescribed in AR 600–55. Units maintain a copy of all authorized operator’s DA Form
348s on file. The ULLS-G generated Form 348–E is used for local purposes only. Units review operator qualification
information quarterly to ensure ULLS–G is synchronized with manning rosters and review training qualifications to
ensure accuracy.
d. Units operating ULLS–G supersede all manual procedures. In cases where there is a conflict on form disposition
between this pamphlet and the user manual, this pamphlet takes precedence.
e. All units, organizations, and activities that operate self-powered vehicles, towed vehicles, and stationary powered
4 DA PAM 750–8 22 August 2005