The Army Maintenance Management System (TAMMS) Users Manual

(a) “Permanent Log Book Copy” is written in block 21 of the Acceptance or Gain Report. These forms are kept in a
binder of all the units DA Form 2408–9 Acceptance and Gain Reports.
(b) The latest Usage Report is kept until the next reports are sent in. A copy of the latest Usage Report goes with an
item when it is evacuated to depot for overhaul.
(c) The Loss and Overhaul Report is discared after overhaul information has been written in block 21 of permanent
logbook copy of the Acceptance or Gain Report.
(d) The latest Transfer Report is kept until the next transfer action. When a Transfer Report (code 1, table B–14) is
complete, the logbook copy goes with the vehicle. When a unit receives a vehicle, the Transfer Report (code 1) that
came with it is destroyed when the Transfer Report (code 2) is made. If no current Transfer Report exists in the
logbook binder, it is not reconstructed just for the purpose of complying with this paragraph.
(e) For items repaired under the Repair Program for selected combat and tactical vehicles, this copy of DA Form
2408–9 is maintained at the owning unit level in the equipment logbook binder. This copy should remain with the item
of equipment throughout its life cycle.
(4) Process and distribute the form. Paragraph 5–7f and tables 5–1 through 5–5 tell ADP and data reduction
activities how to process and distribute the form after data is reduced.
(5) Integrated equipment. When equipment is integrated into a higher assembly, only DA Form 2408–9 is kept on
the higher assembly. The logbook copies of any DA Form 2408–9 reports on the items that went into the higher
assembly are discarded.
e. Corrections. DA Form 2408–9 information is sent to LOGSA and is entered into a computer. A corrected copy of
the original form is completed as shown below.
(1) “Corrected Copy” is printed in large letters across the front of the new form.
(2) The information from the old form is copied onto the corrected copy.
(3) The information to be corrected is entered on the corrected copy in block 21. and circled in red.
(4) The NMP copies of the forms are sent to the Commander, LOGSA, ATTN: AMXLS-RRA (TAMMS), Redstone
Arsenal, AL 35898–7466. The actual form is sent. The information is NOT SENT through the data reduction center.
(5) The other copies of the corrected form are distributed as outlined in d above. All copies of the incorrect form are
discarded.
f. Data collection and submission.
(1) General. These procedures apply to all units/organizations, under the jurisdiction of Headquarters, Department of
the Army, submitting DA Form 2408–9 and are applicable to the collection, editing, reduction, processing of such data.
Implementation of these procedures may require establishment of a control point, under the control of a command staff
element such as the G–4. The control point would be responsible for these procedures and their submission per the
timeframes established in paragraph 5–7d(1).
(2) Responsibilities.
(a) Unit, organization, and activity commanders are responsible for the accuracy and completeness of recorded
information and timely submission of prescribed data.
(b) Major Army commanders provide necessary ADP data reduction facilities and trained personnel to accomplish
prescribed operating functions.
(c) Commanders ensure that DA Forms 2408–9 are edited, corrected, and data reduced. Editing instructions are
contained in figures 5–7 through 5–14. Data reduction instructions are in tables 5–1 through 5–5. When editing the
form, ensure that blocks in figures 5–7 through 5–14 requiring entries are completed. Without these entries, the entire
form rejects in the Army’s logistics database and limits, if not eliminates, the record.
(3) Inaccurate control numbers. To correct inaccurate control numbers and adjust to the required six characters, the
following action are taken:
(a) Seven characters. The first numeric character is deleted.
(b) Five characters. These are prefixed with an alpha X.
(c) Duplicate numbers. The first character for one of the forms is changed to an alpha X.
(4) Different numbers on the copies of one form. The control number is used on the NMP copy. The numbers on the
other copies may be changed to establish and audit trail for local use.
(5) Accepted methods of data submission. After data has been thoroughly edited, it may be submitted to LOGSA by
E-mail, or hard copy. Automated systems are now available and operational at LOGSA and are now the preferred order
of submission. All data requirements to complete the form are outlined in the pamphlet still apply: E-mail specifications,
104 characters per record, ASCII Standard Data Format, file name “DA 2408–9.SDF” first record header.
Positions are follows:
(a) Position 1–6 Submitting unit UIC.
(b) Position 7–40 Submitting unit POC.
(c) Position 41–53 POC Telephone number (DSN or COMM).
(d) Position 54–65 Data prepared.
(e) Position 66–70 Station Code.
DA PAM 750–8 22 August 2005
139