The California Online Tobacco Information System (OTIS)

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The California Online Tobacco Information System (OTIS) The system is currently being hosted by FSU/ ESP but plans are in place to move OTIS to TCS sometime late next year. TCS strongly recommends letting the developer host a site the caliber of OTIS for at least the fi rst year. No system is absolutely perfect and no team (clients/developers) can possibly anticipate every need. Next Steps—Design and Development for the Coming Year This year involves further expansion of the system to include the following: Incorporation of competitive grants Integration of OTIS with other systems, e.g., link to local surveillance/evaluation data Electronic signatures for cost reports/invoices Directory Web site of local program evaluators Additional reporting capabilities Keyword search interface (especially for identifying specifi c or uncommon data sets) Planning Committee The success of any project is dependent on good planning and design. Creating a Web-based system is no different. The OTIS planning committee included inside/outside stakeholders from TCS, local agencies, clearinghouse staff, and FSU/ ESP developers. A Web page was established to provide all committee members a central place to get access to each other and to prototypes of the system. A Web bulletin board was also established to accommodate instant communication and create an archive of all supporting documents, meeting notes/agendas, and decisions. Comprehensive Tobacco Control Plan The following is a list of the sections that comprise the Comprehensive Tobacco Control Plan (CTCP). Each section of the plan is completed by the appropriate Local Lead Agency (LLA) representative (project director, fi scal contacts, etc.), and then submitted to TCS for review and approval. A presubmit check is available that allows the LLA to check before the fi nal submit date to determine if their plan meets all necessary requirements for submission. CTCP Menu Contact Information Project Director Fiscal Contacts Agency Signatory Evaluator Profi le OTIS Design To soothe the fears of local agency staff who were not anxious to embrace technology, TCS felt that the system image should be unpretentious, warm, and inviting. It literally became just that when TCS staff designed the system logo that included a little dog affectionately referred to as OTIS. Some were skeptical, but the logo was well received by local staff who, if they had fears, overcame them quickly when they logged into the system and were greeted by furry little OTIS. System Components and Users Components Users Comprehensive Local Lead Agency (LLA) Tobacco Control Plan Progress Report LLA Cost Report LLA TCS Approval Program Consultant (PC) Contract Manager (CM) Technical Assistance Consultant (TAC) Supervisor Fiscal Contacts TCS Site Administration TCS Staff Administrators * Screen captures made from fi ctitious data 2
The California Online Tobacco Information System (OTIS) Demographic Profi le Media Coalition Functioning Chair/Co-Chair Coalition Information Operating Procedures Subcommittees Recruitment/Assessment Coalition Membership Indicator Worksheet Assessment Selection Assessment Data Assessment Populations Data Sources Completers Assets Worksheet Assessment Data Assessment Rating Data Sources Completers Indicator Worksheet— Shown is an example of the assessment data form embedded within the worksheet. Assessment Rating and Assessment Data Forms —from the Assets Worksheet * Screen captures made from fi ctitious data 3
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The California Online Tobacco Information System (OTIS)

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