2013 RULEBOOK - Thon

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Rulebook 2013 Penn State IFC/Panhellenic Dance Marathon of the Overall Committee. A full list of penalties and their associated points is available in Appendices D and E. 4.2.3.2. The organization must make initial contact with the family within the two weeks following the second AAF meeting on Thursday, October 11, 2012, and the organization’s designated Family Relations Chair must contact the family on behalf of the organization every two weeks. 4.2.3.3. The organization must delegate a specific member to be responsible for all family relations. This individual may also be the organization’s THON Chair, although this is not suggested. The organization will be asked to identify the Family Relations Delegate at the first AAF meeting. His or her main responsibilities will be to supervise family relations with his/her organization and the adopted family, to enforce the AAF program standards and guidelines, to provide encouragement and motivation to all members of the organization, and to attend all AAF meetings held by the Family Relations Committee and AAF workshops held by his/her designated Family Relations Captains. 4.2.3.4. AAF Workshop #3 - This workshop will feature a roundtable discussion between organization members to better promote a healthy relationship with each Four Diamonds Family. It will be used as a forum to discuss and share ideas between other organizations as well as the Family Relations committee. 4.2.3.5. AAF Workshop #4 - This workshop will be similar to Workshop #3 and will also feature a roundtable discussion between organization members to better promote a healthy relationship with each Four Diamonds Family. It will be used as a forum to discuss and share ideas between other organizations as well as the Family Relations committee. This workshop will focus more on THON Weekend interactions with families as well as sharing ideas on how to keep in contact with paired families throughout the summer. 4.2.3.6. AAF Workshop #5 will outline the THON Weekend logistics, events, and rules for FR chairs. The workshop will cover important information an organization needs to know in order to make THON Weekend a successful, safe, and fun weekend with their family(s). 4.2.3.7. AAF Liaison Meeting – This meeting will include a presentation on ways to enhance the organization’s relationship with its family. This meeting can either be one on one between the Family Relations AAF Liaison and the Family Relations chairs or a meeting with the entire paired organization. In this meeting your AAF Liaison will discuss the importance of all members of your organization contributing to family interactions. Paired organizations are responsible for scheduling this meeting with their AAF Liaison; they may be held at any time throughout the year. 42
Rulebook 2013 Penn State IFC/Panhellenic Dance Marathon 4.2.4. The organization is responsible for corresponding with its designated Family Relations AAF Liaison Captain regarding the progress of its relationship and contact with the family. Every two weeks the organization will be required to complete a weekly report of the family relations activities to its designated Family Relations AAF Liaison Captain. 4.2.5. MEETING TIMES 4.2.5.1. AAF Workshop #1 – Thursday, September 20, 2012 4.2.5.2. AAF Workshop #2 – Thursday, October 11, 2012 4.2.5.3. AAF Workshop #3 – Monday, November 12 - Thursday, November 16, (organizations are only required to attend one night of the five) 4.2.5.4. AAF Workshop #4 – Monday, January 14 - Thursday, January 17, 2013 (organizations are only required to attend one night of the five) 4.2.5.5. AAF Workshop #5 – Thursday, January 31, 2013 4.2.6. ATTENDANCE POLICY 4.2.6.1. The organization’s Family Relations Chair(s) must attend all AAF meetings held by the Family Relations Committee. If for some reason the Family Relations Chair cannot attend, an alternate member must be in attendance. 4.2.6.2. The organization’s THON Chair(s) and Family Relations Chair must be present at AAF Workshops #1 and #4. 4.2.7. PENALTIES FOR VIOLATING STANDARDS AND GUIDELINES 4.2.7.1. The organization is subject to random “check-ups” in which its assigned Family Relations AAF Liaison will check with the adopted family to ensure that the adoption is beneficial. The Captains will also be checking on progress with Kristen Masengarb, Assistant Director of The Four Diamonds Fund. 4.2.7.2. If an organization violates any of the above standards and guidelines set in place by the Family Relations Committee, the organization will accrue “points” based on the violation. These points will determine what penalty the organization will face and will determine whether the organization can continue its participation in the AAF program. Points may be accumulated over the course of the THON season. The point system begins once the first AAF meeting is held in October and continues until the last Family Relations bi-weekly report is due. The Overall Family Relations Chairperson, Sarah Miele, reserves the right to give points for any misconduct not listed in the rulebook that the Family Relations Committee, Overall Family Relations Chairperson, and Overall Chairperson, Will Martin, deem necessary. The 43
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Page 35 and 36: Rulebook 3.0 MERCHANDISE 2013 Penn
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2013 RULEBOOK - Thon

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