Board of Directors Regular Meeting Monday, October 8, 2012 MST ...
Board of Directors Regular Meeting Monday, October 8, 2012 MST ...
Board of Directors Regular Meeting Monday, October 8, 2012 MST ...
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<strong>Board</strong> <strong>of</strong> <strong>Directors</strong> <strong>Regular</strong> <strong>Meeting</strong><br />
<strong>Monday</strong>, <strong>October</strong> 8, <strong>2012</strong><br />
<strong>MST</strong> Conference Room<br />
One Ryan Ranch Road, Monterey<br />
10:00 a.m.<br />
FREE TRANSPORTATION: Ride from Monterey Transit Plaza (Munras Gate) at<br />
9:30 a.m. or Sand City Station at 9:45 a.m. Request a Free Taxi voucher from <strong>MST</strong><br />
Customer Service for your return trip. (Taxi Voucher good for a $17 one-way trip).<br />
1. CALL TO ORDER<br />
1-1 Roll call.<br />
1-2 Pledge <strong>of</strong> Allegiance.<br />
2. CONSENT AGENDA<br />
2-1 Review highlights <strong>of</strong> Agenda. (Carl Sedoryk)<br />
These items will be approved by a single motion. Anyone may request<br />
that an item be discussed and considered separately.<br />
2-2. Adopt Resolution 2013-08 recognizing Tim Burton, Coach Operator, as<br />
Employee <strong>of</strong> the Month for <strong>October</strong>, <strong>2012</strong>. (Robert Weber) (pg. 1)<br />
2-3. Disposal <strong>of</strong> property left aboard buses. (Sonia Bannister) (pg. 3)<br />
2-4. Minutes <strong>of</strong> the regular meeting <strong>of</strong> September 10, <strong>2012</strong>. (Deanna Smith)<br />
(pg. 5)<br />
2-5. Financial Report – August, <strong>2012</strong>. (Kathy Williams) (pg. 13)<br />
2-6. Adopt Resolution <strong>of</strong> Appreciation 2013-09 for Denika Dallimore-<br />
<strong>Board</strong>man. (Hunter Harvath) (pg. 19)<br />
2-7. Authorize purchase <strong>of</strong> 7 medium size buses for the <strong>MST</strong> RIDES program.<br />
(Michael Hernandez) (pg. 21)
End <strong>of</strong> Consent Agenda<br />
3. SPECIAL PRESENTATIONS<br />
3-1. <strong>October</strong> Employee <strong>of</strong> the Month – Tim Burton, Coach Operator.<br />
(Robert Weber)<br />
3-2. Transit 101: Procurement. (No Enclosure) (Sandra Amorim)<br />
3-3. Resolution <strong>of</strong> Appreciation – Denika Dallimore. (Hunter Harvath)<br />
3-4. JAZZ Bus Rapid Transit Construction Update. (No Enclosure)<br />
(Michael Hernandez)<br />
4. PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA<br />
Members <strong>of</strong> the public may address the <strong>Board</strong> on any matter related to the<br />
jurisdiction <strong>of</strong> <strong>MST</strong> but not on the agenda. There is a time limit <strong>of</strong> not more<br />
than three minutes for each speaker. The <strong>Board</strong> will not take action or<br />
respond immediately to any public comments presented, but may choose<br />
to follow-up at a later time, either individually, through staff, or on a<br />
subsequent agenda.<br />
5. COMMITTEE REPORTS<br />
No action required unless specifically noted.<br />
5-1. Human Resources Committee Minutes <strong>of</strong> September 10, <strong>2012</strong>.<br />
(Deanna Smith) (pg. 23)<br />
5-2. Mobility Advisory Committee Consultant notes <strong>of</strong> May 23, <strong>2012</strong>.<br />
(Candy Ingram) (pg. 25)<br />
5-3. Mobility Advisory Committee Minutes <strong>of</strong> July 25, <strong>2012</strong>. (Tom Hicks)<br />
(pg. 31)<br />
6. BIDS/PROPOSALS<br />
7. PUBLIC HEARINGS<br />
8. UNFINISHED BUSINESS<br />
8-1. Authorize payment for 20 electronic information signs for the JAZZ Bus<br />
Rapid Transit project. (Mark Eccles) (pg. 35)<br />
9. NEW BUSINESS<br />
9-1 Authorize purchase <strong>of</strong> 9 solar powered on-street signs for South County.<br />
(Mark Eccles) (pg. 37)
10. REPORTS & INFORMATION ITEMS<br />
The <strong>Board</strong> will receive and file these reports, which do not require any<br />
action by the <strong>Board</strong>.<br />
10-1. General Manager/CEO Report – August, <strong>2012</strong>. (pg. 39)<br />
10-2. Washington D. C. Lobbyist report – September, <strong>2012</strong>. (pg. 85)<br />
10-3. State Legislative Advocacy Update. (Carl Sedoryk) (pg. 87)<br />
10-4. Staff trip reports. (pg. 91)<br />
10-5. Correspondence. (No Enclosure)<br />
11. COMMENTS BY BOARD MEMBERS<br />
11-1. Reports on meetings attended by <strong>Board</strong> Members at <strong>MST</strong> expense<br />
(AB1234).<br />
11-2. <strong>Board</strong> Member Comments.<br />
11-3. <strong>Board</strong> Member Announcements.<br />
11-4. <strong>Board</strong> Member Referrals for future agendas.<br />
12. ATTACHMENTS<br />
12-1 Disbursement Journal for August, <strong>2012</strong>. (pg. 93)<br />
13. CLOSED SESSION<br />
As permitted by Government Code §64956 et seq. <strong>of</strong> the State <strong>of</strong> California, the <strong>Board</strong><br />
<strong>of</strong> <strong>Directors</strong> may adjourn to Closed Session to consider specific matters dealing with<br />
personnel and/or pending possible litigation and/or conferring with the <strong>Board</strong>'s Meyers-<br />
Milias-Brown Act representative.<br />
13-1 Conference with Legal Counsel – Litigation, Existing Litigation, Gov. Code<br />
§ 54956.9(c). Monterey-Salinas Transit v. County <strong>of</strong> Monterey.<br />
(No enclosure) (Carl Sedoryk)<br />
13-2 Conference with property negotiators. (Parcel # APN 259-011-067, 259-<br />
011-060, 003-171-024, 003-171-027, 002-248-009-010, 011-486-004,<br />
032-171-005, L.2.1, 1.2.4.3, L.2.4.2, L.2.2.1, L.2.2.2, L.2.3, L.2.4.1)<br />
(No enclosure) (Carl Sedoryk)
13-3 General Manager Performance Evaluation, Gov. Code § 54957 (b)<br />
(No enclosure) (K. Halcon)<br />
14. RETURN TO OPEN SESSION<br />
15-1. Report on Closed Session and possible action.<br />
15. ADJOURN<br />
NEXT MEETING DATE: November 5, <strong>2012</strong> in <strong>MST</strong> Conference Room<br />
NEXT AGENDA DEADLINE: <strong>October</strong> 23, <strong>2012</strong><br />
Materials related to an item on this agenda submitted to the <strong>Board</strong> after distribution <strong>of</strong><br />
the agenda packet are available for public inspection at the Monterey-Salinas Transit<br />
Administration <strong>of</strong>fice at 1 Ryan Ranch Road, Monterey, CA during normal business<br />
hours.<br />
Upon request, <strong>MST</strong> will provide written agenda materials in appropriate alternative<br />
formats, or disability-related modification or accommodation, including auxiliary aids or<br />
services, to enable individuals with disabilities to participate in public meetings. Please<br />
send a written request, including your name, mailing address, phone number and brief<br />
description <strong>of</strong> the requested materials and preferred alternative format or auxiliary aid or<br />
service at least 5 days before the meeting. Requests should be sent to Deanna Smith,<br />
<strong>MST</strong>, One Ryan Ranch Road, Monterey, CA 93940 or dsmith@mst.org.
1<br />
Agenda # 2-2<br />
<strong>October</strong> 8, <strong>2012</strong> <strong>Meeting</strong><br />
TIM BURTON<br />
OCTOBER <strong>2012</strong><br />
EMPLOYEE OF THE MONTH<br />
WHEREAS, each month Monterey-Salinas Transit recognizes an outstanding employee<br />
as Employee <strong>of</strong> the Month; and<br />
WHEREAS, the Employee <strong>of</strong> the Month is recognized for their positive contribution to<br />
<strong>MST</strong> and to the entire community; and<br />
WHEREAS, Tim Burton started his career with Monterey-Salinas Transit District as a<br />
Coach Operator in August <strong>of</strong> 2008. He has received perfect attendance awards in the past two<br />
consecutive years; and<br />
WHEREAS, Tim Burton is considered to be a highly reliable and conscientious<br />
employee by both the transportation staff and his peers. He <strong>of</strong>ten volunteers for additional work<br />
assignments; and<br />
WHEREAS, Tim Burton was nominate for Employee <strong>of</strong> the Month from multiple<br />
members <strong>of</strong> the Operations staff. Each spoke highly <strong>of</strong> the support, cooperation, and<br />
pr<strong>of</strong>essionalism that he has consistently shown while carrying out his job responsibilities; and<br />
THEREFORE BE IT RESOLVED that the <strong>Board</strong> <strong>of</strong> <strong>Directors</strong> <strong>of</strong> Monterey-Salinas<br />
Transit recognizes Tim Burton as Employee <strong>of</strong> the Month for <strong>October</strong> <strong>2012</strong>; and<br />
BE IT FURTHER RESOLVED that Tim Burton is to be congratulated for his<br />
excellent work at Monterey-Salinas Transit.<br />
THE BOARD OF DIRECTORS OF MONTEREY-SALINAS TRANSIT<br />
PASSED AND ADOPTED RESOLUTION 2013-08 this 8 th day <strong>of</strong> <strong>October</strong> <strong>2012</strong>.<br />
_______________________ _______________________<br />
Maria Orozco Carl G. Sedoryk<br />
Chairman Secretary
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2
To: <strong>Board</strong> <strong>of</strong> <strong>Directors</strong><br />
From: Sonia Bannister, Customer Service Supervisor<br />
Subject: Disposal <strong>of</strong> unclaimed property left on bus<br />
Goodwill (Seaside)<br />
3 books 1 pair <strong>of</strong> sunglasses 1 rosary<br />
3 eyeglasses 2 sweaters<br />
1 eyeglass case 1 wallet<br />
3 jackets 4 cell phones<br />
1 shirt 1 water bottle<br />
To be disposed<br />
2 credit cards 1 water bottle<br />
2 sunglasses 1 lunch bag<br />
2 sets <strong>of</strong> keys 1 earring<br />
1 apron 1 sling shot<br />
1 notebook 1 jacket<br />
To be retained<br />
$ 27 forwarded to accounting for deposit<br />
3<br />
Agenda # 2-3<br />
<strong>October</strong> 8, <strong>2012</strong> meeting<br />
<strong>MST</strong> makes an attempt to contact the owners <strong>of</strong> Lost and Found items. If the items are<br />
unclaimed after 30 days, they are added to the above list.
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4
BOARD OF DIRECTORS<br />
MINUTES OF THE REGULAR MEETING<br />
MONTEREY-SALINAS TRANSIT<br />
September 10, <strong>2012</strong><br />
1. CALL TO ORDER<br />
5<br />
Agenda # 2-4<br />
<strong>October</strong> 8, <strong>2012</strong> <strong>Meeting</strong><br />
Chair Orozco called the meeting to order at 10:00 a.m. in the <strong>MST</strong> Conference<br />
Room.<br />
1-1 Conduct Swearing In Ceremony for Director Yvette Gonzalez, Mayor Pro-<br />
Tem <strong>of</strong> the City <strong>of</strong> Greenfield.<br />
Chair Orozco introduced Agapito Vazquez, alternate for the City <strong>of</strong> Greenfield,<br />
and led him in the Swearing in Ceremony.<br />
1-2 Roll call.<br />
1-3 Pledge <strong>of</strong> Allegiance.<br />
Chair Orozco led the Pledge <strong>of</strong> Allegiance and Roll Call followed.<br />
Present: Fernando Armenta County <strong>of</strong> Monterey<br />
Kristin Clark City <strong>of</strong> Del Rey Oaks<br />
Alan Cohen City <strong>of</strong> Pacific Grove<br />
Libby Downey City <strong>of</strong> Monterey<br />
Alvin Edwards City <strong>of</strong> Seaside<br />
Susan Kleber City <strong>of</strong> King<br />
Frank O’Connell City <strong>of</strong> Marina<br />
Maria Orozco City <strong>of</strong> Gonzales<br />
David Pendergrass City <strong>of</strong> Sand City<br />
Sergio Sanchez City <strong>of</strong> Salinas<br />
Patricia Stephens City <strong>of</strong> Soledad<br />
Agapito Vasquez (alt) City <strong>of</strong> Greenfield<br />
Absent: Victoria Beach City <strong>of</strong> Carmel-by-the-Sea<br />
Staff: Carl Sedoryk General Manager/CEO<br />
Zoe Shoats Marketing Analyst<br />
Kathy Matthews General Accounting & Budget Manager<br />
Michael Hernandez Asst. General Manager/COO<br />
Kelly Halcon Director <strong>of</strong> Human Resources & Risk Management<br />
Hunter Harvath Asst. General Manager/Finance & Administration
Deanna Smith Executive Assistant to the GM/CEO<br />
Robert Weber Director <strong>of</strong> Transportation Services<br />
Dave Laredo General Counsel/De Lay & Laredo<br />
Others: Lance Atencio MV Transportation<br />
Margaret Osborne Seaside<br />
Eric Petersen Green Party<br />
Jim Fink <strong>MST</strong> Rider<br />
Renee Leonard <strong>MST</strong> Passenger<br />
Apology is made for any misspelling <strong>of</strong> a name.<br />
At the approval <strong>of</strong> the <strong>Board</strong>, Chair Orozco moved to Public Comment, Agenda<br />
Item #6, prior to moving to Closed Session.<br />
2. CLOSED SESSION<br />
2-1 Conference with Legal Counsel – Litigation, Existing Litigation, Gov. Code<br />
§ 54956.9(c). Monterey-Salinas Transit v. County <strong>of</strong> Monterey.<br />
2-2 Conference with property negotiators. (Parcel # APN 259-011-067, 259-<br />
011-060, 003-171-024, 003-171-027, 002-248-009-010, 011-486-004,<br />
032-171-005, L.2.1, 1.2.4.3, L.2.4.2, L.2.2.1, L.2.2.2, L.2.3, L.2.4.1)<br />
2-3 General Manager Performance Evaluation, Gov. Code § 54957 (b)<br />
2-4 Conference with Labor Negotiators – Monterey-Salinas Transit Employee<br />
Association (<strong>MST</strong>EA) and <strong>MST</strong> (D. Laredo, K. Halcon) (§54957.6)<br />
Director Sanchez left at 10:45 a.m.<br />
2-5 Conference with Legal Counsel-Litigation- Meri Bautch (§ 54956.9)<br />
3. RETURN TO OPEN SESSION<br />
The <strong>Board</strong> returned from Closed Session at 11:06 a.m. No reportable action was<br />
taken.<br />
Public Comment – None.<br />
4-1 Review highlights <strong>of</strong> Agenda.<br />
4. CONSENT AGENDA<br />
4-2 Adopt Resolution 2013-05 recognizing Michelle Di Pretoro, Inventory<br />
Control Specialist, as Employee <strong>of</strong> the Month for August, <strong>2012</strong>.<br />
6
4-3 Adopt Resolution 2013-06 recognizing Jacqueline Bernal, Customer<br />
Service Representative/Spanish-English Translator, as Employee <strong>of</strong> the<br />
Month for September, <strong>2012</strong>.<br />
4-4 Disposal <strong>of</strong> property left aboard buses, August and September, <strong>2012</strong>.<br />
4-5 Minutes <strong>of</strong> the regular meeting <strong>of</strong> July 9, <strong>2012</strong>.<br />
4-6 Financial Report – July and August, <strong>2012</strong>.<br />
4-7 Claim Rejection – Wong, Shirley; Wong, Rachel; Trujillo, Dora.<br />
4-8 Approve Purchase <strong>of</strong> One Medium Size Bus.<br />
4-9 APTA Membership Dues.<br />
4-10 Authorize General Manager to sign American Public Transit Association<br />
Sustainability Commitment.<br />
4-11 Adopt Resolution 2013-07 recognizing John Huerta, Jr. for his service to<br />
Monterey-Salinas Transit.<br />
4-12 Adopt updated Drug and Alcohol Policy.<br />
4-13 Adopt new rate schedule for the <strong>MST</strong> Bus Advertising Program.<br />
4-14 Award Contract for six (6) Opal Single Pass Vending Machines.<br />
Director Downey asked that Agenda Item # 4-5, Minutes <strong>of</strong> July 9, <strong>2012</strong>, be<br />
corrected to reflect her accurate time <strong>of</strong> arrival.<br />
Public Comment – None.<br />
Director Pendergrass made a motion to approve the Consent Agenda, with<br />
requested corrections to the Minutes <strong>of</strong> July 9, <strong>2012</strong>, and was seconded by<br />
Director Clark. The motion carried unanimously.<br />
5. SPECIAL PRESENTATIONS<br />
5-1 August Employee <strong>of</strong> the Month – Michelle Di Pretoro, Inventory Control<br />
Specialist.<br />
Kathy Matthews recognized Michelle Di Pretoro as Employee <strong>of</strong> the Month for<br />
August <strong>2012</strong>.<br />
5-2 September Employee <strong>of</strong> the Month – Jacqueline Bernal, Customer<br />
Service Representative/Spanish-English Translator.<br />
7
Zoe Shoats recognized Jacqueline Bernal as Employee <strong>of</strong> the Month for<br />
September <strong>2012</strong>.<br />
5-3 25 years <strong>of</strong> Service-Charlie Armbruster, Communications Systems<br />
Manager.<br />
Mr. Armbruster was not present.<br />
5-4 Resolution <strong>of</strong> Appreciation – John Huerta, Jr.<br />
Mr. Huerta was not present.<br />
Public Comment – None.<br />
6. PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA<br />
Jim Fink requested a moment <strong>of</strong> silence for the victims <strong>of</strong> September 11, 2001.<br />
He believes <strong>MST</strong> should make transit for tourists a priority and service to residents<br />
secondary. He hears many questions from tourists regarding Line 55 to Big Sur and<br />
Line 22, which he says should be a line dedicated to tourists.<br />
Renee Leonard thanked <strong>MST</strong> for placing lights at the bus stop in Sand City. She<br />
is very unhappy that service to CHOMP has been reduced to every two hours. She<br />
lives in Seaside and the changes to Lines 2 and 5 are terrible. She is late at least once<br />
a day riding Lines 9 and 10. She challenges <strong>MST</strong> staff to ride the bus as she does.<br />
She is unhappy that Laurel is no longer with <strong>MST</strong>.<br />
Close Public Comment<br />
Chair Orozco moved back to Agenda Item #2, Closed Session at 10:11 a.m.<br />
7. COMMITTEE REPORTS<br />
No action required unless specifically noted.<br />
7-1 CTSA Advisory Committee Minutes from May 23, <strong>2012</strong>.<br />
7-2 ADAPTR Committee Minutes from June 13, <strong>2012</strong>.<br />
7-3 Facilities Committee Minutes from July 9, <strong>2012</strong>.<br />
7-4 Marketing Committee Minutes from August 13, <strong>2012</strong>.<br />
Public Comment – None.<br />
8. BIDS/PROPOSALS<br />
8-1 Award contact for Diesel and Gasoline Fuel.<br />
8
Mr. Hernandez requested that the <strong>Board</strong> award a three (3) year contract, with<br />
two (2) one (1) year extensions for Ultra Low Sulfur Diesel Fuel and Unleaded Gasoline<br />
to Mansfield Oil Company. This low bid would save approximately $31,000 for diesel<br />
fuel and $44,000 in gasoline annually. Fuel costs would not be locked in, but the<br />
delivery costs would be locked in.<br />
Director Downey asked if Mansfield Oil Company had <strong>of</strong>fices in California. Mr.<br />
Hernandez stated they did have <strong>of</strong>fices in the San Francisco Bay Area / San Jose.<br />
Director Edwards asked if the price <strong>of</strong> fuel could be locked in. Mr. Hernandez<br />
stated this was fuel hedging and the practice had both pros and cons. While setting the<br />
price did provide a measure <strong>of</strong> consistency, if gas prices went down the overall savings<br />
could be less than anticipated.<br />
Director Armenta made a motion to approve awarding a three (3) year<br />
contract, with two (2) one (1) year extensions for Ultra Low Sulfur Diesel Fuel and<br />
Unleaded Gasoline to Mansfield Oil Company and was seconded by Director<br />
Edwards. The motion carried unanimously.<br />
9. PUBLIC HEARINGS<br />
10. UNFINISHED BUSINESS<br />
11. NEW BUSINESS<br />
11-1 Staff Update: Purchased Transportation RFP.<br />
Mr. Sedoryk asked to be excused to catch a plane to Washington, D.C. This will<br />
be his first chance in nearly two years to meet with Representative Kevin McCarthy, one<br />
<strong>of</strong> the key Republican legislators working on a tax bill affecting military transit riders.<br />
Robert Weber informed the <strong>Board</strong> that an RFP for contracted transportation was<br />
published in August. The contract represents over $25.6 million, at current rate<br />
numbers, <strong>of</strong> Vehicle Revenue Hours over the 5 year contract term for paratransit/ADA<br />
service and contracted fixed-route service. Bids are due in <strong>October</strong> and Mr. Weber<br />
expects to come back before the <strong>Board</strong> for contract award at the December 10, <strong>2012</strong><br />
meeting.<br />
Director Edwards asked if <strong>MST</strong> could bid on the contract. Mr. Weber stated that<br />
after running comparisons, he does not believe <strong>MST</strong> could provide the service at a<br />
lower cost because <strong>of</strong> bus facility limitations. Additional land would need to be leased<br />
which would greatly reduce any cost savings.<br />
Mr. Laredo confirmed that after bids have been received, <strong>MST</strong> could compare<br />
the cost <strong>of</strong> keeping the service in-house. Mr. Weber stated that he would provide the<br />
comparison in December when the bids were presented.<br />
9
11-2 CSUMB Service Contract.<br />
Mr. Harvath requested the <strong>Board</strong> authorize a contract with CSUMB to implement<br />
a second year <strong>of</strong> the University Pass Program. The program has had a successful first<br />
year and has developed a refined program to better match service demand. The<br />
projected revenue and service are reduced by half, with all program costs covered.<br />
Director Downey made a motion to approve the contract with CSUMB for<br />
year two <strong>of</strong> the University Pass Program and was seconded by Director Kleber.<br />
The motion carried unanimously.<br />
Public Comment<br />
Mr. Fink asked why late night service on Line 16 has been discontinued. Mr.<br />
Harvath stated that this was one <strong>of</strong> the lines <strong>of</strong> CSUMB service designed to transport<br />
students to downtown Monterey on the weekends. It was underutilized, and CSUMB<br />
agreed to discontinue use.<br />
12. REPORTS & INFORMATION ITEMS<br />
The <strong>Board</strong> will receive and file these reports, which do not require any<br />
action by the <strong>Board</strong>.<br />
12-1 General Manager/CEO Report – July and August, <strong>2012</strong>.<br />
12-2 Washington D. C. Lobbyist report – July and August, <strong>2012</strong>.<br />
12-3 State Legislative Advocacy Update.<br />
12-4 Announcements – CA Association for Coordinated Transportation, <strong>2012</strong><br />
Fall Conference & Expo, September 19 – September 21.<br />
Mr. Harvath announced that the construction progress <strong>of</strong> <strong>MST</strong>’s JAZZ BRT line<br />
has been running behind schedule. It is hoped that the construction on Fremont Street<br />
will be completed by the Jazz Festival opening <strong>of</strong> September 21. At this time, the JAZZ<br />
buses will be introduced for festival transportation. The buses are available for viewing<br />
after the meeting. It is uncertain whether there will be small scale event at Fremont and<br />
Casa Verde to inaugurate the buses on September 21 st , but there will be an <strong>of</strong>ficial<br />
ribbon-cutting event once the entire project is completed.<br />
Director Armenta stated that Trombone Shorty wanted to ride the bus at the<br />
event.<br />
Director Edwards asked if Jazz music could be played on the buses. Mr. Harvath<br />
stated that securing copyrights to play music on buses is cost prohibitive.<br />
Mr. Fink called a Point <strong>of</strong> Order. Public Comment was not called after Agenda<br />
Item #2. Chair Orozco re-opened public comment.<br />
10
13. COMMENTS BY BOARD MEMBERS<br />
13-1 Reports on meetings attended by <strong>Board</strong> Members at <strong>MST</strong><br />
expense (AB1234).<br />
13-2 <strong>Board</strong> Member Comments.<br />
13-3 <strong>Board</strong> Member Announcements.<br />
13-4 <strong>Board</strong> Member Referrals for future agendas.<br />
No comments were made.<br />
14. ATTACHMENTS<br />
14-1 Disbursement Journal for June and July <strong>2012</strong>.<br />
15. ADJOURN<br />
There being no further business, Chair Orozco adjourned the meeting at 11:37 a.m.<br />
11
Blank Page<br />
12
To: <strong>Board</strong> <strong>of</strong> <strong>Directors</strong><br />
13<br />
Agenda # 2-5<br />
<strong>October</strong> 8, <strong>2012</strong> <strong>Meeting</strong><br />
From: Kathy Matthews, General Accounting & Budget Manager<br />
Subject: Financial Reports – August <strong>2012</strong><br />
RECOMMENDATION:<br />
1. Accept report <strong>of</strong> August <strong>2012</strong> cash flow presented in Attachment #1<br />
2. Approve August <strong>2012</strong> disbursements listed in Attachment #2<br />
3. Accept report <strong>of</strong> August <strong>2012</strong> treasury transactions listed in Attachment #3<br />
FISCAL IMPACT:<br />
The cash flow for August is summarized below and is detailed in Attachment #1.<br />
POLICY IMPLICATIONS:<br />
Beginning balance August 1, <strong>2012</strong> $ 4,658,116.57<br />
Revenues 5,160,238.18<br />
Disbursements <br />
Ending balance August 31, <strong>2012</strong> $ 5,980,038.28<br />
Disbursements are approved by your <strong>Board</strong> each month and are shown in<br />
Attachment #2. Detail <strong>of</strong> the disbursements is attached at Agenda # 12-1. Treasury<br />
transactions are reported to your <strong>Board</strong> each month, and are shown in Attachment #3.
Blank Page<br />
14
19<br />
Agenda # 2-6<br />
<strong>October</strong> 8, <strong>2012</strong> <strong>Meeting</strong><br />
APPRECIATION FOR SERVICES RENDERED<br />
BY Denika dallimore BOARDMAN<br />
WHEREAS, Denika Dallimore <strong>Board</strong>man has worked since 2001 as Systems Change<br />
Coordinator for the Central Coast Center for Independent Living, focusing on increasing<br />
availability <strong>of</strong> accessible housing units, promoting public transportation funding, and ensuring<br />
equal access to public facilities as well as building relationships amongst state and local elected<br />
<strong>of</strong>ficials, stakeholders and leaders, community organizing, and public outreach training; and<br />
WHEREAS, Denika Dallimore <strong>Board</strong>man has been a tireless, forceful and effective<br />
advocate for expanding mobility and transportation options for persons with disabilities in<br />
Monterey County; and;<br />
WHEREAS, Denika Dallimore <strong>Board</strong>man has served on <strong>MST</strong>’s Mobility Advisory<br />
Committee since 2011 and, before that, on the Transportation Agency for Monterey County’s<br />
Social Services Transportation Advisory Council since 2001; and<br />
WHEREAS, Denika Dallimore <strong>Board</strong>man has developed broad-based community<br />
support and awareness <strong>of</strong> disability advocacy issues through her monthly column for the Salinas<br />
Californian newspaper; and<br />
THEREFORE BE IT RESOLVED that the <strong>Board</strong> <strong>of</strong> <strong>Directors</strong> gives Denika<br />
Dallimore <strong>Board</strong>man its sincerest thanks and best wishes as she moves to Spokane, Washington,<br />
a community that will undoubtedly benefit from her years <strong>of</strong> experience, boundless energy and<br />
demonstrated ability to effect meaningful and positive change for persons with disabilities.<br />
THE BOARD OF DIRECTORS OF MONTEREY-SALINAS TRANSIT<br />
PASSED AND ADOPTED RESOLUTION 2013-09 this 8 th day <strong>of</strong> <strong>October</strong>, <strong>2012</strong>.<br />
_______________________ _______________________<br />
Maria Orozco Carl G. Sedoryk<br />
Chairman Secretary
Blank Page<br />
20
To: <strong>Board</strong> <strong>of</strong> <strong>Directors</strong><br />
21<br />
Agenda # 2-7<br />
September 10, <strong>2012</strong> <strong>Meeting</strong><br />
From: Michael Hernandez, Assistant General Manager/COO<br />
Subject: Purchase Seven Medium Size Buses for the <strong>MST</strong> RIDES Program<br />
RECOMMENDATIONS:<br />
Authorize the purchase <strong>of</strong> seven (7) medium sized (mini) buses from A-Z Bus<br />
Sales for the <strong>MST</strong> RIDES program.<br />
FISCAL IMPACT:<br />
$56,072. These vehicles cost $61,897 each and are funded at 88.53%, or<br />
$377,208, through the Federal Transit Administration’s (FTA) Section 5310 program<br />
administered by Caltrans.<br />
Of the total cost <strong>of</strong> $433,280 <strong>MST</strong> is responsible for only 14.47%, or $48,871, for<br />
the vehicle purchase and 1.69%, or $7,201, for the California Department <strong>of</strong> General<br />
Services procurement fee. <strong>MST</strong>’s total portion <strong>of</strong> $56,072 is available in the board<br />
approved Capital Budget.<br />
POLICY IMPLICATIONS:<br />
Your <strong>Board</strong> approves all purchases that exceed $25,000.<br />
DISCUSSION:<br />
The FTA Section 5310 program was established to meet the transportation<br />
needs <strong>of</strong> the elderly and persons with disabilities in areas where public mass<br />
transportation services are otherwise unavailable, insufficient, or inappropriate for the<br />
passenger. This program funds accessible vans and buses for eligible applicants<br />
through a competitive process based on a scoring system.<br />
<strong>MST</strong>’s RIDES program provides service to the elderly and individuals with<br />
disabilities who cannot ride fixed route service. The RIDES program serves more than<br />
110,000 passengers annually and is operated by MV Transportation using thirty-two<br />
<strong>MST</strong> vehicles.<br />
The medium sized buses used in the RIDES program have a life expectancy <strong>of</strong><br />
at least 5 years or 150,000 miles. Of the 32 vehicles, 22 buses, or 69%, <strong>of</strong> the fleet
exceed the 150,000 mile life expectancy. This group <strong>of</strong> 22 obsolete buses currently has<br />
average <strong>of</strong> more than 240,000 miles, with one vehicle exceeding 395,000 miles.<br />
In this grant cycle <strong>MST</strong> was awarded funding for a total <strong>of</strong> 11 vehicles for the<br />
RIDES program. Four vehicles were funded at 100% and were ordered after <strong>Board</strong><br />
approval in July, <strong>2012</strong>. The remaining seven vehicles are funded at 88.53%, which is<br />
the typical Caltrans funding share.<br />
A-Z Bus Sales was selected as the vehicle vendor for the Caltrans 5310 program<br />
through a competitive bidding process administered by the California Department <strong>of</strong><br />
General Services and Caltrans.<br />
Approval <strong>of</strong> this item authorizes staff to purchase seven medium sized buses for<br />
the <strong>MST</strong> RIDES program.<br />
22
Human Resources Committee<br />
September 10, <strong>2012</strong><br />
Minutes<br />
Present: <strong>Directors</strong>: Clark (Chair), Cohen, Stephens<br />
Absent: Director Beach<br />
23<br />
Agenda # 5-1<br />
<strong>October</strong> 8, <strong>2012</strong> <strong>Meeting</strong><br />
Staff: Carl Sedoryk, GM/CEO; Dave Laredo, General Counsel; Kelly Halcon,<br />
Director <strong>of</strong> Human Resources/Risk Management; Deanna Smith, Clerk to<br />
the <strong>Board</strong>; Hunter Harvath, Asst. General Manager <strong>of</strong> Finance &<br />
Administration<br />
1. Call to order.<br />
Director Clark called the meeting to order at 9:04 a.m. and Roll Call was taken.<br />
2. Public Comments – None.<br />
3. Recommendation to Adopt updated Drug and Alcohol Policy.<br />
Kelly Halcon informed the HR Committee that the federal government has added<br />
to the tested drug list and required language be added to detail rehabilitation<br />
opportunities <strong>of</strong>fered. Additionally, all references to “agency” within the policy document<br />
will be changed to “district.” She is requesting the Committee’s recommendation for<br />
approval by the <strong>MST</strong> <strong>Board</strong>.<br />
Director Stephens asked if <strong>MST</strong> is having issues with drug and alcohol related<br />
abuse among <strong>MST</strong> employees. Ms. Halcon stated that an <strong>MST</strong> employee has not<br />
tested positive since 2005.<br />
Director Stephens made a motion to recommend for approval all changes<br />
to the <strong>MST</strong> Drug and Alcohol Policy and was seconded by Director Cohen. The<br />
motion carried unanimously.<br />
4. Update <strong>of</strong> the status <strong>of</strong> Special Counsel Legal Services RFP.<br />
Ms. Halcon stated that <strong>MST</strong> is developing an RFP to establish a pool <strong>of</strong> qualified<br />
attorneys to provide <strong>MST</strong> with specialized legal services such as environmental law,
liability, workers compensation, etc. All respondents will be reviewed by <strong>MST</strong> Legal<br />
Counsel, Dave Laredo. The final list will be presented to the <strong>Board</strong> for approval at a<br />
future meeting. There is no problem with attorneys currently providing services to <strong>MST</strong>,<br />
but having a list <strong>of</strong> attorneys pre-approved by the <strong>Board</strong> provides <strong>MST</strong> with more<br />
flexibility to meet various legal needs promptly.<br />
The Committee moved to Closed Session at 9:14 a.m.<br />
5. Closed Session<br />
5-1. Conference with Labor Negotiators – Monterey-Salinas Transit Employee<br />
Association (<strong>MST</strong>EA) and <strong>MST</strong>, (D. Laredo, K. Halcon) (§54957.6).<br />
(No Enclosure)<br />
5-2. Conference with Legal Counsel-Litigation- William Rose (§ 54956.9)<br />
(K. Halcon) (Enclosure)<br />
5-3. Conference with Legal Counsel-Litigation- Meri Bautch (§ 54956.9)<br />
(K. Halcon) (Enclosure)<br />
5-4. General Manager Performance Evaluation – (K. Halcon) (§54957 (b))<br />
(No enclosure)<br />
6. Return to Open Session<br />
No reportable action taken.<br />
7. Adjourn<br />
There being no further business, Chair Clark adjourned the meeting at 9:43 a.m.<br />
24
1. CALL TO ORDER<br />
CTSA Advisory Committee<br />
<strong>Regular</strong> <strong>Meeting</strong> Minutes<br />
Wednesday, July 25, <strong>2012</strong><br />
31<br />
Agenda # 5-3<br />
<strong>October</strong> 8, <strong>2012</strong> <strong>Meeting</strong><br />
In the absence <strong>of</strong> the Committee Chair and Vice-Chair, the committee<br />
designated member Melissa McKenzie to call the meeting to order at<br />
1:07 p.m. in the conference room <strong>of</strong> the Monterey Mobility<br />
Management Center.<br />
Present: Andy Cook TAMC Transportation Planner<br />
Maureen McEachen VNA<br />
Genie Jimenez Alliance on Aging (Alternate)<br />
Melissa McKenzie Carmel Foundation<br />
Genie Jimenez Alliance on Aging<br />
Pat Jones Community Action Partnership<br />
Rena Weaver Blind & Visually Impaired Center<br />
Kathleen Murray-Phillips DSES-AAA<br />
Monique King Interim, Inc.<br />
Absent: Brandy Abend Salinas Valley Dialysis<br />
Ronn Rygg United Way Monterey County<br />
Staff: Tom Hicks CTSA Manager<br />
Cristy Sugabo Paratransit Eligibility Specialist<br />
Lance Atencio MV Transportation<br />
Guest: Nancy Budd ITN Monterey County<br />
Jim Wright Interim, Inc.<br />
2. CONSENT AGENDA<br />
2.1 Minutes <strong>of</strong> the regular meeting <strong>of</strong> July 25, <strong>2012</strong>.<br />
Member Rena Weaver Wyant made a motion to approve the<br />
minutes, and was seconded by member Maureen McEachen.<br />
The motion carried unanimously.
3. PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA<br />
None.<br />
4. UNFINISHED BUSINESS<br />
4.1 Tom Hicks, CTSA Manager, informed the committee that four <strong>of</strong><br />
the MAC members resigned from the committee due to work and<br />
scheduling conflicts: Denika <strong>Board</strong>man, George Redmon, Marilyn<br />
Lynch, and Carol Lieberman. Mr. Redmon requested that he be<br />
allowed to continue as a member and chair <strong>of</strong> the ADAPTR<br />
subcommittee. Mr. Hicks noted that the MAC could approve his<br />
continued participation with the ADAPT-R but that it is customary for<br />
the committee to choose its own Chairperson.<br />
Member Maureen McEachen made a motion to acknowledge the<br />
resignations and to allow Mr. Redmon to continue as a member<br />
<strong>of</strong> the ADAPT-R subcommittee and be allowed to serve as its<br />
Chair. Member Rena Wyant Weaver seconded the motion and it<br />
carried unanimously.<br />
5. NEW BUSINESS<br />
5.1 Member Maureen McEachen made a motion to table the<br />
Organizational <strong>Meeting</strong> Report until further review prior to<br />
discussion, and it was seconded by member Monique King. The<br />
motion carried unanimously.<br />
5.2 Member Kathleen Murray-Phillips made a presentation on the<br />
recent Monterey County AAA Needs Assessment Survey. She stated<br />
that senior transportation was the second highest need Countywide<br />
and the top need identified for both South and West County.<br />
5.3 Cristy Sugabo, Senior Mobility Specialist, presented the <strong>MST</strong><br />
RIDES Operational Policy revisions detailing new wheelchair<br />
specifications, lift securement use, and Segway guidelines. Ms. Sugabo<br />
asked the MAC to endorse the policy modification.<br />
Member Kathleen Murray-Phillips made a motion to approve<br />
the policy as presented, and it was seconded by member Rena<br />
Wyant Weaver. The motion carried unanimously.<br />
32
6. COMMENTS BY COMMITTEE MEMBERS<br />
6.1 Member Rena Wyant, ADAPTR liaison, requested that <strong>MST</strong> staff<br />
notify in advance, the MAC and the ADAPT-R subcommittee, <strong>of</strong> any<br />
plans to change either or both <strong>MST</strong> fixed-route or RIDES fares.<br />
7. ANNOUNCEMENT<br />
7.1 Mr. Hicks informed the committee that <strong>MST</strong> partnered with<br />
agencies in Santa Clara, Marin, and Sonoma Counties in submitting a<br />
grant proposal for a Veterans Transportation and Community Living<br />
Initiative grant. The grant was one <strong>of</strong> only two in California to be<br />
funded.<br />
7.2 Mr. Hicks informed the committee that the <strong>MST</strong> <strong>Board</strong> <strong>of</strong><br />
<strong>Directors</strong> directed Staff to publish a Requested for Proposals for a<br />
contractor to provide fixed-route, trolley and <strong>MST</strong> RIDES services.<br />
<strong>MST</strong> will be forming a screening committee to review applications.<br />
Robert Weber, <strong>MST</strong> Director <strong>of</strong> Transportation, requested a MAC<br />
volunteer to represent the MAC on the RFP screening committee.<br />
Member Kathleen Murray-Phillips volunteered and member Maureen<br />
McEachen volunteered as an alternate.<br />
7.3 Guest Nancy Budd from the Independent Transportation<br />
Network, a volunteer driver program for seniors, briefly described her<br />
program for Monterey County residents.<br />
8. ADJOURN<br />
There being no further business, acting Chairperson Melissa McKenzie<br />
adjourned the meeting at 2:00p.m.<br />
33
Blank Page<br />
34
To: <strong>Board</strong> <strong>of</strong> <strong>Directors</strong><br />
35<br />
Agenda # 8-1<br />
<strong>October</strong> 8, <strong>2012</strong> <strong>Meeting</strong><br />
From: Mark Eccles, Director <strong>of</strong> Information Technology<br />
Subject: Bus Rapid Transit Electronic Signs<br />
RECOMMENDATIONS:<br />
Authorize payment to Trapeze S<strong>of</strong>tware Group for 21 electronic signs for <strong>MST</strong>’s<br />
Bus Rapid Transit (BRT) project:<br />
FISCAL IMPACT:<br />
$265,991. <strong>MST</strong>’s BRT project is fully funded through the Federal Transit<br />
Administration’s (FTA) Section 5309 Capital Investment Grants Program and the State<br />
<strong>of</strong> California’s Proposition 1B. The Capital Investment Grant covers $212,793, or 80%,<br />
<strong>of</strong> the cost <strong>of</strong> the signs with the remaining 20%, or $53,198, funded through Proposition<br />
1B.<br />
POLICY IMPLICATIONS:<br />
Your <strong>Board</strong> approves all purchases that exceed $25,000.<br />
DISCUSSION:<br />
<strong>MST</strong> was awarded a grant for the BRT project through the Federal Transit<br />
Administration’s Section 5309 Capital Investment Grants category called “Very Small<br />
Starts.” BRT service include features such as: special transit stations, electronic<br />
signage, “branded” service, low floor/level boarding, frequent 10 minute peak service,<br />
and intersections with signal priority. <strong>MST</strong>’s BRT project budget is approximately $4.8<br />
million, and staff has been working on the project in various stages for approximately<br />
two years.<br />
<strong>MST</strong>’s Bus Rapid Transit “Jazz” service links Sand City, Seaside and Monterey<br />
to Cannery Row. Service is provided using uniquely branded low-floor buses, at 27<br />
designated bus stops with 19 distinctive shelters. Major construction is currently<br />
ongoing at bus stops in Sand City, along Fremont Blvd., Cannery Row and Lighthouse<br />
Avenue.<br />
Major project elements have included original design/engineering costs, the<br />
design and purchase <strong>of</strong> shelters, kiosks and bus stop furniture, and the current
construction at the Jazz bus stops. The unique Jazz bus stop shelters will be equipped<br />
with “real-time” electronic schedule information signs manufactured by Trapeze<br />
S<strong>of</strong>tware Group.<br />
Background details are follows: In June <strong>of</strong> 2011 Trapeze originally provided a<br />
cost estimate for the “sole source” purchase <strong>of</strong> electronic signs in the amount <strong>of</strong><br />
$314,000. In February, <strong>2012</strong>, Trapeze revised their price and quoted $383,344. Staff<br />
subsequently contacted a number <strong>of</strong> electronic sign builders to determine if they would<br />
be able to quote on electronic signs compatible with <strong>MST</strong>’s TransitMaster<br />
communications platform. An RFP was issued in February, <strong>2012</strong>, and no additional<br />
vendors provided proposals for this project due to compatibility concerns with <strong>MST</strong>’s<br />
communications platform. In their April, <strong>2012</strong>, response to the RFP Trapeze revised<br />
their previous proposal and quoted $265,991, a reduction <strong>of</strong> $117,353 from their<br />
February quote, or 30.6% lower.<br />
All FTA and other <strong>MST</strong> procurement guidelines were observed, however, a key<br />
internal process was and formal <strong>Board</strong> purchasing authorization was not requested<br />
earlier despite this project being fully funded in the <strong>Board</strong> approved capital budget.<br />
Given the extremely tight timetable for the BRT project and delays finalizing the<br />
electronic sign procurement, staff inadvertently overlooked sending a memo to your<br />
<strong>Board</strong> for approval earlier in the process. <strong>MST</strong>’s internal auditing process did, however,<br />
discover the missing authorization prior to the completion <strong>of</strong> the transaction with the<br />
vendor. To avoid similar occurrences staff has identified several internal processes that<br />
need revamping specifically linked to <strong>MST</strong>’s accounting s<strong>of</strong>tware and the processing<br />
and approval <strong>of</strong> purchase orders which are currently being implemented.<br />
Electronic signage is a fundamental element <strong>of</strong> a BRT system and part <strong>of</strong> the<br />
requirement for this federally funded project. Staff has concluded that there are no<br />
other vendors capable <strong>of</strong> providing an electronic sign interface to the TransitMaster<br />
communications system for these signs. With your authorization to issue payment to<br />
the Trapeze S<strong>of</strong>tware Group in the amount $265,991 staff will have fully complied with<br />
all federal, state and <strong>MST</strong> procurement policies for this item.<br />
36
To: <strong>Board</strong> <strong>of</strong> <strong>Directors</strong><br />
From: M. Eccles, Director <strong>of</strong> Information Technology<br />
37<br />
Agenda # 9-1<br />
<strong>October</strong> 8th, <strong>2012</strong> <strong>Meeting</strong><br />
Subject: South County solar-powered OnStreet real-time arrival information signs<br />
RECOMMENDATION:<br />
Authorize $140,000 for the purchase <strong>of</strong> 9 solar-powered Transit Master (TM)<br />
OnStreet signs from Trapeze Group to display real-time bus arrival information.<br />
FISCAL IMPACT:<br />
$140,000 for the purchase <strong>of</strong> 9 solar-powered signs. 80% <strong>of</strong> the funding is<br />
available from a 5311(F) FTA Grant. The remaining 20% is funded from California<br />
Proposition 1B Transportation Bonds approved in the <strong>MST</strong> Capital Budget for FY 2013.<br />
POLICY IMPLICATIONS:<br />
Your <strong>Board</strong> approves contracts and expenditures over $25,000.<br />
DISCUSSION:<br />
<strong>MST</strong> installed a Global Positioning System/ Automatic Vehicle Location<br />
(GPS/AVL) system in September, 2001. This provided <strong>MST</strong> with data and radio<br />
coverage to track and communicate with the bus fleet from Gilroy to King City as well as<br />
most <strong>of</strong> the Monterey Peninsula up to Santa Cruz. The County <strong>of</strong> Monterey has housed<br />
the necessary data and radio equipment at their Mount Toro and Huckleberry Hill<br />
locations since then.<br />
In December, 2009, <strong>MST</strong> began operating service from Paso Robles to Fort<br />
Hunter Liggett in a partnership with the US Army, and in January, 2010, <strong>MST</strong> started<br />
servicing Salinas to Fort Hunter Liggett. This service was funded in part by a 5311(F)<br />
FTA Grant to provide bus service to Rural Communities.<br />
Using these funds, <strong>MST</strong> purchased buses and now needs to extend the radio<br />
and data network system as the initial radio/data coverage reaches only to King City. As<br />
part <strong>of</strong> this additional coverage, TM OnStreet signs are required to provide passengers<br />
with real-time bus arrival information. Due to the rural nature <strong>of</strong> this area, solar-powered<br />
signs need to be installed in the bus shelters as there is no other electrical source<br />
available.
This will be a sole source purchase as the current vendor is the supplier <strong>of</strong> all <strong>of</strong><br />
the real-time OnStreet signs due to the compatibility with the current <strong>MST</strong> GPS/AVL<br />
system. The vendor needs a lead time <strong>of</strong> 16 weeks to ensure that the <strong>MST</strong> delivery<br />
dates can be met.<br />
In addition, <strong>MST</strong> is partnering with the County <strong>of</strong> Monterey to locate the<br />
additional data and radio equipment at the Calandra/William Hill County site using a<br />
secured microwave link to increase the GPS/AVL coverage by which means the TM<br />
Onstreet signs will receive the Real-time arrival information. Staff anticipates returning<br />
to your <strong>Board</strong> in November for authorization to procure the additional data and radio<br />
equipment required.<br />
Approval <strong>of</strong> this item will authorize the purchase and installation <strong>of</strong> 9 TM<br />
OnStreet real-time signs from Trapeze Group, not to exceed $140,000.<br />
38
To: <strong>Board</strong> <strong>of</strong> <strong>Directors</strong><br />
From: C. Sedoryk, General Manager/CEO<br />
Subject: Monthly Report – August, <strong>2012</strong><br />
39<br />
Agenda # 10-1<br />
<strong>October</strong> 8, <strong>2012</strong> <strong>Meeting</strong><br />
Attached are the most recent monthly statistics and the reports from the<br />
Administration and Operations/Maintenance Departments.<br />
On August 6, I provided a presentation to the Association <strong>of</strong> Defense<br />
Communities conference held in Monterey. On August 16 – 17, I attended the American<br />
Public Transportation Association Small Operations Committee planning conference in<br />
Chicago, IL to discuss strategy related to the implementation <strong>of</strong> MAP-21 transportation<br />
authorization and development <strong>of</strong> principles for the next transportation authorization bill.<br />
Attachment #1 – Operations Department Report August, <strong>2012</strong><br />
Attachment #2 – Facilities & Maintenance Department Report August, <strong>2012</strong><br />
Attachment #3 – Administration Department Report August, <strong>2012</strong><br />
Attachment#4 – Washington, DC, Itinerary<br />
PREPARED BY: ____________________________
Blank Page<br />
40
To: M. Hernandez, Assistant General Manager / C.O.O.<br />
From: R. Weber, Director <strong>of</strong> Transportation Services<br />
Cc: <strong>MST</strong> <strong>Board</strong> <strong>of</strong> <strong>Directors</strong><br />
41<br />
ATTACHMENT 1<br />
September 27, <strong>2012</strong><br />
Subject: Transportation Department Monthly Report � August <strong>2012</strong><br />
FIXED ROUTE BUS OPERATIONS:<br />
System Wide Service: (Fixed Route & DART Services):<br />
Preliminary boarding statistics indicate that ridership decreased by 8.23% in August <strong>2012</strong>,<br />
(412,721), as compared to August 2011, (449,737). Fiscal year-to-date, this represents an<br />
8.48% decrease in passenger boardings for the same period last year.<br />
Productivity increased from 17.9 passengers per hour (August 2011), to 19.0 PPH in August <strong>of</strong><br />
this year.<br />
Trolley Services:<br />
<strong>MST</strong> Monterey Trolley: carried 43,447 passengers in August, which represents a 0.69%<br />
decrease from August <strong>of</strong> 2011 (43,747).<br />
<strong>MST</strong> Pacific Grove Trolley: carried 7,993 passengers in August, which represents a 22.39%<br />
increase from August <strong>of</strong> 2011 (6,531)<br />
<strong>MST</strong> CSUMB “OTTER” Trolley: carried 460 passengers in August, which represents a 25.00%<br />
increase from August <strong>of</strong> 2011 (368).<br />
Supplemental / Special Services:<br />
August 18-19: <strong>MST</strong> provided services on Lines 37, 38, & 39 to the Laguna Seca Raceway for<br />
the Rolex Motorsport Reunion - 507 passengers were carried over this two day event, which<br />
represents a 5.19% increase over last year’s event (482).<br />
August 25 - 26: <strong>MST</strong> provided Trolley shuttle services for the annual Sand City West End<br />
Celebration – carrying 216 passengers during this two day event, which represents a 6.90%<br />
decrease from last year’s event (232).<br />
August 25: <strong>MST</strong> provided supplemental services on the Lines 9 & 10 for the Gentleman <strong>of</strong> the<br />
Road Concert held at the Monterey County Fair Grounds transporting 3,420 during this one-time<br />
- one day event.
System Wide Statistics:<br />
� Ridership: 412,721<br />
� Vehicle Revenue Hours: 21,691<br />
� Vehicle Revenue Miles: 346,018<br />
� System Productivity: 19.0 Passengers Per Vehicle Revenue Hour<br />
� Scheduled One-Way Trips: 33,092<br />
Time Point Adherence: Of 118,703 total time-point crossings sampled for the month <strong>of</strong> August,<br />
the TransitMaster� system recorded 23,061 delayed arrivals to <strong>MST</strong>’s published time-points<br />
system-wide. This denotes that 80.57% <strong>of</strong> all scheduled arrivals at published time-points were<br />
on time. (See <strong>MST</strong> Fixed-Route Bus ~~ On Time Compliance Chart FY 2013.)<br />
Service arriving later than 5 minutes beyond the published time point is considered late. The ontime<br />
compliance chart, (attached), reflects system wide “on-time performance” as a percentage<br />
to the total number <strong>of</strong> reported time-point crossings.<br />
Trips With 10 or More Standees: There were sixty four (64) reported trips with 10 or more<br />
standees for the month <strong>of</strong> August. (See Operations Summary report for further information)<br />
Cancelled Trips: As listed below, there were a total <strong>of</strong> seventeen (17) cancelled trips for the<br />
month <strong>of</strong> August for both directly operated and contracted services.<br />
Reason <strong>MST</strong> MV Transportation % Of All Missed<br />
Mechanical Failure 6 35.29%<br />
Staffing Shortage 4 23.53%<br />
Traffic 7 41.18%<br />
Totals 17 100.00%<br />
Documented Occurrences: <strong>MST</strong> Coach Operators are required to complete an occurrence<br />
report for any unusual incident that occurs during their work day. The information provided<br />
within these reports is used to identify trends, which <strong>of</strong>ten drive changes in policy or standard<br />
operating procedures. The following is a comparative summary <strong>of</strong> reported incidents for the<br />
month(s) <strong>of</strong> August 2011 and <strong>2012</strong>:<br />
August- August-<br />
Occurrence Type 11 12<br />
Collision: <strong>MST</strong> Involved 6 5<br />
Medical Emergency 1 2<br />
Object Hits Coach 0 1<br />
Passenger Conflict 7 4<br />
Passenger Fall 6 2<br />
Passenger Injury 0 0<br />
Employee Injury 0 0<br />
Other 1 1<br />
Near Miss 1 0<br />
Unreported Damage 2 1<br />
Fuel / Fluid Spill 3 3<br />
Total Occurrences 27 19<br />
42
CONTRACTED SERVICES:<br />
<strong>MST</strong> RIDES ADA / ST Paratransit Program:<br />
Preliminary boarding statistics for the <strong>MST</strong> RIDES program reflect that for the month <strong>of</strong> August<br />
there were 9,848 passenger boardings. This represents a 2.18% increase in passenger<br />
boardings from August <strong>of</strong> 2011, (9,638). Fiscal year-to-date, this represents a 4.63% increase in<br />
passenger boardings for the same period last year.<br />
Other:<br />
� For the month <strong>of</strong> August, 83.13 % <strong>of</strong> all scheduled trips for the <strong>MST</strong> RIDES Program<br />
arrived on time, decreasing slightly from 84.92 % in August <strong>of</strong> 2011. (See <strong>MST</strong> RIDES<br />
~~ On Time Compliance Chart FY 2013.)<br />
� Productivity for August <strong>of</strong> this year was at 1.90 passengers per hour, decreasing slightly<br />
from 1.96 in August <strong>of</strong> 2011.<br />
August 31: MVTI was involved in a non injury preventable collision in RIDES vehicle # 5307<br />
resulting in $1,135 in damage to the coach.<br />
COMMUNICATIONS CENTER:<br />
In August, the Communications Center summoned public safety agencies on four (4) separate<br />
occasions to <strong>MST</strong>’s transit vehicles and facilities:<br />
Agency Type Incident Type Number Of Responses<br />
Police Passenger Incident / Other 2<br />
Emergency Medical Services Medical Emergency 2<br />
ATTACHMENTS:<br />
<strong>MST</strong> Fixed-Route Bus ~~ On Time Compliance FY 2013.<br />
<strong>MST</strong> Fixed-Route Bus ~~ <strong>Board</strong>ing Statistics FY 2013.<br />
<strong>MST</strong> Trolley Service ~~ <strong>Board</strong>ing Statistics FY 2013<br />
<strong>MST</strong> RIDES ~~ On Time Compliance FY 2013<br />
<strong>MST</strong> RIDES ~~ <strong>Board</strong>ing Statistics FY 2013<br />
43<br />
Robert Weber
Blank Page<br />
44
Blank Page<br />
54
To: Carl G. Sedoryk, General Manager/CEO<br />
63<br />
September 24, <strong>2012</strong><br />
From: Michael Hernandez, Assistant General Manger/COO<br />
Subject: Monthly Maintenance Report for August <strong>2012</strong><br />
ATTACHMENT 2<br />
This monthly report summarizes information about fuel prices and the activities <strong>of</strong><br />
the Maintenance/Facilities Departments during the month <strong>of</strong> August. Detailed statistical<br />
information is also attached.<br />
Fuel Prices:<br />
Fleet Status:<br />
August August July August %<br />
Low High Average Average Change<br />
Diesel: $3.30 $3.93 $3.15 $3.64 15.6%<br />
Gasoline: $3.60 $3.91 $3.42 $3.78 10.5%<br />
Road Call Rate Goal:<br />
Miles<br />
Between<br />
7,000 Miles<br />
Road Calls: Operating Cost Per Mile:<br />
August: 10,171 August: $1.28<br />
FY2013 - Year to Date: 16,400 FY2013 - Year To Date: $1.15<br />
Comments:<br />
In August there were a total <strong>of</strong> 32 road calls, 29 were maintenance related. The<br />
highest road call category was for electrical and engine issues. The fleet continued to<br />
be prepared for JAZZ service with the addition <strong>of</strong> a distinctive “wrap” and new paint<br />
modifications. These vehicle preparations will extend into September.
BRT bus stop construction started along the Jazz route. On August 6 th<br />
construction started at Sand City Station. Lighting was also recently installed at the<br />
temporary bus stop in Sand City. A leak in the primary heating/ventilation and air<br />
conditioning unit was discovered at TDA, this unit will need to be replaced. Installation<br />
<strong>of</strong> security gate started in the Wright Division. The final portions <strong>of</strong> this security project<br />
include electronic card/sensor access for the fleet and additional security cameras.<br />
64<br />
Michael Hernandez
Date: <strong>October</strong>, <strong>2012</strong><br />
To: C. Sedoryk, General Manager/CEO<br />
75<br />
ATTACHMENT 3<br />
From: Hunter Harvath, Assistant General Manager Finance & Administration; Mark<br />
Eccles, Director Information Technology; Kathy Williams, General Accounting<br />
Manager; Kelly Halcon, Director <strong>of</strong> Human Resources/Risk Management; Tom<br />
Hicks, CTSA Manager; Sonia Bannister, Office Administrator; Zoe Shoats,<br />
Marketing Analyst<br />
Subject: Administration Department Monthly Report August, <strong>2012</strong><br />
The following significant events occurred in Administration work groups for the<br />
month <strong>of</strong> August <strong>2012</strong>:<br />
Human Resources<br />
A total employment level for August <strong>2012</strong> is summarized as follows:<br />
Positions Budget FY13 Actual Difference<br />
Coach Operators / Trainees 138 127 -11<br />
C/O on Long Term Leave * 2* 0* -2<br />
Coach Operators Limited Duty 2 1 -1<br />
Operations Staff 25 26 1<br />
Maintenance & Facilities 42 43 1<br />
Administration (Interns 2 PT) 22 23.5 1.5<br />
Total 232 223.5 -8.5<br />
*Total budget numbers to not include the C/O on Long Term Leave as those<br />
numbers are already reflected in the Coach Operators/Trainees number.<br />
August Worker’s Compensation Costs<br />
Indemnity (paid to employees) $16,383.98<br />
Other (includes Legal) $6,660.18<br />
Medical includes Case Mgmt,UR, Rx & PT $38,909.16<br />
TPA Administration Fee $4,000.00<br />
Excess Insurance $5,550.08<br />
Total Expenses $71,503.40<br />
Reserves $1,428,842.67<br />
Excess Reserved ($379,136.35)<br />
# Ending Open Claims 48
Training<br />
Description Attendees<br />
Annual VTT Training 24<br />
Risk Management Update<br />
August <strong>2012</strong> August 2011<br />
Preventable Preventable<br />
Description Yes No Yes No<br />
Vehicle hits Bus 0 1 0 3<br />
Bus hits object 0 0 2 0<br />
TOTAL 0 1 2 3<br />
During the month <strong>of</strong> August <strong>2012</strong> there were zero preventable collisions. This is the<br />
second month <strong>of</strong> zero preventable incidents.<br />
Number <strong>of</strong> Accidents<br />
13<br />
12<br />
11<br />
10<br />
9<br />
8<br />
7<br />
6<br />
5<br />
4<br />
3<br />
2<br />
1<br />
0<br />
Accident Statistics<br />
76<br />
non-preventable<br />
preventable
400,000<br />
350,000<br />
300,000<br />
250,000<br />
200,000<br />
150,000<br />
100,000<br />
50,000<br />
0<br />
There were $4,700.31 in claim recoveries during this period and no claims paid.<br />
Accounting Update<br />
General Accounting<br />
During the month <strong>of</strong> August, staff spent significant time in preparing for our final<br />
audit. Accounts payable and payroll continue to meet their weekly deadlines. Staff has<br />
numerous filing deadlines approaching and preparation is under way for timely filing.<br />
Grants/Compliance<br />
During the month <strong>of</strong> August, staff participated in an FTA webinar on MAP-21, as<br />
well as a teleconference with National Transit Database (NTD) staff. Staff also worked<br />
on requests for reimbursements from Caltrans and FTA on existing grants.<br />
Purchasing/Inventory<br />
Monthly Miles Between Preventable Collisions (MBPC)<br />
with 12 Month Rolling Average<br />
During the month <strong>of</strong> August, projects were under way to reduce inventory,<br />
manage parts availability and reduce item unit cost. <strong>MST</strong> transitioned to a new nuts,<br />
bolts and electrical terminal supplier. This change is leading to a more organized and<br />
77<br />
Miles<br />
Between<br />
Prev.<br />
Collisions<br />
MBPC: 12<br />
Month<br />
Average<br />
Standard = Not<br />
more than 1<br />
preventable<br />
collision per<br />
100k miles
efficient nuts and bolts area along with a $10K annual savings. Staff continues to<br />
evaluate and organize the parts room for organized and cleanliness. Obsolete parts are<br />
being identified and disposed <strong>of</strong>.<br />
Customer Service Update<br />
Service Report Type Aug ‘12 %<br />
Employee Compliment 3 4.92%<br />
Service Compliment 0 0.00%<br />
78<br />
Valid<br />
Aug ‘11 %<br />
5 7.46%<br />
0 0.00%<br />
Improper Employee Conduct 9 14.75% 1 20 29.85%<br />
Improper Driving 13 21.31% 4 14 20.90%<br />
Request To Add Service 1 1.63%<br />
7 10.45%<br />
Late Arrival 1 1.63%<br />
4 5.97%<br />
No Show 6 9.83% 1 3 4.48%<br />
Fare / Transfer Dispute 0 0.00%<br />
3 4.48%<br />
Passed By 2 3.27% 1 2 2.99%<br />
Inaccurate Public Information 3 4.91% 2 2 2.99%<br />
Passenger Conduct 1 1.63%<br />
2 2.99%<br />
Passenger Injury 0 0.00%<br />
2 2.99%<br />
Bus Stop Amenities 3 4.91%<br />
1 1.49%<br />
Service Schedule 1 1.63% 1 1 1.49%<br />
Unsafe Conditions 2 3.27% 1 1 1.49%<br />
Early Departure 2 3.27%<br />
0 0.00%<br />
Agency Policy 3 4.91%<br />
0 0.00%<br />
Off Route 1 1.63%<br />
0 0.00%<br />
Employee Other 1 1.63%<br />
0 0.00%<br />
Overcrowding 1 1.63%<br />
0 0.00%<br />
Routing 2 3.27%<br />
0 0.00%<br />
Service Other 6 9.83% 1 0 0.00%<br />
61 100%<br />
67 100%<br />
Of the 13 “Improper Driving” reports that were submitted by customers in August,<br />
staff investigations found that four were valid complaints, three <strong>of</strong> which involved <strong>MST</strong><br />
contracted service operated by MV Transportation, Inc. These included the following<br />
incidents: <strong>MST</strong> bus operator driving too fast in a school zone; MV bus speeding through<br />
Carmel Valley Village; MV Coach Operator handling his cell phone looking for music<br />
while in control <strong>of</strong> the coach; MV Coach Operator driving extremely fast and taking<br />
sharp turns while driving a trolley causing standing passengers to almost fall.
Of the nine “Improper Employee Conduct” reports that were submitted by<br />
customers, one incident involving a rude coach operator failing to provide adequate<br />
information to the passenger was found to be valid.<br />
<strong>MST</strong> received three “Employee Compliment” reports in August, <strong>of</strong> which two<br />
involved <strong>MST</strong> contracted service operated by MV Transportation, Inc., as follows:<br />
Mrs. Betty Oka (passenger) – complimented <strong>MST</strong> Coach Operator Ruben Cano.<br />
She expressed her gratitude towards the service she received from the Coach<br />
Operator. She stated since she had luggage with her, the Coach Operator<br />
<strong>of</strong>fered to assist in carrying the luggage onboard and thought that gesture was<br />
very nice <strong>of</strong> him. “What a wonderful bus driver <strong>MST</strong> has.”<br />
Jay Todd (passenger) - complimented a MV coach operator. She had a positive<br />
experience on line 22 to Big Sur. The Coach Operator was very pr<strong>of</strong>essional and<br />
courteous to passengers. She was impressed how the driver avoided an<br />
altercation with an angry bystander and that he was in absolute control <strong>of</strong> the<br />
situation.<br />
Miss Cheryl (passenger) – complimented MV coach operator Richard. “He was<br />
such a gentleman and very informative about the area.” He made her transit<br />
experience very pleasant and is looking forward to riding <strong>MST</strong> when she’s back<br />
in the area.<br />
IT Update<br />
Staff monitored the Trapeze ITS Transitmaster system. Staff monitored and<br />
configured s<strong>of</strong>tware and hardware for the Trapeze Enterprise Asset Management<br />
(EAM) Maintenance system. Staff continued to support and monitor the Navision Payroll<br />
system. Staff continued to configure data for the GIRO DDAM Timekeeping system.<br />
Staff updated s<strong>of</strong>tware components <strong>of</strong> <strong>MST</strong> workstations. Staff continued developing<br />
functionality <strong>of</strong> the Customer Service and RIDES databases. Staff liaised with the<br />
County <strong>of</strong> Monterey IT Department regarding the federally mandated Narrowbanding<br />
requirement. Staff liaised with <strong>MST</strong> Facilities staff and vendors regarding the JAZZ Bus<br />
Rapid Transit project. Staff kept the <strong>MST</strong> web page updated and made the appropriate<br />
changes as required.<br />
Staff continued to support <strong>MST</strong> staff as needed, proactively ensuring <strong>MST</strong> staff<br />
was supported fully with their IT needs.<br />
Marketing and Sales Update<br />
Published news stories include: “Bring the family to kids’ day at the Monterey<br />
County Fair on Wednesday, August 29 th ” (Melodika.net, 8/14/12); “Construction puts<br />
bus stops out <strong>of</strong> service” (Monterey County Herald, 8/15/12); “Free bus rides to Laguna<br />
Seca for historic car races” (Monterey County Herald, 8/16/12); “Ruptured gas main<br />
forces street closure” (Monterey County Herald, 8/17/12); “Free bus service for race<br />
ticket holders” (KION, 8/17/12); “Bus stop upgrades to North Fremont cause closures”<br />
(Monterey County Business Council’s Friday Facts, 8/17/12); “Free bus service for<br />
79
Laguna Seca ticket holders” (Monterey County Business Council’s Friday Facts,<br />
8/17/12); “Discount tickets on sale for Monterey County Fair” (The Californian, 8/22/12);<br />
“<strong>MST</strong> changes go into effect Sept. 1” (The Californian, 8/22/12); “Food news from<br />
Monterey County Fair” (Monterey County Weekly, 8/23/12); “Planning begins for<br />
renovating Watsonville Transit Center” (Register Pajaronian, 8/23/12); “<strong>MST</strong> service<br />
changes go into effect Sept. 1” (Monterey County Business Council’s Friday Facts,<br />
8/24/12); “Pacific Grove police searching for 3 runaway teenagers” (KSBW, 8/28/12);<br />
“Monterey bus stops undergo upgrades” (Monterey County Herald, 8/29/12); “Monterey<br />
County Fair celebrates county’s top commodity: strawberries” (Monterey County Herald,<br />
8/29/12); “Monterey bus stop upgrades cause closures” (Monterey County Business<br />
Council’s Friday Facts, 8/31/12).<br />
Press releases sent include: “Bus stop upgrades along North Fremont cause<br />
closures” (8/14/12); “Free bus service for Laguna Seca ticket holders Rolex Monterey<br />
Motorsports Reunion automobile races August 18 & 19, <strong>2012</strong>” (8/14/12); “<strong>MST</strong> service<br />
changes go into effect Saturday, September 1” (8/22/12); “Bus stop upgrades in<br />
downtown Monterey cause closures” (8/27/12); “<strong>MST</strong> bus service on Labor Day”<br />
(8/29/12).<br />
Marketing activities: Attended ENO Center for Transportation Leadership’s Mid-<br />
Manager Seminar in Seattle, WA; updated Presidio Rider’s Guide for September 1<br />
service change; updated customer service hours <strong>of</strong> operation at all locations to take into<br />
account reduced staffing; coordinated JAZZ bus photo shoot; created car cards for<br />
September 1 service change; planned to host CalACT conference; created banner for<br />
Sand City Station construction; met to discuss <strong>MST</strong> Bus Stop Shop lobby upgrades;<br />
created posters with <strong>MST</strong> specialty line logos to sell online and at <strong>MST</strong> Bus Stop Shop;<br />
updated website with new routes, schedules and fares for September 1 service change;<br />
ordered <strong>MST</strong> promotional materials; managed <strong>MST</strong> website content and Facebook<br />
page; coordinated delivery <strong>of</strong> printed promotional materials.<br />
Mobility Programs Update<br />
The CTSA Manager continued to work with the California Association for<br />
Coordinated Transportation (CalACT) to plan their September <strong>2012</strong> conference in<br />
Monterey. The conference will be held in conjunction with the West Coast ADA<br />
Roundtable and both will be held at the Monterey Plaza Hotel. The CTSA Manager will<br />
make three presentations during the week including one at the Monterey Mobility<br />
Management Center/Bus Stop Shop.<br />
Mobility Specialists continued group travel training exercises. Utilizing <strong>MST</strong><br />
Navigator volunteers, group travel training trips were guided from local Host Centers out<br />
to select locations in the fixed-route system. Specialists also conducted community<br />
outreach to East Salinas senior living communities to help prepare residents in staying<br />
mobile after the September 1, <strong>2012</strong>, Line 46 service change by setting up a new senior<br />
taxi voucher program. They also participated in a local health and wellness fair and<br />
continued to work with community groups to plan similar events in the coming months.<br />
80
The <strong>MST</strong> Navigator program continued scheduled Host Center appearances and<br />
presentations to promote Travel Training and find new volunteers. They also provided<br />
shopping assistance for Line 92 riders by carrying grocery bags on and <strong>of</strong>f the coach.<br />
The Navigators staffed host centers at Pacific Meadows, Sally Griffin Center, Scholze<br />
Park Center and Carmel Foundation to answer questions about <strong>MST</strong> fixed-route and<br />
mobility services.<br />
August <strong>2012</strong> Travel Training and Navigators Report YTD*<br />
Total persons travel trained (including orientations) 82 606<br />
Total persons contacted during public presentations 43 620<br />
Total persons otherwise contacted<br />
Total volunteer Navigator service hours<br />
84<br />
42<br />
193<br />
459 47<br />
August <strong>2012</strong> RIDES Program Report<br />
New applications received. 58<br />
Recertification applications received. 18<br />
Incomplete applications. 15<br />
Approved applications. 76<br />
Applications denied. 1<br />
Certifications deactivated. 53<br />
Total active customers. 3029<br />
*YTD – Year to Date<br />
Planning Update<br />
During the month <strong>of</strong> August, staff worked diligently to finalize new schedules,<br />
routes and stops in advance <strong>of</strong> the September 1 st service change, which included<br />
substantial revisions to services in Salinas resulting from recommendations made by<br />
<strong>MST</strong>’s consultant through the “Salinas Area Service Analysis-II.” Staff also continued<br />
working with military partners at Fort Hunter Liggett and Presidio <strong>of</strong> Monterey to reduce<br />
levels <strong>of</strong> service to match the lower federal transit benefit currently in effect. Staff also<br />
met with military partners at Naval Postgraduate School to develop new procedures for<br />
purchasing transit passes being required by the federal government beginning this fall.<br />
Staff continued public outreach efforts for the Fremont/Lighthouse JAZZ Bus<br />
Rapid Transit project, which entered the construction phase over the summer. Staff met<br />
with the director <strong>of</strong> the Salinas Libraries as well as <strong>MST</strong> <strong>Board</strong> Member Sanchez to<br />
discuss potential partnerships and grant opportunities to increase literacy and<br />
educational opportunities among <strong>MST</strong> passengers.<br />
Staff worked with representatives <strong>of</strong> the California Association for Coordinated<br />
Transportation (Cal-ACT) and the International Ecotourism Society, and the Monterey<br />
Bay Aquarium Research Institute/Center for Ocean Solutions to assist with planning<br />
efforts for their respective fall conferences in Monterey. Staff me with the new chief <strong>of</strong><br />
police for the city <strong>of</strong> Salinas, Kelly McMillin, to discuss public safety issues related to<br />
81
transit vehicles and facilities as well as taxi enforcement matters. Staff conferred with<br />
representatives <strong>of</strong> Bank <strong>of</strong> America and Rabobank to discuss the feasibility <strong>of</strong> fuel<br />
hedging to better manage the agency’s budgetary process and looked at long-term<br />
financing options for vehicle purchases and facility construction. Staff was interviewed<br />
on the “Your Town” public access/radio program regarding the JAZZ Bus Rapid Transit<br />
project as well as upcoming service changes and planning initiatives.<br />
Staff has been appointed to serve on the California Transit Association’s Finance<br />
& Management Committee and traveled to Sacramento to participate in his first meeting<br />
with the group. Staff also participated in a small operators working group with staff from<br />
CTA, Caltrans, and Cal-ACT.<br />
82
Thomas Walters & Associates, Inc.<br />
25 Massachusetts Avenue, N.W., Suite 570<br />
Washington, D.C. 20001<br />
(202) 737-7523<br />
MONDAY, SEPTEMBER 10, <strong>2012</strong><br />
MONTEREY-SALINAS TRANSIT<br />
Washington, D.C. Itinerary<br />
Carl Sedoryk, General Manager/CEO<br />
September 11-12, <strong>2012</strong><br />
83<br />
ATTACHMENT 4<br />
Carl is staying at the Club Quarters, 839 17 th Street, N.W., Washington, D.C.<br />
20006 202-463-6400<br />
TUESDAY, SEPTEMBER 11, <strong>2012</strong><br />
9:30 a.m. Organization <strong>Meeting</strong><br />
Brandon Eden, Legislative Assistant to Congressman Kevin McCarthy (R-CA)<br />
326 Cannon House Office Building<br />
Contact: Brandon – 225-2915<br />
Subject: Commuter Fringe Benefit Tax Provision<br />
Congressman Sam Farr (D-CA)<br />
1126 Longworth House Office Building<br />
Subject: Legislative Agenda<br />
Lunch with Debbie Merrill and Tom Tucker, Congressman Sam Farr’s Staff<br />
Charlie Palmer Steak House<br />
101 Constitution Avenue, N.W.<br />
202-547-8100<br />
Scott Bogren, Director <strong>of</strong> Communications (Rayburn Cafeteria)<br />
Community Transportation Association <strong>of</strong> America<br />
202-247-1921<br />
Subject: Federal Transit Benefit, and Medicare transportation<br />
Elyse Oveson, Legislative Assistant to Congresswoman Dr. Nan Hayworth (R-NY)<br />
1440 Longworth House Office Building<br />
Contact: Elyse - 225-5441<br />
Subject: Commuter Fringe Benefit Tax Provision<br />
(202) 543-2035<br />
WEDNESDAY, SEPTEMBER 12, <strong>2012</strong><br />
Aharon J. Friedman, Tax Counsel<br />
Committee on Ways and Means<br />
1136 Longworth House Office Building<br />
Contact: Aharon – 225-5522<br />
Subject: Commuter Fringe Benefit Tax Provision
Matthew Welbes, Executive Director<br />
Office <strong>of</strong> the Administrator<br />
Federal Transit Administration<br />
East Building, 1200 New Jersey Avenue, S.E., 5 th Floor<br />
Contact: Adelina McKim - 366-0792<br />
Subject: MAP 21 Implementation Issues; Fringe Benefit; Dialysis Transportation<br />
Nora Connors, Health Care Pr<strong>of</strong>essional Staff to Senator Dianne Feinstein (D-CA)<br />
SH -331 Hart Senate Office Building<br />
Contact: Nora – 224-3841<br />
Subject: Brief on Monterey-Salinas Transit’s draft initiative for Public Private<br />
Partnerships to Improve Dialysis Treatment Outcomes<br />
Cerin Lindgrensavage, Health Care Pr<strong>of</strong>essional Staff to Senator Barbara Boxer (D-CA)<br />
SH 112 Hart Senate Office Building<br />
Contact: Cerin – 224-3553<br />
Subject: Brief on Monterey-Salinas Transit’s draft initiative for Public Private<br />
Partnerships to Improve Dialysis Treatment Outcomes<br />
84
TO: Carl Sedoryk<br />
FROM: Thomas P. Walters<br />
Monterey-Salinas Transit<br />
Washington, D.C. Office<br />
85<br />
Agenda # 10-2<br />
<strong>October</strong> 8, <strong>2012</strong> <strong>Meeting</strong><br />
September 27, <strong>2012</strong><br />
The following report summarizes recent actions taken on behalf <strong>of</strong> Monterey-Salinas<br />
Transit.<br />
TPW:dwg<br />
Arranged meetings for Washington, DC, advocacy by <strong>MST</strong> staff.<br />
Participated in meetings to advocate Federal agenda and provided logistic support<br />
to <strong>MST</strong> staff.<br />
Provided drafting assistance for letters and briefing materials.<br />
Worked with Congressman Farr’s staff to obtain support for <strong>MST</strong> Transit in the<br />
Parks Grant application.<br />
Provided updates to <strong>MST</strong> on transportation and appropriations legislation.
Blank Page<br />
86
To: <strong>Board</strong> <strong>of</strong> <strong>Directors</strong><br />
From: C. Sedoryk, General Manager/CEO<br />
87<br />
Agenda # 10-3<br />
<strong>October</strong> 8, <strong>2012</strong> <strong>Meeting</strong><br />
Subject: State Legislative Advocacy Update – August, <strong>2012</strong><br />
The legislature adjourned the 2011-12 regular Session on Friday, August 31.<br />
Barring a Special Session, the legislature will reconvene in December with a new class<br />
<strong>of</strong> legislators. The last days <strong>of</strong> the regular Session predominantly focused on pension<br />
reform and worker’s compensation.<br />
The Legislature approved AB 340 (Furutani) late Friday evening. It makes<br />
changes to the public pension system. Specifically, it extends retirement ages, caps<br />
pensions and gives new hires a single pension formula rather than a menu <strong>of</strong> formulas.<br />
CalPERS analysis indicates that this will save $42-55 billion over the next 30 years. The<br />
changes to public pensions go into effect for new employees hired on or after January<br />
1, 2013. Cities that operate under their own charters rather than general law, such as<br />
Los Angeles, San Diego, San Francisco and San Jose, are not covered by this<br />
legislation.<br />
SB 863 (De Leon), comprehensive legislation containing a benefit increase for<br />
injured workers and massive reforms to reduce costs to employers, was sent to<br />
Governor Brown with bipartisan support on the last day <strong>of</strong> the 2011-<strong>2012</strong> Legislative<br />
Session. The overall focus <strong>of</strong> the reform package is the reduction <strong>of</strong> friction and<br />
litigation that slows down the delivery <strong>of</strong> benefits and the resolution <strong>of</strong> disputes.<br />
Although the legislative portion <strong>of</strong> the reform process has concluded, there will be a<br />
great deal <strong>of</strong> regulatory implementation required as a result <strong>of</strong> the reform package.<br />
Much <strong>of</strong> the detail will be filled in by the Division <strong>of</strong> Workers’ Compensation in the<br />
months and years ahead.<br />
The following is a list <strong>of</strong> issues <strong>of</strong> interest to the California Transit Association<br />
Legislative Committee that we have been monitoring over the course <strong>of</strong> the final weeks.<br />
The Governor has until September 30, <strong>2012</strong>, to either sign or veto legislation.<br />
Though not all <strong>of</strong> our Association’s priority bills were successful this session, a<br />
majority <strong>of</strong> our bills with “support” positions are now on their way to the Governor. Below<br />
is a list <strong>of</strong> our “support” and “oppose” bills and their status:
AB 485 (Ma) Greenhouse gases.<br />
Would have added transit agencies as eligible recipients for PUC Cap and Trade<br />
rebates.<br />
Position: Support<br />
Status: Dead<br />
AB 492 (Galgiani) Public transportation agencies: administrative penalties.<br />
Authorizes administrative adjudication processes for transit systems statewide.<br />
Position: Support<br />
Status: Enrolled to the Governor<br />
AB 1532 (John A. Pérez) California Global Warming Solutions Act <strong>of</strong> 2006:<br />
Greenhouse Gas Reduction Fund.<br />
Creates a framework and process for investment <strong>of</strong> the Cap and Trade revenues from<br />
ARB allowance auctions.<br />
Position: Support<br />
Status: Enrolled to the Governor<br />
AB 1706 (Eng) Vehicles: transit bus weight.<br />
Addresses the outdated weight limit for transit buses; makes legal all buses procured<br />
before 2013; temporarily suspends the limit for 2013 and 2014.<br />
Position: Sponsor<br />
Statues: Enrolled to the governor<br />
AB 1770 (Lowenthal, Bonnie) California Transportation Financing Authority.<br />
Provides that a rail project may consist <strong>of</strong>, or include, rolling stock in terms <strong>of</strong> eligibility<br />
for financing through the California Transportation Financing Authority.<br />
Position: Support<br />
Status: Enrolled to the Governor.<br />
AB 1779 (Galgiani) Intercity rail agreements.<br />
Authorizes a locally-controlled joint powers authority (JPA), upon specified conditions<br />
and until June 30, 2015, to assume administrative responsibilities for state-supported<br />
intercity rail passenger services.<br />
Position: Support<br />
Status: Enrolled to the Governor.<br />
AB 1971 (Buchanan) Theft: junk, metals, and secondhand materials.<br />
Clarifies that the theft <strong>of</strong> nonferrous materials, including copper, from public transit is an<br />
act <strong>of</strong> vandalism.<br />
Position: Support<br />
Status: 7/10/<strong>2012</strong>-Chaptered by Secretary <strong>of</strong> State - Chapter 82, Statutes <strong>of</strong> <strong>2012</strong>.<br />
88
AB 2104 (Gordon) Vehicles: conditions or regulations: vehicles or animals.<br />
Enables for one <strong>of</strong> our transit system members (NCTD) to address an ongoing problem<br />
concerning parking at one <strong>of</strong> its facilities by providing it with the authority to remove<br />
vehicles parked illegally.<br />
Position: Support<br />
Status: Enrolled to the Governor.<br />
AB 2247 (Lowenthal, Bonnie) Public transportation: <strong>of</strong>fenses.<br />
Makes peddling a misdemeanor at transit systems.<br />
Position: Support<br />
Status: Enrolled to the Governor.<br />
ACA 23 (Perea) Local government transportation projects: special taxes: voter<br />
approval.<br />
Reduces the threshold from 66.6% to 55% for local sales tax measures for<br />
transportation.<br />
Position: Support<br />
Status: Dead<br />
SB 985 (La Malfa) Transportation bonds.<br />
Would have prevented the further sale <strong>of</strong> Prop 1A bonds.<br />
Position: Oppose<br />
Status: Dead<br />
SB 1068 (Rubio) Local Agency Public Construction Act: Golden Empire Transit<br />
District: Sacramento Regional Transit District.<br />
Streamlines Golden Empire Transit District and Sac RT’s procurement requirements by<br />
raising the threshold for competitive bidding from $10,000 to $100,000 for the purchase<br />
<strong>of</strong> equipment, materials, and supplies<br />
Position: Support<br />
Status: 8/29/<strong>2012</strong>-Chaptered by the Secretary <strong>of</strong> State, Chapter Number 220, Statutes<br />
<strong>of</strong> <strong>2012</strong><br />
SB 1225 (Padilla) Intercity rail agreements.<br />
Authorizes the Department <strong>of</strong> Transportation (Caltrans) to enter into a transfer <strong>of</strong><br />
services agreement with the Los Angeles-San Diego (LOSSAN) Corridor Agency for the<br />
provision <strong>of</strong> intercity passenger rail service in the corridor.<br />
Position: Support<br />
Status: Enrolled to the Governor.<br />
SB 1257 (Hernandez) Utility user tax: exemption: public transit vehicles.<br />
Exempts public transit agencies from incurring a utility user tax charge for charging<br />
electric buses<br />
Position: Support<br />
Status: 8/28/<strong>2012</strong>-Chaptered by the Secretary <strong>of</strong> State, Chapter Number 213, Statutes<br />
<strong>of</strong> <strong>2012</strong><br />
89
SB 1339 (Yee) Commute benefit policies.<br />
Authorizes the Metropolitan Transportation Commission and the Bay Area Quality<br />
Management District to jointly adopt an ordinance requiring employers to provide<br />
commute benefits to their employees.<br />
Position: Support<br />
Status: Enrolled to the Governor.<br />
SB 1396 (Dutton) Sales and use taxes: excise taxes: fuel.<br />
Would have capped the amount <strong>of</strong> sales tax collected on gasoline and diesel in excess<br />
<strong>of</strong> $3.88 or $3.52 per gallon<br />
Position: Oppose<br />
Status: Dead<br />
SB 1455 (Kehoe) Alternative and vehicle technologies: funding programs.<br />
Would have extended the Carl Moyer and AB 118 incentive programs for alternative<br />
fuels<br />
Position: Support<br />
Status: Dead<br />
SB 1549 (Vargas) Transportation projects: alternative project delivery methods.<br />
Authorizes the San Diego Association <strong>of</strong> Governments to utilize alternative project<br />
delivery methods, meaning Construction Manager/General Contractor method or design<br />
sequencing for public transit projects within its jurisdiction.<br />
Position: Support<br />
Status: Enrolled to the Governor.<br />
SB 1572 (Pavley) California Global Warming Solutions Act <strong>of</strong> 2006: AB 32<br />
Investment Fund.<br />
Would have prescribed appropriations for the Cap and Trade revenues for Fiscal Year<br />
2013.<br />
Position: Support<br />
Status: Dead<br />
PREPARED BY: ____________________________<br />
90
To: Carl Sedoryk<br />
91<br />
Agenda # 10-4<br />
<strong>October</strong> 8, <strong>2012</strong> <strong>Meeting</strong><br />
September 28, <strong>2012</strong><br />
From: Hunter Harvath, Assistant General Manager – Finance & Administration<br />
Subject: TRIP REPORT<br />
On August 2-3, <strong>2012</strong>, I traveled to Sacramento, California, to participate in the<br />
California Transit Association’s (CTA) Finance and Management Committee <strong>Meeting</strong>.<br />
Earlier this year I was asked by the vice-chair <strong>of</strong> the organization to serve on this<br />
committee, which provides oversight on CTA’s budget, expenditures and<br />
management policies.<br />
During the meeting, members <strong>of</strong> the committee heard updates from CTA’s<br />
executive director and the chair. In addition, presentations were made on CTA’s<br />
Financial Policies and the organization’s FY <strong>2012</strong> spending and revenue statements.<br />
The committee also reviewed and considered the draft FY 2013 budget and<br />
proposed work plan for CTA staff.<br />
Hunter Harvath
To: Carl Sedoryk, General Manager / CEO<br />
From: Zoé Shoats, Marketing Manager<br />
Subject: TRIP REPORT<br />
92<br />
September 27, <strong>2012</strong><br />
On August 6-10, <strong>2012</strong>, I traveled to Seattle, Washington, to participate in the<br />
ENO Center for Transportation Leadership’s Mid-Manager Seminar. During the<br />
seminar, I participated in the following sessions:<br />
Leader as a Coach – This session examined different leadership styles and<br />
suggested coaching instead <strong>of</strong> counseling your staff. A coach is curious,<br />
practices listening skills and asks questions, which leads the employee to use<br />
critical thinking skills and problem solving to come to their own conclusions<br />
with the leader’s assistance.<br />
Emotional Intelligence: Taking the Next Steps – This session went over the<br />
intrapersonal, interpersonal, stress management, adaptability, and general<br />
mood skills by which each attendee was assessed before coming to the<br />
conference. Skills were rated as highly developed, area <strong>of</strong> competence, or<br />
area to concentrate on. This session helped me to recognize my current<br />
strengths and weaknesses as a leader.<br />
Ethics Case Issues – This session provided an overview <strong>of</strong> ethical behavior in<br />
conducting day-to-day affairs for transportation pr<strong>of</strong>essionals. Scenarios were<br />
presented and analyzed as ethical or unethical by attendees.<br />
Changing Perspective – This session gave tools for attendees to use to see<br />
scenarios for other’s perspective.<br />
Groupthink – This session explained Groupthink as “a mode <strong>of</strong> thinking that<br />
people engage in when they are deeply involved in a cohesive group when<br />
striving for unanimity overrides their motivation to realistically appraise<br />
alternative courses <strong>of</strong> action.” Examples and symptoms <strong>of</strong> Groupthink were<br />
discussed, as well as measures leaders can take to prevent it.<br />
Leader as a Coach: Managing Problem Employees Part I & II – Tools were<br />
given to manage difficult employees as well as a “Difficult Conversation Action<br />
Worksheet” to aid us in preparing to have conversations with problem<br />
employees as well as tips for effectively delegating.<br />
Zoé Shoats
93<br />
Agenda # 12-1<br />
<strong>October</strong> 8, <strong>2012</strong> <strong>Meeting</strong><br />
Disbursement Journal for <strong>October</strong> 8, <strong>2012</strong> Financial Report
Blank Page<br />
94