Annual general report of the controller and - Parliament of Tanzania

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envelopes and opened in public at a specified time, as there were no records of the tender opening proceedings. 7.1.7 Unadvertised tenders without plausible reasons for single sourcing We note significant deficiencies on advertisement of tender where by tenders for financial year 2007/08 were not advertised by procuring entities. Examples include:- Entity Tender not advertised Tanzania Communication Regulatory Authority Tender for provision of health service awarded to AAR Health Services (T) Limited worth Shs 75.67 million and tender for provision of digital documentation of the construction of TCRA building amounting to Shs. 32.38 million National Social Security Procurement of one unit of Motor Fund vehicle for Shs. 120 Million Institute of Social Work Procurement worth Shs.107,610,800 were made without competitive bidding 7.1.8 Irregular tender board composition A review made on the composition of Tender Boards noted that the Boards comprises members less than required number of members as required by part 2 of the second schedule made under section 28(2) of the PPA of 2004. In some instances TUICO representatives were appointed to the tender board by virtual of their TUICO positions. For example at the Institute of social work tender board comprises seven members only and at Bank of Tanzania TUICO representative was appointed to the tender board by virtual of his position. 7.2 Specific observations 7.2.1 Tanzania Communication Regulatory Authority (TCRA) Controversial Tender for TCRA organisation review, job evaluation and grading ___________________________________________________________ Office of the Controller and Auditor General PA&oBs 2007/08 128
A review of the tendering procedures revealed that tender for organization review, job evaluation, and grading was initially advertised on 16, 17 and 20 August 2007 and was awarded to PriceWaterHouseCoopers (PWC) on 28/1/2008 after scoring 87.75 against the recommendation of the evaluation committee to award the tender to Ernest & Young who scored 87.80. PwC negotiated with TCRA on 5/2/2008 and agreed to enter into contract. The same was indorsed by the tender board on 06/02/2008 for TZS 59,879,040. However, no contract was signed with PwC and there was no documentation on what went wrong with PwC, and no evidence that the Tender Board cancelled the tender. Further; the tender was later re-advertised on the grounds that there was no firm that qualified to carry out the assignment which in our eyes is considered to be a misrepresentation since there were qualified firms and as a matter of fact an award had been made. Furthermore, the advert prohibited participation of the three firms (PwC, Ernest & Young and Charter Consult) that had their financial proposals opened. These firms were not included in the evaluation of the re-advertised tender. No reasons were given for barring these firms. In the process of getting a competent consultant, Transport Resources Centre Limited (TRCL), which had been disqualified in the technical stage of the initial tender process, was the only responsive firm out of the 11 that qualified technically as per Tender Board minutes dated 4/6/2008. Subsequently DG approved a temporary tender board and the tender was awarded on 27/6/2008 by a temporary tender board that was proposed by the chairman of the tender board and approved by DG. The temporary tender board had 3 acting heads of department and was to serve as tender board members for that particular meeting only to approve the only tender. Scrutiny of the tender documents submitted by the firm (Transport Resources Centre Limited) indicated that there ___________________________________________________________ Office of the Controller and Auditor General PA&oBs 2007/08 129
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ANNUAL GENERAL REPORT OF THE CONTRO
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Office of the Controller and Audito
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CHAPTER NINE ......................
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GTEA General Tyre East Africa HRM H
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TR Treasury Registrar TRA Tanzania
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Lastly, I would like to thank staff
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for the maintenance of a compliant
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PA & oBs Unqualified opinion Unqual
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and effective delivery of community
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year 2007/2008 the Office of the Co
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CHAPTER ONE BACKGROUND AND GENERAL
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• Preventing or minimizing the un
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1.3 Responsibilities of the Board o
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singly or jointly did the audit of
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CHAPTER TWO BASIS AND TREND OF AUDI
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addition of such an emphasis of mat
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General to access all records, book
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It is important to note that an unq
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From the above analysis, it is evid
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49. National Institute for Producti
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-- The computer hardware and softwa
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epayable after six months. The agre
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4. Tabora Urban Water Supply and Se
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was carried out by ‘The Solomon C
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2. PresidentialParastatal Sector Re
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een reconciled by DUWASA and theref
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4 Tanzania Standard Newspaper (TSN)
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summary total of invoices issued to
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6. Tanzania Communi cation Regulato
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monthly reports as required by sect
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independently as required by sectio
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TANAPA obtained from the Exim Bank
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8. Tanzania Post Corporation 9. Ins
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Procurement Notice as required by R
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11 Muhimbili University of Health a
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Water Supply and Sewarage Authority
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elating to prior years interest cha
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CHAPTER THREE SUMMARY OF THE PREVIO
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2. 10.2 Weak Information Technology
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eporting directly to the Chief Exec
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Concern Problems Some public corpor
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customers resulting into over or un
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overstatement of the assets; nonrev
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y the liabilities imposed by variou
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Tanzania International Container Te
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while the Board of External Trade f
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3.2.2 National Insurance Corporatio
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Kagera Sugar Company Ltd General Ty
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Page 99 and 100: guaranteed 75% by the government an
Page 101 and 102: 4.0 Introduction CHAPTER FOUR EXPEN
Page 103 and 104: 4.1.3 Questionable payments (i) Nat
Page 105 and 106: The above certificate was in favour
Page 107 and 108: (iii) Tanzania Engineering and Mech
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Page 111 and 112: Customer Meter No. Date connected F
Page 113 and 114: Date Number of visitors per TANAPA
Page 115 and 116: Loss of Potential Revenues from Pri
Page 117 and 118: CHAPTER FIVE INTERNAL CONTROL SYSTE
Page 119 and 120: prepared (NBC A/C No. 022103000156
Page 121 and 122: 5.6 Lack of segregation of duties.
Page 123 and 124: monthly basis to do a reconciliatio
Page 125 and 126: CHAPTER SIX PERFORMANCE REVIEW 6.0
Page 127 and 128: From the table above, the operation
Page 129 and 130: - IPTL and Songas accounted for abo
Page 131 and 132: Key performance targets not achieve
Page 133 and 134: failing to effectively and efficien
Page 135 and 136: SN Donor Year of deposit Amount 1.
Page 137 and 138: anger post 10 TANESCO Electricity c
Page 139 and 140: aired without raising Broadcasting
Page 141 and 142: 6.13.2 National Development Corpora
Page 143 and 144: CHAPTER SEVEN COMPLIANCE WITH PROCU
Page 145 and 146: of appropriate procurement methods
Page 147: evaluation committee to the tender
Page 151 and 152: Dodoma (2 sites ) 10 Singida (2 sit
Page 153 and 154: TANAPA. Furthermore, there was no e
Page 155 and 156: VAT). How the Joint venture came ab
Page 157 and 158: CHAPTER EIGHT CONTRACT MANAGEMENT 8
Page 159 and 160: 3. Unjustified Single source 4. Lac
Page 161 and 162: Property Market Consult -TZS. 107,9
Page 163 and 164: Item Old rate (Shs) New rate (Shs)
Page 165 and 166: Furthermore, throughout the period
Page 167 and 168: sub-contractor or agents; and the c
Page 169 and 170: • A further invoice No. 402706 fr
Page 171 and 172: in the cost of the measured works a
Page 173 and 174: The original contract price with Gr
Page 175 and 176: of the project and not responding t
Page 177 and 178: (a) Tender Evaluation Documents We
Page 179 and 180: (i) Selling price for the entire pr
Page 181 and 182: alance (i.e. 90% of selling price)
Page 183 and 184: payment of the purchase price, whic
Page 185 and 186: a building. However, the following
Page 187 and 188: 9.0 Introduction CHAPTER NINE ASSET
Page 189 and 190: No periodic physical verification e
Page 191 and 192: Lack of motor vehicles registration
Page 193 and 194: Registrar through his letter with r
Page 195 and 196: gone in dispute which has not been
Page 197 and 198: of the Authority by the then Presid
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undertake various activities and th
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9.9 Un-recovered Loans and Advances
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committed by TPB Staff during the p
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have invested the amount in other v
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3.7 Millions (2006) loan 9. Kiwira
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een executed and availed as support
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Tanzania Posts Corporation is an ag
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10.0 Introduction CHAPTER TEN HUMAN
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employees. The appraising system he
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without employment contract contrar
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to a lower rank, status and pay whi
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10.8 Accumulation of annual leave b
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11.0 Introduction CHAPTER ELEVEN CO
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Dar es Salaam City Council since th
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allowances varies from one organiza
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11.3 Parliamentarians serving as Di
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make final decisions to an autonomo
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CHAPTER TWELVE RESULTS OF PRIVATIZA
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12.1.1 Public Authorities and other
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Shs.85,905,745,060 being paid up sh
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total potential of paid up share ca
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alances as at 31 st December, 2007
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CHAPTER THIRTEEN RESULTS OF SPECIAL
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from the existing training arrangem
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evidenced by fuel adulteration whic
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esult of stock taking exercise as a
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CHAPTER FOURTEEN CONCLUSIONS AND RE
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Recommendation • The Board of Dir
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• No monthly bank reconciliations
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advertisement should be aired witho
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Office building at BoT and take app
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• The Government should enter int
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e based upon the interests of consu
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• There is an ambiguity in the ro
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in terms of likelihood of occurrenc
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14. for Universities Tanzania Commu
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28. Government Employees Provident
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9. Mzumbe University 10. University
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Annexure 2 Audits Public Authoritie
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Wildlife Research Institute (TAWIRI
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3. Kigoma/Ujiji Urban water Suppy a
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Higher learning institutions and Co
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Annual general report of the controller and - Parliament of Tanzania

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