Annual general report of the controller and - Parliament of Tanzania

Property Market Consult –TZS. 107,916,000
3. Contract for hiring vehicles –TZS. 267,060,000 The
contract period was 12 months (27/4/07 to 11April, 08
but thereafter it was extended to 30 th June, 2008 )
4. Contract for Block Staking Operations of Bagged Cargo
at Dar es Salaam Port for 2006/2007
We observed the following anomalies:
(i) Lack of legally binding clauses on the contracts
Contracts reviewed at Dar es Salaam and Tanga ports
noted that:
• Contracts were not formally written.
• Letters of understanding were signed instead of
formal written contracts.
• At times, contracts were extended beyond the
initial contract periods. This anomaly was also
found at TPA Tanga port for all contracts
involving supply of goods.
(ii) Performance evaluation of service providers
While evaluating performances of service providers
it came to our attention that some of them
performed poorly but their contracts were
nevertheless extended. Examples of contract
periods extended despite complaints from service
beneficiaries include:-
• Contract for provision of Female Sanitary Services
for 2006/2007 (Bradys Quality Service
• Contract for Maintenance of Gardens at DSM Port
with Property Market Consult.
We further observed that these contracts brought
contradictions among staff of TPA as the Port
Engineer via letter ref.PWS/7/17 of 29/10/2007
wrote a letter complaining of poor performance of
contractor requesting an apology for his action on
the contractor and thereafter requested the port
procurement manager to arrange for extension of
contract while justifying every failure and anomalies
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Office of the Controller and Auditor General PA&oBs 2007/08 141