Council meeting agenda - 4 June 2012 - Clarence City Council

AUDIT COMMITTEE – 16 May 2012 6
5. ACCOUNTING POLICY AND ANNUAL STATEMENTS OF ACCOUNTS
The opportunity for the Committee to view and have possibly input into the Council accounting
policy was recently raised by the Committee. Additionally the Committee also sought to
preview the Annual Statement of Accounts before final submission.
This matter was listed for the Committee to discuss the timeframe for when this input could be
facilitated based on the requirement on Council to finalise these processes. In respect to these
requirements, the General Manager provided further clarification to the meeting particularly on
the timing difficulties associated with the deadline for finalisation of the annual accounts for
submission to the Auditor General.
RECOMMENDATION:
A matter for the Committee to determine.
Decision: It was RESOLVED
6. MANAGEMENT ACTION PLAN
“A. That, as suggested, the draft Accounting Policies policy be
distributed to Committee members for comment prior to
preparation of the 2012/13 Financial Statements;
B. That for information purposes, the draft (as submitted) of the
Financial Statements be distributed to Committee members at the
same time as being submitted to the Auditor General;
C. That a copy of the final Financial Statements be distributed to
the Committee as part of its normal consideration of the Auditor
Generals external audit; and
D. That the Chairperson liaise with the Corporate Secretary on
identifying suitable meeting dates in September and November to
best suit the annual Statement of Accounts and external audit
programme”.
An updated Management Action Plan, including (as highlighted) management plan actions
arising from Projects 25, 28 and 29, was provided.
The Committee will see that the plan has included an outstanding action arising from Project 16
- Emergency Management as a reminder to receive update reports from the Emergency
Management Committee following testing exercises conducted on the Clarence Emergency
Management Plan.
The Management Action Plan also includes any updated management actions undertaking in the
interim period.