Annual general report of the controller and - Parliament of Tanzania

3. Unjustified
Single source
4. Lack of
advertisement
for consultancy
The Director of Procurement and
Supplies convinced the Tender Board to
award the tender M/s CPCS Consultants
on a single source basis contrary to the
requirements of Reg.35 (GN 98 of 2005)
through Memo No. 91/2007.
In addition to M/s CPCS Consultants, 12
firms were invited to submit their
consultancy proposals by invitation
letters. In this document prepared by
Director of Planning the address for
requesting clarification was said to be
the Director of Planning instead of the
PMU contrary to Reg.112 (4) of PPR)
8.3 Security Service Contract between M/s Gema Security
and TPA
Review procurement procedures and the contract entered
between the two parties revealed the following
weaknesses:-
• The contractor was selected based on the lowest
price and not lowest evaluated bid ignoring other
technical requirements.
• Contract was signed on 1 st February, 2008 without
official seal
• The contract did not specify the number of guards
required
• Massive theft cases were reported and no action was
taken by the TPA management.
The contract between TPA and Gema Security did not
specified the number of guards required such that the bills
raised have been varying from one month to another which
cast doubt on where the payment was made for the
services rendered to the Authority or not as tabulated
below:-
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Office of the Controller and Auditor General PA&oBs 2007/08 139