Council meeting agenda - 4 June 2012 - Clarence City Council
Council meeting agenda - 4 June 2012 - Clarence City Council Council meeting agenda - 4 June 2012 - Clarence City Council
CLARENCE CITY COUNCIL - GOVERNANCE- 4 JUNE 2012 234 SOUTH ARM CALVERTON HALL AND RECREATION GROUND LEASE AGREEMENT /contd… ___________________________________________________________________________ ASSOCIATED REPORT 1. BACKGROUND 1.1. At the time of Council’s takeover of the South Arm Calverton Hall and Recreation Ground, arrangements were made with the then Hall Committee to enter into a Lease Agreement with Council in order for that organisation to retain a degree of independence which it had previously enjoyed. 1.2. For a short period of time between 1993 and 1996 the Committee became a Special Committee of Council. However, after a number of discussions between Aldermen and Committee members the Committee decided to again become incorporated and reverted to the lease arrangement. 1.3. Council entered into a Lease Agreement with the South Arm Calverton Hall Management Committee Inc in 1996 to manage the South Arm Calverton Hall and Recreation Ground. The lease is due to expire on 30 June 2012. 1.4. The Management Committee has requested a new Lease Agreement with Council to continue the current management arrangement of the Hall and Recreation Ground. 2. REPORT IN DETAIL 2.1. The South Arm Calverton Hall Management Committee Inc has managed the South Arm Calverton Hall and Recreation Ground in accordance with a Lease Agreement with Council since 1996. 2.2. During 1996 the Committee became an incorporated body and entered into a Lease Agreement with Council. The Lease Agreement terms and conditions were modelled around the standard constitution hall/centre management committees operate within.
CLARENCE CITY COUNCIL - GOVERNANCE- 4 JUNE 2012 235 2.3. The Committee functions in much the same way as a Committee of Council, including provision for a Council representative appointee to the Management Committee. 2.4. The Committee holds its own public liability insurance and its annual accounts do not form part of Council’s own Annual Financial Statements. However, budget provisions for the maintenance of the building fabric and grounds remain the responsibility of Council. 2.5. The lease arrangement has been working very well and the Hall and Recreation Ground is used extensively by community groups. The Committee has worked hard and raised money which has been used to upgrade the Hall kitchen, install motorised stage curtains and it has also replaced the tennis court fence. The Committee was successful in obtaining a Sport and Recreation Grant to resurface the tennis court. Council also contributed to this project. 3. CONSULTATION 3.1. Community Consultation No public consultation has occurred, however, this will occur through the statutory public land advertising process. 3.2. State/Local Government Protocol Nil. 3.3. Other Nil. 4. STRATEGIC PLAN/POLICY IMPLICATIONS Council’s adopted Strategic Plan (2010-2015) Social Inclusion states that Council will support local communities to build on existing capacity and progress their health and well-being by doing the following:
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CLARENCE CITY COUNCIL - GOVERNANCE- 4 JUNE <strong>2012</strong> 234<br />
SOUTH ARM CALVERTON HALL AND RECREATION GROUND LEASE<br />
AGREEMENT /contd…<br />
___________________________________________________________________________<br />
ASSOCIATED REPORT<br />
1. BACKGROUND<br />
1.1. At the time of <strong>Council</strong>’s takeover of the South Arm Calverton Hall and<br />
Recreation Ground, arrangements were made with the then Hall Committee to<br />
enter into a Lease Agreement with <strong>Council</strong> in order for that organisation to<br />
retain a degree of independence which it had previously enjoyed.<br />
1.2. For a short period of time between 1993 and 1996 the Committee became a<br />
Special Committee of <strong>Council</strong>. However, after a number of discussions<br />
between Aldermen and Committee members the Committee decided to again<br />
become incorporated and reverted to the lease arrangement.<br />
1.3. <strong>Council</strong> entered into a Lease Agreement with the South Arm Calverton Hall<br />
Management Committee Inc in 1996 to manage the South Arm Calverton Hall<br />
and Recreation Ground. The lease is due to expire on 30 <strong>June</strong> <strong>2012</strong>.<br />
1.4. The Management Committee has requested a new Lease Agreement with<br />
<strong>Council</strong> to continue the current management arrangement of the Hall and<br />
Recreation Ground.<br />
2. REPORT IN DETAIL<br />
2.1. The South Arm Calverton Hall Management Committee Inc has managed the<br />
South Arm Calverton Hall and Recreation Ground in accordance with a Lease<br />
Agreement with <strong>Council</strong> since 1996.<br />
2.2. During 1996 the Committee became an incorporated body and entered into a<br />
Lease Agreement with <strong>Council</strong>. The Lease Agreement terms and conditions<br />
were modelled around the standard constitution hall/centre management<br />
committees operate within.
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