Annual general report of the controller and - Parliament of Tanzania

More documents

Recommendations

Info

Outstanding Receipts as at 30 June 2008 Amount Shs 3 to 6 months 3,181,535 6 to 12 months 6,166,613 Over 12 months 4,736,540 Total 14,084,688 There is a possibility for misstatement of the cash balances as some of these items could have been unpaid cheques that have become stale. Also this is an avenue that can be used to conceal misappropriation of funds. We noted that adjustments were processed in the financial statements to write-off these amounts and customer balance reinstated but reasons for such delay was not provided. 5.8 Dormant Bank Accounts Many Public Authorities and Other Bodies operate dormant bank accounts sometimes holding substantial amounts of money. Such dormant accounts tend to be forgotten and neglected. It should be borne in mind that dormant accounts carrying reasonable amount of cash are risky and very prone to fraudlent activities which will normally involve collusion between dishonest bank employees and staff of the PA&OB who are aware of such dormant accounts. PA&oB are therefore discouraged from maintaining dormant bank accounts as much as possible. Once the use of a bank account has been accomplished, it is advisable for such account to be closed and transfer whatever remaining cash balance to another active bank account of the PA&oB. 5.9 Lack of Bank Reconciliations Bank reconciliation is one of the best control and assurance mechanism that your cash in bank is safe and all transactions in the account are genuine. The operation of a bank account is trusted to the Bank holding that account. The bank transacts the operations of the bank account on behalf of the bank account holder. It is of paramount importance therefore that once in a while preferably on a ___________________________________________________________ Office of the Controller and Auditor General PA&oBs 2007/08 102
monthly basis to do a reconciliation of the entries the bank has effected on your account with what you have transacted on the cash book. It is only through this procedures you can assure yourself that your monies in the bank account is safe and well taken care of. It is important therefore for PA&OB to strictly adhere to the requirements of Reg.162 of the Public Finance Regulations 2001 (revised 2004) which states that, “The balance of every bank account as shown in the bank statement must be reconciled with the corresponding cash book balance at least monthly, the reconciliation statement being filed or recorded in the cash book” These few reported cases of weaknesses in the internal control system indicates a need for management of PA&OB to insist on a serious discipline in abiding to the controls instituted to safeguard the public resources. ___________________________________________________________ Office of the Controller and Auditor General PA&oBs 2007/08 103
Page 1 and 2:
ANNUAL GENERAL REPORT OF THE CONTRO
Page 3 and 4:
Office of the Controller and Audito
Page 5 and 6:
CHAPTER NINE ......................
Page 7 and 8:
GTEA General Tyre East Africa HRM H
Page 9 and 10:
TR Treasury Registrar TRA Tanzania
Page 11 and 12:
Lastly, I would like to thank staff
Page 13 and 14:
for the maintenance of a compliant
Page 15 and 16:
PA & oBs Unqualified opinion Unqual
Page 17 and 18:
and effective delivery of community
Page 19 and 20:
year 2007/2008 the Office of the Co
Page 21 and 22:
CHAPTER ONE BACKGROUND AND GENERAL
Page 23 and 24:
• Preventing or minimizing the un
Page 25 and 26:
1.3 Responsibilities of the Board o
Page 27 and 28:
singly or jointly did the audit of
Page 29 and 30:
CHAPTER TWO BASIS AND TREND OF AUDI
Page 31 and 32:
addition of such an emphasis of mat
Page 33 and 34:
General to access all records, book
Page 35 and 36:
It is important to note that an unq
Page 37 and 38:
From the above analysis, it is evid
Page 39 and 40:
49. National Institute for Producti
Page 41 and 42:
-- The computer hardware and softwa
Page 43 and 44:
epayable after six months. The agre
Page 45 and 46:
4. Tabora Urban Water Supply and Se
Page 47 and 48:
was carried out by ‘The Solomon C
Page 49 and 50:
2. PresidentialParastatal Sector Re
Page 51 and 52:
een reconciled by DUWASA and theref
Page 53 and 54:
4 Tanzania Standard Newspaper (TSN)
Page 55 and 56:
summary total of invoices issued to
Page 57 and 58:
6. Tanzania Communi cation Regulato
Page 59 and 60:
monthly reports as required by sect
Page 61 and 62:
independently as required by sectio
Page 63 and 64:
TANAPA obtained from the Exim Bank
Page 65 and 66:
8. Tanzania Post Corporation 9. Ins
Page 67 and 68:
Procurement Notice as required by R
Page 69 and 70:
11 Muhimbili University of Health a
Page 71 and 72: Water Supply and Sewarage Authority
Page 73 and 74: elating to prior years interest cha
Page 75 and 76: CHAPTER THREE SUMMARY OF THE PREVIO
Page 77 and 78: 2. 10.2 Weak Information Technology
Page 79 and 80: eporting directly to the Chief Exec
Page 81 and 82: Concern Problems Some public corpor
Page 83 and 84: customers resulting into over or un
Page 85 and 86: overstatement of the assets; nonrev
Page 87 and 88: y the liabilities imposed by variou
Page 89 and 90: Tanzania International Container Te
Page 91 and 92: while the Board of External Trade f
Page 93 and 94: 3.2.2 National Insurance Corporatio
Page 95 and 96: Kagera Sugar Company Ltd General Ty
Page 97 and 98: Emunio Tanzania Limited Kiwira Coal
Page 99 and 100: guaranteed 75% by the government an
Page 101 and 102: 4.0 Introduction CHAPTER FOUR EXPEN
Page 103 and 104: 4.1.3 Questionable payments (i) Nat
Page 105 and 106: The above certificate was in favour
Page 107 and 108: (iii) Tanzania Engineering and Mech
Page 109 and 110: ensure that this regulation is full
Page 111 and 112: Customer Meter No. Date connected F
Page 113 and 114: Date Number of visitors per TANAPA
Page 115 and 116: Loss of Potential Revenues from Pri
Page 117 and 118: CHAPTER FIVE INTERNAL CONTROL SYSTE
Page 119 and 120: prepared (NBC A/C No. 022103000156
Page 121: 5.6 Lack of segregation of duties.
Page 125 and 126: CHAPTER SIX PERFORMANCE REVIEW 6.0
Page 127 and 128: From the table above, the operation
Page 129 and 130: - IPTL and Songas accounted for abo
Page 131 and 132: Key performance targets not achieve
Page 133 and 134: failing to effectively and efficien
Page 135 and 136: SN Donor Year of deposit Amount 1.
Page 137 and 138: anger post 10 TANESCO Electricity c
Page 139 and 140: aired without raising Broadcasting
Page 141 and 142: 6.13.2 National Development Corpora
Page 143 and 144: CHAPTER SEVEN COMPLIANCE WITH PROCU
Page 145 and 146: of appropriate procurement methods
Page 147 and 148: evaluation committee to the tender
Page 149 and 150: A review of the tendering procedure
Page 151 and 152: Dodoma (2 sites ) 10 Singida (2 sit
Page 153 and 154: TANAPA. Furthermore, there was no e
Page 155 and 156: VAT). How the Joint venture came ab
Page 157 and 158: CHAPTER EIGHT CONTRACT MANAGEMENT 8
Page 159 and 160: 3. Unjustified Single source 4. Lac
Page 161 and 162: Property Market Consult -TZS. 107,9
Page 163 and 164: Item Old rate (Shs) New rate (Shs)
Page 165 and 166: Furthermore, throughout the period
Page 167 and 168: sub-contractor or agents; and the c
Page 169 and 170: • A further invoice No. 402706 fr
Page 171 and 172: in the cost of the measured works a
Page 173 and 174:
The original contract price with Gr
Page 175 and 176:
of the project and not responding t
Page 177 and 178:
(a) Tender Evaluation Documents We
Page 179 and 180:
(i) Selling price for the entire pr
Page 181 and 182:
alance (i.e. 90% of selling price)
Page 183 and 184:
payment of the purchase price, whic
Page 185 and 186:
a building. However, the following
Page 187 and 188:
9.0 Introduction CHAPTER NINE ASSET
Page 189 and 190:
No periodic physical verification e
Page 191 and 192:
Lack of motor vehicles registration
Page 193 and 194:
Registrar through his letter with r
Page 195 and 196:
gone in dispute which has not been
Page 197 and 198:
of the Authority by the then Presid
Page 199 and 200:
undertake various activities and th
Page 201 and 202:
9.9 Un-recovered Loans and Advances
Page 203 and 204:
committed by TPB Staff during the p
Page 205 and 206:
have invested the amount in other v
Page 207 and 208:
3.7 Millions (2006) loan 9. Kiwira
Page 209 and 210:
een executed and availed as support
Page 211 and 212:
Tanzania Posts Corporation is an ag
Page 213 and 214:
10.0 Introduction CHAPTER TEN HUMAN
Page 215 and 216:
employees. The appraising system he
Page 217 and 218:
without employment contract contrar
Page 219 and 220:
to a lower rank, status and pay whi
Page 221 and 222:
10.8 Accumulation of annual leave b
Page 223 and 224:
11.0 Introduction CHAPTER ELEVEN CO
Page 225 and 226:
Dar es Salaam City Council since th
Page 227 and 228:
allowances varies from one organiza
Page 229 and 230:
11.3 Parliamentarians serving as Di
Page 231 and 232:
make final decisions to an autonomo
Page 233 and 234:
CHAPTER TWELVE RESULTS OF PRIVATIZA
Page 235 and 236:
12.1.1 Public Authorities and other
Page 237 and 238:
Shs.85,905,745,060 being paid up sh
Page 239 and 240:
total potential of paid up share ca
Page 241 and 242:
alances as at 31 st December, 2007
Page 243 and 244:
CHAPTER THIRTEEN RESULTS OF SPECIAL
Page 245 and 246:
from the existing training arrangem
Page 247 and 248:
evidenced by fuel adulteration whic
Page 249 and 250:
esult of stock taking exercise as a
Page 251 and 252:
CHAPTER FOURTEEN CONCLUSIONS AND RE
Page 253 and 254:
Recommendation • The Board of Dir
Page 255 and 256:
• No monthly bank reconciliations
Page 257 and 258:
advertisement should be aired witho
Page 259 and 260:
Office building at BoT and take app
Page 261 and 262:
• The Government should enter int
Page 263 and 264:
e based upon the interests of consu
Page 265 and 266:
• There is an ambiguity in the ro
Page 267 and 268:
in terms of likelihood of occurrenc
Page 269 and 270:
14. for Universities Tanzania Commu
Page 271 and 272:
28. Government Employees Provident
Page 273 and 274:
9. Mzumbe University 10. University
Page 275 and 276:
Annexure 2 Audits Public Authoritie
Page 277 and 278:
Wildlife Research Institute (TAWIRI
Page 279 and 280:
3. Kigoma/Ujiji Urban water Suppy a
Page 281 and 282:
Higher learning institutions and Co
show all

Annual general report of the controller and - Parliament of Tanzania

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?