Annual general report of the controller and - Parliament of Tanzania

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While those records are essential for promotions and proper remuneration as well as settlement of terminal benefits; Human Resource Managers have given little weight on ensuring completeness of employees’ records and data base. The table below is a list of Public Authorities lacking adequate staff records. S/No Entity Details 1. TANAPA Out of 75 employees files that were reviewed, only 10 files had complete records which agreed to payroll details 2. ISW Records relating to employment of part time lecturers such as their qualification and terms of payment were missing from personal files 3. NSSF Test checks of personal files both open and confidential revealed several weaknesses regarding documentation and record keeping. The following particulars were missing in the personal files: • recruitment and selection procedures • pre-employment medical examination certificates • Academic certificates • referee reports • transfers and promotions • terminations • performance management • grievances • training/development activities 10.2 Staff performance appraisal A number of Public Authorities have demonstrated significant weakness in the performance appraisal of ___________________________________________________________ Office of the Controller and Auditor General PA&oBs 2007/08 194
employees. The appraising system helps the management to monitor progress of employees and make recommendations on various matters relating to training, promotions, transfers or termination. The appraising system is made yearly and it is openly made through filling a well designed form in which the employee and employer has to agree on the recommendations. Five Public Authorities did not appraise their employees. Therefore, there are no bases for approving training, promotions, transfers or termination of employees. Such decisions are therefore made on ad hoc basis and therefore overshadowed by subjectivity. This situation is injurious, primarily to staff working morale and finally the corporate productivity. Nevertheless, other organizations though appraised their staff; the process was incomplete and did not follow the open appraisal approach. The table below is a list of Public Authorities with staff appraisal problems: S/No Auditee Weakness 1. TANAPA Confidential or closed appraisal system was used instead of the recommended Open Performance Review and Appraisal System (OPRAS) 2. ISW • Employees’ performance appraisals are not done yearly • Supervisors do not put recommendations • Signatures and date are not inserted. • 3. TBC Open appraisal system for employees is not done. 4. NSSF Appraisal performance for the year 2008 was not conducted. 5. TPA Staff on bar scales were not appraised ___________________________________________________________ Office of the Controller and Auditor General PA&oBs 2007/08 195
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ANNUAL GENERAL REPORT OF THE CONTRO
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Office of the Controller and Audito
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CHAPTER NINE ......................
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GTEA General Tyre East Africa HRM H
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TR Treasury Registrar TRA Tanzania
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Lastly, I would like to thank staff
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for the maintenance of a compliant
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PA & oBs Unqualified opinion Unqual
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and effective delivery of community
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year 2007/2008 the Office of the Co
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CHAPTER ONE BACKGROUND AND GENERAL
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• Preventing or minimizing the un
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1.3 Responsibilities of the Board o
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singly or jointly did the audit of
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CHAPTER TWO BASIS AND TREND OF AUDI
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addition of such an emphasis of mat
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General to access all records, book
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It is important to note that an unq
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From the above analysis, it is evid
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49. National Institute for Producti
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-- The computer hardware and softwa
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epayable after six months. The agre
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4. Tabora Urban Water Supply and Se
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was carried out by ‘The Solomon C
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2. PresidentialParastatal Sector Re
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een reconciled by DUWASA and theref
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4 Tanzania Standard Newspaper (TSN)
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summary total of invoices issued to
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6. Tanzania Communi cation Regulato
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monthly reports as required by sect
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independently as required by sectio
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TANAPA obtained from the Exim Bank
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8. Tanzania Post Corporation 9. Ins
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Procurement Notice as required by R
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11 Muhimbili University of Health a
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Water Supply and Sewarage Authority
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elating to prior years interest cha
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CHAPTER THREE SUMMARY OF THE PREVIO
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2. 10.2 Weak Information Technology
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eporting directly to the Chief Exec
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Concern Problems Some public corpor
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customers resulting into over or un
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overstatement of the assets; nonrev
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y the liabilities imposed by variou
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Tanzania International Container Te
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while the Board of External Trade f
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3.2.2 National Insurance Corporatio
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Kagera Sugar Company Ltd General Ty
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Emunio Tanzania Limited Kiwira Coal
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guaranteed 75% by the government an
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4.0 Introduction CHAPTER FOUR EXPEN
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4.1.3 Questionable payments (i) Nat
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The above certificate was in favour
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(iii) Tanzania Engineering and Mech
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ensure that this regulation is full
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Customer Meter No. Date connected F
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Date Number of visitors per TANAPA
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Loss of Potential Revenues from Pri
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CHAPTER FIVE INTERNAL CONTROL SYSTE
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prepared (NBC A/C No. 022103000156
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5.6 Lack of segregation of duties.
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monthly basis to do a reconciliatio
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CHAPTER SIX PERFORMANCE REVIEW 6.0
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From the table above, the operation
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- IPTL and Songas accounted for abo
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Key performance targets not achieve
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failing to effectively and efficien
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SN Donor Year of deposit Amount 1.
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anger post 10 TANESCO Electricity c
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aired without raising Broadcasting
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6.13.2 National Development Corpora
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CHAPTER SEVEN COMPLIANCE WITH PROCU
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of appropriate procurement methods
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evaluation committee to the tender
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A review of the tendering procedure
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Dodoma (2 sites ) 10 Singida (2 sit
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TANAPA. Furthermore, there was no e
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VAT). How the Joint venture came ab
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CHAPTER EIGHT CONTRACT MANAGEMENT 8
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3. Unjustified Single source 4. Lac
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Property Market Consult -TZS. 107,9
Page 163 and 164: Item Old rate (Shs) New rate (Shs)
Page 165 and 166: Furthermore, throughout the period
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Page 169 and 170: • A further invoice No. 402706 fr
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Page 173 and 174: The original contract price with Gr
Page 175 and 176: of the project and not responding t
Page 177 and 178: (a) Tender Evaluation Documents We
Page 179 and 180: (i) Selling price for the entire pr
Page 181 and 182: alance (i.e. 90% of selling price)
Page 183 and 184: payment of the purchase price, whic
Page 185 and 186: a building. However, the following
Page 187 and 188: 9.0 Introduction CHAPTER NINE ASSET
Page 189 and 190: No periodic physical verification e
Page 191 and 192: Lack of motor vehicles registration
Page 193 and 194: Registrar through his letter with r
Page 195 and 196: gone in dispute which has not been
Page 197 and 198: of the Authority by the then Presid
Page 199 and 200: undertake various activities and th
Page 201 and 202: 9.9 Un-recovered Loans and Advances
Page 203 and 204: committed by TPB Staff during the p
Page 205 and 206: have invested the amount in other v
Page 207 and 208: 3.7 Millions (2006) loan 9. Kiwira
Page 209 and 210: een executed and availed as support
Page 211 and 212: Tanzania Posts Corporation is an ag
Page 213: 10.0 Introduction CHAPTER TEN HUMAN
Page 217 and 218: without employment contract contrar
Page 219 and 220: to a lower rank, status and pay whi
Page 221 and 222: 10.8 Accumulation of annual leave b
Page 223 and 224: 11.0 Introduction CHAPTER ELEVEN CO
Page 225 and 226: Dar es Salaam City Council since th
Page 227 and 228: allowances varies from one organiza
Page 229 and 230: 11.3 Parliamentarians serving as Di
Page 231 and 232: make final decisions to an autonomo
Page 233 and 234: CHAPTER TWELVE RESULTS OF PRIVATIZA
Page 235 and 236: 12.1.1 Public Authorities and other
Page 237 and 238: Shs.85,905,745,060 being paid up sh
Page 239 and 240: total potential of paid up share ca
Page 241 and 242: alances as at 31 st December, 2007
Page 243 and 244: CHAPTER THIRTEEN RESULTS OF SPECIAL
Page 245 and 246: from the existing training arrangem
Page 247 and 248: evidenced by fuel adulteration whic
Page 249 and 250: esult of stock taking exercise as a
Page 251 and 252: CHAPTER FOURTEEN CONCLUSIONS AND RE
Page 253 and 254: Recommendation • The Board of Dir
Page 255 and 256: • No monthly bank reconciliations
Page 257 and 258: advertisement should be aired witho
Page 259 and 260: Office building at BoT and take app
Page 261 and 262: • The Government should enter int
Page 263 and 264: e based upon the interests of consu
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• There is an ambiguity in the ro
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in terms of likelihood of occurrenc
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14. for Universities Tanzania Commu
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28. Government Employees Provident
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9. Mzumbe University 10. University
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Annexure 2 Audits Public Authoritie
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Wildlife Research Institute (TAWIRI
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3. Kigoma/Ujiji Urban water Suppy a
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Higher learning institutions and Co
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