The Army Maintenance Management System (TAMMS) Users Manual

Chapter 5
Historical Processes, Forms, Records and Procedures Report Control Symbol (RCS) 1051
5–1. General information
a. Historical records are kept on specified items of equipment in accordance with AR 750–1, paragraph 3–5. The
records show required information and events in the life cycle of the equipment.
b. These records may be paper, ledgers, and stored electronic records. The records are stored in the Army standard
management information systems or Web accessible databases.
c. The records must be controlled and kept safe from loss or damage.
d. The records give commanders information on equipment transfers, gains, losses, usage, NSN redesignations/
recapitalizations, vehicle overhauls, firing data, modifications, and the AOAP.
e. Historical records may be sent on dispatch. However, these records are normally sent on dispatch only when they
are needed during the dispatch.
(1) A new form is not used until there is an entry needed on that form.
(2) A form is redone only when it has been lost or so damaged that it cannot be read.
f. Commanders may consolidate historical records in one or more binders.
g. Historical records are always filled out in ink or typewritten, unless the specific instructions for the form say to
use pencil. Blue or black ink is used.
h. Historical records are automated in future Army maintenance STAMIS because of the critical nature of the
information, and selected information is transmitted to LIDB.
5–2. Missing historical information or records
a. When none of these sources has the information needed, a letter or e-mail is sent to LOGSA to the Commander,
USAMC Logistics Support Activity, ATTN: AMXLS-MD (TAMMS), Redstone Arsenal, AL 35898–7466. The e-mail
address is tedb@logsa.army.mil. Provide the NSN, serial number, and registration number (if one has been assigned)
for each item queried. LOGSA can usually provide the information for blocks 6, 7, 8, 9, 10, 11, and 12 of DA Form
2408–9 and the current owner. This information is based on the latest acceptance, transfer, AOAP, or usage reports
submitted. If no reports were submitted, no information may exist. In that case, DA Form 2408–9 is completed. Unit
information is entered in blocks 1, 2, 3, and 4.
(1) When the equipment comes from the Defense Logistics Agency or Defense Contract Administrative Services,
units receiving the equipment fill out the required forms and send copies out as the paragraph on the form directs.
(2) When the equipment comes from an Army procurement activity, any needed information is obtained from the
item manager. The equipments NSN on the AMDF should be noted. The FSC is the first four numbers in the NSN.
Copies of the form are sent as directed.
(3) When the equipment comes from another Army activity, the needed information is obtained from the losing
activity. Forms are sent as needed.
(4) The equipment data plate, property book office, and maintenance forms can sometimes be used to fill in the
blanks on missing or damaged forms.
(5) If it is necessary to remake a DA Form 2408–9 because the original form was lost or damaged, all the
information from the old form is moved to the new form. NEW FORM INITIATED and the date are written in the
remarks blocks of the new form. If blocks 1, 2, 3, and 4 of the lost or damaged form are unknown, unit information is
entered in these blocks. NMP copies of forms made to replace lost or damaged forms are discarded.
b. Components or assemblies should not be disassembled to see if an MWO has been applied or to determine how
much usage they have had.
c. Items packaged and in storage at a supply activity should not be opened just to finish forms. The forms are
completed when the item is issued.
5–3. DA Form 2408–4
a. DA Form 2408–4 is used to records firings and other information on the service life of weapons with cannon or
mortar tubes. This information is important to safety (fig 5–1). The electronic 2408–4 is the preferred medium for
recording all firing and nonfiring data for tank, artillery, and mortar tubes. The electronic gun card can be accessed
from the Army Electronic Product Support home page at https://aeps.ria.army.mil/aepspublic.cfm.
b. DA Form 2408–4, used with TM 9–1000–202–14, provides the estimated remaining life of the tube, cannon serial
number (the breech ring), and the weapon on which they are mounted. The electronic 2408–4 allows the same data to
be recorded on line on a real time data base system. Use of the electronic 2408–4 negates the requirement to mail the
completed 2408–4 to TACOM, Rock Island Arsenal, as outlined in paragraph 5–3j.
130 DA PAM 750–8 22 August 2005