The California Online Tobacco Information System (OTIS)
The California Online Tobacco Information System (OTIS)
The California Online Tobacco Information System (OTIS)
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<strong>The</strong> <strong>California</strong> <strong>Online</strong> <strong>Tobacco</strong> <strong>Information</strong> <strong>System</strong> (<strong>OTIS</strong>)<br />
<strong>The</strong> system is currently being hosted by FSU/<br />
ESP but plans are in place to move <strong>OTIS</strong> to TCS<br />
sometime late next year. TCS strongly recommends<br />
letting the developer host a site the caliber<br />
of <strong>OTIS</strong> for at least the fi rst year. No system is<br />
absolutely perfect and no team (clients/developers)<br />
can possibly anticipate every need.<br />
Next Steps—Design and Development for<br />
the Coming Year<br />
This year involves further expansion of the system<br />
to include the following:<br />
Incorporation of competitive grants<br />
Integration of <strong>OTIS</strong> with other systems, e.g., link to<br />
local surveillance/evaluation data<br />
Electronic signatures for cost reports/invoices<br />
Directory Web site of local program evaluators<br />
Additional reporting capabilities<br />
Keyword search interface (especially for identifying<br />
specifi c or uncommon data sets)<br />
Planning Committee<br />
<strong>The</strong> success of any project is dependent on<br />
good planning and design. Creating a Web-based<br />
system is no different. <strong>The</strong> <strong>OTIS</strong> planning committee<br />
included inside/outside stakeholders from<br />
TCS, local agencies, clearinghouse staff, and FSU/<br />
ESP developers.<br />
A Web page was established to provide all<br />
committee members a central place to get access<br />
to each other and to prototypes of the system. A<br />
Web bulletin board was also established to accommodate<br />
instant communication and create<br />
an archive of all supporting documents, meeting<br />
notes/agendas, and decisions.<br />
Comprehensive <strong>Tobacco</strong> Control Plan<br />
<strong>The</strong> following is a list of the sections that<br />
comprise the Comprehensive <strong>Tobacco</strong><br />
Control Plan (CTCP). Each section of the<br />
plan is completed by the appropriate Local<br />
Lead Agency (LLA) representative (project<br />
director, fi scal contacts, etc.), and then<br />
submitted to TCS for review and approval. A<br />
presubmit check is available that allows the<br />
LLA to check before the fi nal submit date to<br />
determine if their plan meets all necessary<br />
requirements for submission.<br />
CTCP Menu<br />
Contact <strong>Information</strong><br />
Project Director<br />
Fiscal Contacts<br />
Agency Signatory<br />
Evaluator Profi le<br />
<strong>OTIS</strong> Design<br />
To soothe the fears of local<br />
agency staff who were not<br />
anxious to embrace technology,<br />
TCS felt that the system image<br />
should be unpretentious, warm,<br />
and inviting. It literally became just that when<br />
TCS staff designed the system logo that included a<br />
little dog affectionately referred to as <strong>OTIS</strong>. Some<br />
were skeptical, but the logo was well received by<br />
local staff who, if they had fears, overcame them<br />
quickly when they logged into the system and<br />
were greeted by furry little <strong>OTIS</strong>.<br />
<strong>System</strong> Components and Users<br />
Components Users<br />
Comprehensive Local Lead Agency (LLA)<br />
<strong>Tobacco</strong> Control Plan<br />
Progress Report LLA<br />
Cost Report LLA<br />
TCS Approval Program Consultant (PC)<br />
Contract Manager (CM)<br />
Technical Assistance<br />
Consultant (TAC)<br />
Supervisor<br />
Fiscal Contacts<br />
TCS Site Administration TCS Staff Administrators<br />
* Screen captures made from fi ctitious data<br />
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