Annual general report of the controller and - Parliament of Tanzania

Annual general report of the controller and - Parliament of Tanzania Annual general report of the controller and - Parliament of Tanzania

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office Geita) one staff who receive contributions, prepare cheques, and banking of revenues. He is also responsible for preparation of vouchers, posting of all books of accounts and preparation of monthly financial reports as well as being first signatory of UDSM (Institute of Journalism and Mass Communication) Mzumbe University- (Mbeya compus) TEMDO -Design and Technology all bank accounts, Accounts The account section is manned by one person who handles all accounts functions. Accounts There are only two members of staff in the section, who performs all accounting -DG’s office -Accounts functions at the campus. Posts for DG and Head of Design and Technology department are vacant. The organization has not employed any professional accountant. 10.5 Transfer of former DHRA with Aspects of Demotion at NSSF The audit tests conducted on the human resources management revealed the following anomalies in respect of the transfer of staff. • The Board of Trustees at its meeting held on 22/2/2005 approved the management recommendations to transfer the then Director of Human Resources and Administration to Kilimanjaro offices as the Chief Manager. According to section 3.2.2 of staff regulations, the appointing authority is the Board of Trustees and therefore it would not be reasonable for the management to recommend for transfer of the Director ___________________________________________________________ Office of the Controller and Auditor General PA&oBs 2007/08 198

to a lower rank, status and pay which is a demotion as per definitions of the staff regulations • The transfer letter included a probationary provision for a period of six months after which “the Director may be” confirmed and that the salary would have remained “personal to himself”, this means that the chief manager would have continued to receive a salary of a director and be in probation as a new employment • Despite the complaints by the former Director on the injustice done to him via letters dated 28/6/05, 22/7/05 and 29/7/05, the Director General wrote to the complainant that he considered the matter closed without provision of any solution to the complaints. Further, via letter NSSF/C/PF/778/103, the Director General threatened the complainant for the disciplinary action if he would have repeated the similar instances. No clear explanation was give justify the intention of the Director General to do so. • Further, management communicated Salary scale status to the then DHRA through fax by stating that “when the fund’s salary structure reviews were made in July 2005 you were no more a director and hence your salary could not be pegged retrospectively”. This sentence seems to be a contradiction to the original letter of the transfer dated 22/2/05. • On Wednesday 8/3/06 the complainant wrote to the chair of the Board of trustees but the chairperson did not respond until 15/8/07 i.e 18 Months letter despite reminders of 11/9/06 and 12/6/07. On the response, the chairperson confirmed some weakness in the transfer and on salary case the chairperson showed an indicator of limited information. The circumstance implies that the management is doing injustice to its staff. We of opnion that NSSF Board of Trustees should intervene on the matter and provide satisfactory information for audit scruitininy. ___________________________________________________________ Office of the Controller and Auditor General PA&oBs 2007/08 199

<strong>of</strong>fice Geita) one staff who receive<br />

contributions, prepare<br />

cheques, <strong>and</strong> banking <strong>of</strong><br />

revenues. He is also<br />

responsible for preparation <strong>of</strong><br />

vouchers, posting <strong>of</strong> all books<br />

<strong>of</strong> accounts <strong>and</strong> preparation <strong>of</strong><br />

monthly financial <strong>report</strong>s as<br />

well as being first signatory <strong>of</strong><br />

UDSM (Institute<br />

<strong>of</strong> Journalism<br />

<strong>and</strong> Mass<br />

Communication)<br />

Mzumbe<br />

University-<br />

(Mbeya compus)<br />

TEMDO -Design <strong>and</strong><br />

Technology<br />

all bank accounts,<br />

Accounts The account section is manned<br />

by one person who h<strong>and</strong>les all<br />

accounts functions.<br />

Accounts There are only two members<br />

<strong>of</strong> staff in <strong>the</strong> section, who<br />

performs all accounting<br />

-DG’s <strong>of</strong>fice<br />

-Accounts<br />

functions at <strong>the</strong> campus.<br />

Posts for DG <strong>and</strong> Head <strong>of</strong><br />

Design <strong>and</strong> Technology<br />

department are vacant. The<br />

organization has not employed<br />

any pr<strong>of</strong>essional accountant.<br />

10.5 Transfer <strong>of</strong> former DHRA with Aspects <strong>of</strong> Demotion at<br />

NSSF<br />

The audit tests conducted on <strong>the</strong> human resources<br />

management revealed <strong>the</strong> following anomalies in respect <strong>of</strong><br />

<strong>the</strong> transfer <strong>of</strong> staff.<br />

• The Board <strong>of</strong> Trustees at its meeting held on 22/2/2005<br />

approved <strong>the</strong> management recommendations to transfer<br />

<strong>the</strong> <strong>the</strong>n Director <strong>of</strong> Human Resources <strong>and</strong><br />

Administration to Kilimanjaro <strong>of</strong>fices as <strong>the</strong> Chief<br />

Manager. According to section 3.2.2 <strong>of</strong> staff regulations,<br />

<strong>the</strong> appointing authority is <strong>the</strong> Board <strong>of</strong> Trustees <strong>and</strong><br />

<strong>the</strong>refore it would not be reasonable for <strong>the</strong><br />

management to recommend for transfer <strong>of</strong> <strong>the</strong> Director<br />

___________________________________________________________<br />

Office <strong>of</strong> <strong>the</strong> Controller <strong>and</strong> Auditor General PA&oBs 2007/08 198

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