Annual general report of the controller and - Parliament of Tanzania

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the opinion that the respective authority should investigate the fate and take appropriate action. 7.2.3 Tanzania National Parks (TANAPA) Procurement for advertising services with CNN and Jambo publications Limited, London did not follow procurement procedures Though the contract was signed by the Director General, Tanzania National Parks and Col. Emmanuel S. Balele (Rtd.), Board Chairman by then –Tanzania National Parks, all other procurement processes were handled by the Ministry of National Resources and Tourism contrary to the requirement of the PPA, 2004. The total contract sum of advertising with CNN for the year 2007/2008 amounted to USD 750,000. Further, TANAPA has signed a new contract for USD 800,000 for the year 2008/09 for adverting services. Both contracts do not specifically indicate timing of the advertisement, duration and length of the advertisement, frequency of the advertisement per day, week or month and at what time, procedure to monitor that the advertisement has been aired at the right times and at the right quality and terms of payments. For instance, TANAPA made a lumpsum payment of TZS.1,077,620,400 in October 2007 in favour of CNN. The payments were not supported by broadcasting confirmation orders or any other documents, confirming frequencies of the advertisements aired by CNN. In the case of advertising with Jambo Publications Ltd, London, TANAPA paid a total of USD 272,006.45 as fees in respect of advertising services for six months from January to June 2008 at London Heathrow Airport Terminal 4 (USD 68,373.23) and advertising services for six weeks on 100 London Buses (USD 203,633.20). The contract in respect of this service was not availed to the auditors for review. In addition, invoice dated 18/12/2007 in respect of the above amount was addressed to Tanzania Tourist Board but was paid by ___________________________________________________________ Office of the Controller and Auditor General PA&oBs 2007/08 132
TANAPA. Furthermore, there was no evidence to suggest that the advertisement was carried out. In my opinion, there was no value for money achieved by TANAPA for carrying such transactions. 7.2.4 Tanzania Broadcasting Corporation (TBC) Fraudulent tender award- Supply of Internet Services TBC engaged WiA Company Limited to supply internet service since December 2007 without following tendering procedures including signing a contract six month later in June 2008 while the supplier had begun supplying internet service, TBC tendered this procurement by obtaining quotations from WiA company ltd, TANSAT Limited and Startel (T) Limited in June 2008. However, the tender was controversially awarded to WiA after other bidders being disqualified and the recommendation of the bid evaluation committee to negotiate price with the bidder from the quoted price of Shs.172 million to Shs.60 million, which was approximately the price quoted by the disqualified bidders. The solicitation documents and contract was not made available to the auditors for review. The tender board on 23/7/2007 resolved to use P Squared Limited of UK as a single source contractor upgrading of Radio Studios at New BH Building, PRT and Scoop News Studio at TVT Mikocheni. The contract for GBP 53,212 was signed on 11/10/2007. However, it was noted in the tender board minutes dated 26/11/2007 that 5 firms were invited to submit quotations for the same procurement and 3 quotations were received. The tender board under instructions from DG resolved that the quotations would be evaluated after obtaining a quotation from P Squared Ltd. On 5/2/2008 the tender board resolved that the prices quoted by the 3 firms were high, therefore a quotation from P Squared should be solicited. The rejected quotations were in the region of USD 51,383 to USD 71,630 compared to P Squared contract of GBP 53,212 (Shs.126 million). It could not be ascertained the rationale of ___________________________________________________________ Office of the Controller and Auditor General PA&oBs 2007/08 133
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ANNUAL GENERAL REPORT OF THE CONTRO
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Office of the Controller and Audito
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CHAPTER NINE ......................
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GTEA General Tyre East Africa HRM H
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TR Treasury Registrar TRA Tanzania
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Lastly, I would like to thank staff
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for the maintenance of a compliant
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PA & oBs Unqualified opinion Unqual
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and effective delivery of community
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year 2007/2008 the Office of the Co
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CHAPTER ONE BACKGROUND AND GENERAL
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• Preventing or minimizing the un
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1.3 Responsibilities of the Board o
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singly or jointly did the audit of
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CHAPTER TWO BASIS AND TREND OF AUDI
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addition of such an emphasis of mat
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General to access all records, book
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It is important to note that an unq
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From the above analysis, it is evid
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49. National Institute for Producti
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-- The computer hardware and softwa
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epayable after six months. The agre
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4. Tabora Urban Water Supply and Se
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was carried out by ‘The Solomon C
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2. PresidentialParastatal Sector Re
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een reconciled by DUWASA and theref
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4 Tanzania Standard Newspaper (TSN)
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summary total of invoices issued to
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6. Tanzania Communi cation Regulato
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monthly reports as required by sect
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independently as required by sectio
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TANAPA obtained from the Exim Bank
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8. Tanzania Post Corporation 9. Ins
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Procurement Notice as required by R
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11 Muhimbili University of Health a
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Water Supply and Sewarage Authority
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elating to prior years interest cha
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CHAPTER THREE SUMMARY OF THE PREVIO
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2. 10.2 Weak Information Technology
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eporting directly to the Chief Exec
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Concern Problems Some public corpor
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customers resulting into over or un
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overstatement of the assets; nonrev
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y the liabilities imposed by variou
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Tanzania International Container Te
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while the Board of External Trade f
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3.2.2 National Insurance Corporatio
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Kagera Sugar Company Ltd General Ty
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Emunio Tanzania Limited Kiwira Coal
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guaranteed 75% by the government an
Page 101 and 102: 4.0 Introduction CHAPTER FOUR EXPEN
Page 103 and 104: 4.1.3 Questionable payments (i) Nat
Page 105 and 106: The above certificate was in favour
Page 107 and 108: (iii) Tanzania Engineering and Mech
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Page 111 and 112: Customer Meter No. Date connected F
Page 113 and 114: Date Number of visitors per TANAPA
Page 115 and 116: Loss of Potential Revenues from Pri
Page 117 and 118: CHAPTER FIVE INTERNAL CONTROL SYSTE
Page 119 and 120: prepared (NBC A/C No. 022103000156
Page 121 and 122: 5.6 Lack of segregation of duties.
Page 123 and 124: monthly basis to do a reconciliatio
Page 125 and 126: CHAPTER SIX PERFORMANCE REVIEW 6.0
Page 127 and 128: From the table above, the operation
Page 129 and 130: - IPTL and Songas accounted for abo
Page 131 and 132: Key performance targets not achieve
Page 133 and 134: failing to effectively and efficien
Page 135 and 136: SN Donor Year of deposit Amount 1.
Page 137 and 138: anger post 10 TANESCO Electricity c
Page 139 and 140: aired without raising Broadcasting
Page 141 and 142: 6.13.2 National Development Corpora
Page 143 and 144: CHAPTER SEVEN COMPLIANCE WITH PROCU
Page 145 and 146: of appropriate procurement methods
Page 147 and 148: evaluation committee to the tender
Page 149 and 150: A review of the tendering procedure
Page 151: Dodoma (2 sites ) 10 Singida (2 sit
Page 155 and 156: VAT). How the Joint venture came ab
Page 157 and 158: CHAPTER EIGHT CONTRACT MANAGEMENT 8
Page 159 and 160: 3. Unjustified Single source 4. Lac
Page 161 and 162: Property Market Consult -TZS. 107,9
Page 163 and 164: Item Old rate (Shs) New rate (Shs)
Page 165 and 166: Furthermore, throughout the period
Page 167 and 168: sub-contractor or agents; and the c
Page 169 and 170: • A further invoice No. 402706 fr
Page 171 and 172: in the cost of the measured works a
Page 173 and 174: The original contract price with Gr
Page 175 and 176: of the project and not responding t
Page 177 and 178: (a) Tender Evaluation Documents We
Page 179 and 180: (i) Selling price for the entire pr
Page 181 and 182: alance (i.e. 90% of selling price)
Page 183 and 184: payment of the purchase price, whic
Page 185 and 186: a building. However, the following
Page 187 and 188: 9.0 Introduction CHAPTER NINE ASSET
Page 189 and 190: No periodic physical verification e
Page 191 and 192: Lack of motor vehicles registration
Page 193 and 194: Registrar through his letter with r
Page 195 and 196: gone in dispute which has not been
Page 197 and 198: of the Authority by the then Presid
Page 199 and 200: undertake various activities and th
Page 201 and 202: 9.9 Un-recovered Loans and Advances
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committed by TPB Staff during the p
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have invested the amount in other v
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3.7 Millions (2006) loan 9. Kiwira
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een executed and availed as support
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Tanzania Posts Corporation is an ag
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10.0 Introduction CHAPTER TEN HUMAN
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employees. The appraising system he
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without employment contract contrar
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to a lower rank, status and pay whi
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10.8 Accumulation of annual leave b
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11.0 Introduction CHAPTER ELEVEN CO
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Dar es Salaam City Council since th
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allowances varies from one organiza
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11.3 Parliamentarians serving as Di
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make final decisions to an autonomo
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CHAPTER TWELVE RESULTS OF PRIVATIZA
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12.1.1 Public Authorities and other
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Shs.85,905,745,060 being paid up sh
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total potential of paid up share ca
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alances as at 31 st December, 2007
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CHAPTER THIRTEEN RESULTS OF SPECIAL
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from the existing training arrangem
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evidenced by fuel adulteration whic
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esult of stock taking exercise as a
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CHAPTER FOURTEEN CONCLUSIONS AND RE
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Recommendation • The Board of Dir
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• No monthly bank reconciliations
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advertisement should be aired witho
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Office building at BoT and take app
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• The Government should enter int
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e based upon the interests of consu
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• There is an ambiguity in the ro
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in terms of likelihood of occurrenc
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14. for Universities Tanzania Commu
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28. Government Employees Provident
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9. Mzumbe University 10. University
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Annexure 2 Audits Public Authoritie
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Wildlife Research Institute (TAWIRI
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3. Kigoma/Ujiji Urban water Suppy a
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Higher learning institutions and Co
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