Council meeting agenda - 4 June 2012 - Clarence City Council

CLARENCE CITY COUNCIL – 4 JUNE 2012 20
The review would focus on processes and controls relating to financial transactions
(including billing, payments, and debt management), and administrative requirements
associated with receipt of grants, subsidies and parent fees as well as including
attendance registration, activity management and risk management.
4. HR/Payroll
To assess that appropriate controls are in place in regard to all payroll activities and that
statutory and other registers and records are adequately maintained. The review could
also consider whether appropriate Human Resource policies are in place and are
administered in accordance with statutory and other requirements.
Whilst a similar audit project on this subject was undertaken in 2006 a number of staff
changes in this work area have occurred in the intervening period and it may now be
timely to again consider this area.
The Committee is now seeking that the Council now endorse the above Audit Programme for
2012/13. The Committee is next due to meet in September 2012 with the view to appointing
service providers to undertake audit projects. It is anticipated that the work on the programme
will be able to commence before the end of the calendar year.
RECOMMENDATION:
A. That the Chairperson’s Report be received by Council and notes that the Committee will
maintain an on-going overview on the implementation of Project 26 - Long Term
Financial and Asset Management Planning and Sustainability Planning; and
B. That Council endorses the following matters as the basis of the Audit Committee’s Audit
Programme for 2012/2013.
1. Risk Management - Public Events;
2. Review of Council Office OH&S Responsibilities;
3. Child Care, School Holiday Programme and Out of School Hours Care; and
4. HR/Payroll.
Attachments: 1. Minutes of Audit Committee Meeting (8)
Ron Ward
CHAIRPERSON