Council meeting agenda - 4 June 2012 - Clarence City Council
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Council meeting agenda - 4 June 2012 - Clarence City Council

Council meeting agenda - 4 June 2012 - Clarence City Council Council meeting agenda - 4 June 2012 - Clarence City Council

ccc.tas.gov.au
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CLARENCE CITY COUNCIL – 4 JUNE 2012 20 The review would focus on processes and controls relating to financial transactions (including billing, payments, and debt management), and administrative requirements associated with receipt of grants, subsidies and parent fees as well as including attendance registration, activity management and risk management. 4. HR/Payroll To assess that appropriate controls are in place in regard to all payroll activities and that statutory and other registers and records are adequately maintained. The review could also consider whether appropriate Human Resource policies are in place and are administered in accordance with statutory and other requirements. Whilst a similar audit project on this subject was undertaken in 2006 a number of staff changes in this work area have occurred in the intervening period and it may now be timely to again consider this area. The Committee is now seeking that the Council now endorse the above Audit Programme for 2012/13. The Committee is next due to meet in September 2012 with the view to appointing service providers to undertake audit projects. It is anticipated that the work on the programme will be able to commence before the end of the calendar year. RECOMMENDATION: A. That the Chairperson’s Report be received by Council and notes that the Committee will maintain an on-going overview on the implementation of Project 26 - Long Term Financial and Asset Management Planning and Sustainability Planning; and B. That Council endorses the following matters as the basis of the Audit Committee’s Audit Programme for 2012/2013. 1. Risk Management - Public Events; 2. Review of Council Office OH&S Responsibilities; 3. Child Care, School Holiday Programme and Out of School Hours Care; and 4. HR/Payroll. Attachments: 1. Minutes of Audit Committee Meeting (8) Ron Ward CHAIRPERSON

MINUTES OF A MEETING OF THE COUNCIL AUDIT COMMITTEE HELD IN THE COUNCIL CHAMBERS RECEPTION ROOM AT THE COUNCIL OFFICES, BLIGH STREET, ROSNY PARK ON WEDNESDAY, 16 MAY 2012 Note: this meeting was initially scheduled for Wednesday, 9 May 2012 and was, with the agreement of the Committee members, rescheduled to 16 May 2012. HOUR CALLED: 4.00 pm PRESENT: The meeting commenced at 4.05 pm COMMITTEE MEMBERS: Mr R Ward (Chairperson) Mr P Brown Mr J Mazengarb (arrived 4.21pm) Ald H Chong Ald M McManus Ald S von Bertouch (Proxy) IN ATTENDANCE: General Manager (Mr A Paul) Corporate Secretary (Mr A van der Hek) Manager Integrated Assessment (Mr Ross Lovell)

MINUTES OF A MEETING OF THE COUNCIL AUDIT COMMITTEE HELD IN<br />

THE COUNCIL CHAMBERS RECEPTION ROOM AT THE COUNCIL<br />

OFFICES, BLIGH STREET, ROSNY PARK ON WEDNESDAY, 16 MAY <strong>2012</strong><br />

Note: this <strong>meeting</strong> was initially scheduled for Wednesday, 9 May <strong>2012</strong> and was, with the agreement of<br />

the Committee members, rescheduled to 16 May <strong>2012</strong>.<br />

HOUR CALLED: 4.00 pm<br />

PRESENT:<br />

The <strong>meeting</strong> commenced at 4.05 pm<br />

COMMITTEE MEMBERS: Mr R Ward (Chairperson)<br />

Mr P Brown<br />

Mr J Mazengarb (arrived 4.21pm)<br />

Ald H Chong<br />

Ald M McManus<br />

Ald S von Bertouch (Proxy)<br />

IN ATTENDANCE: General Manager<br />

(Mr A Paul)<br />

Corporate Secretary<br />

(Mr A van der Hek)<br />

Manager Integrated Assessment<br />

(Mr Ross Lovell)

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