2013 RULEBOOK - Thon

Rulebook
2013 Penn State IFC/Panhellenic Dance Marathon
2.3.9.5. If this procedure is followed, the Overall Finance Chairperson and
Finance Captains will have an accurate record of what is being sent to the
THON Office and can track any problems early so no mistakes are made
THON Weekend.
2.3.9.6. If your campus is on the IBIS system, please follow the provided
guidelines on how to submit a check request. The document will be provided
to you by the CCSG Finance Captain. If you have any questions, contact
Overall Finance Chairperson, Jen Stipa (finance@thon.org).
2.4. Statement of Financial Integrity
2.4.1. ALL ORGANIZATIONS AND INDIVIDUALS THAT PARTICIPATE IN THON
ARE TO ADHERE TO THE FOLLOWING GUIDELINES SET FORTH BY THE
THON OVERALL COMMITTEE TO PROTECT THE FUNDRAISING INTERESTS
OF THE PENN STATE IFC/PANHELLENIC DANCE MARATHON, THE
FOLLOWING GUIDELINES HAVE BEEN ESTABLISHED:
2.4.2. Fundraising organizations should elect/appoint a treasurer for the purpose of
tracking all expenses and income related to THON funds. This person can be
indicated by selecting the appropriate option on THINK.psu.edu This person must
carefully record all transactions and keep all pertinent receipts and check amounts
with corresponding names and dates.
2.4.3. The THON Overall Committee reserves the right to request the aforementioned
receipts and/or records when an organization’s finances are in question at any
time.
2.4.4. Organizations should have two people present at ALL times during counting and
depositing of money. In the case of paired organizations, there should be one
representative from each organization. For unpaired organizations, the
organization’s treasurer and another executive officer should be present.
2.4.5. At no time should an organization’s THON solicitations be deposited or
commingled with its existing account. All cash and check solicitation must be
turned into the THON Office at 210 HUB.
2.4.5.1.1. Any organization found depositing solicitations into their existing
University Associated Student Activities Account will receive two (2)
points. The penalties associated with two (2) points include: meeting
with the appropriate member(s) of the Overall Committee, a 5%
deduction of the funds raised in given occasion. A complete list of points
and all associated penalties is available in Appendices D and E.
2.5. All non-Penn State organizations that are fundraising on behalf of THON are
required to follow all of the above policies.
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