Annual general report of the controller and - Parliament of Tanzania

(ii) Tanzania Engineering and Manufacturing Designing
Organization
Our scrutiny of cheque stubs revealed 16 cheques that
were genuinely cancelled; however, the cancellation
process was not properly done by marking the
respective cheques “Cancelled”. Instead, in some cases,
the cancellation was evidenced by tearing off
signatures. Also, the respective cancelled cheque
numbers were not recorded in the cash book and
indicated as cancelled.
5.3 Non preparation of bank reconciliation statements
Regulation 162 of PFR, 2004 insists that balance of every
bank account as shown in the bank statement must be
reconciled with the corresponding cash book balance at least
monthly. On reviewing some of the Public Authorities’
accounts, we found that reconciliation statements were not
prepared for un-explained reasons. In some Authorities the
reconciliation statements when prepared were not reviewed
and approved by the entity’s authorized officers.
Below is the detailed analysis of the concerned Public
Authorities whose bank accounts were not reconciled
monthly:
S/No Name of
PA&oBs
Organizations
1. PPRA
Description
Monthly bank reconciliation statements
are not thoroughly reviewed.
2. TCRA (i.) Monthly bank reconciliation
statements are not regularly reviewed.
(ii.) Stale cheques are not reversed
timely in the books of accounts.
3. TANESCO (i)Bank reconciliation statements are not
reviewed rigorously.
(ii) Bank reconciliation statements for
collection accounts had not been
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Office of the Controller and Auditor General PA&oBs 2007/08 98