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2013 RULEBOOK - Thon

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Rulebook<br />

<strong>2013</strong> Penn State IFC/Panhellenic Dance Marathon<br />

responsible for contacting all companies and foundations for which<br />

there is no contact. Exceptions may be made on a case-by-case<br />

basis, but only after gaining approval from Overall Donor and<br />

Alumni Relations Chairperson, Michael Ringenbach<br />

(donor.alumni.relations@thon.org).<br />

2.2.5. MAIL SOLICITATIONS (THONVELOPE LETTER DRIVES)<br />

2.2.5.1. Individuals may begin collecting addresses for their letter drive prior to the<br />

start of the fundraising season. However, letters CANNOT be mailed and<br />

donations CANNOT be accepted until 7:00am on September 28, 2012. THON<br />

will provide outgoing and returning THONvelopes to all THON fundraising<br />

organizations Monday, November 5, 2012, through Friday, November 9, 2012.<br />

The first 250 THONvelopes provided by each organization will be mailed with<br />

free postage when submitted to the THON office in 210 HUB during<br />

THONvelope Collection Week, Monday, November 26 th , 2012 through<br />

Thursday, November 29, 2012. Additionally, if an Organization meets with its<br />

liaison prior to THONvelope Collection week, THON will mail another 25<br />

THONvelopes on the organization’s behalf.<br />

2.2.5.2. Please have all letters sent out by mid-January so that the Finance<br />

Committee can begin to process incoming checks in a timely manner.<br />

2.2.6. MATCHING GIFTS<br />

2.2.6.1. Many businesses offer matching gift programs to encourage their<br />

employees to support organizations such as THON. Prior to contacting any<br />

business, please contact the Overall Donor and Alumni Relations<br />

Chairperson, Michael Ringenbach (donor.alumni.relations@thon.org).<br />

2.2.6.2. To ensure proper credit for a matching gift donation to your organization,<br />

please attach the ORIGINAL check (made out to Penn State Dance<br />

Marathon) to the BLANK matching gift form provided by the company<br />

donating to THON, place both in an envelope separate from other checks, and<br />

return to Overall Finance Chairperson, Jen Stipa in 210 HUB. Please record<br />

the check information for your organization’s records and verification. The<br />

check will be sent to University Development for processing.<br />

2.2.6.3. Organization members are not permitted to complete matching forms.<br />

PLEASE NOTE: All singular donations of $10,000 and over presented on<br />

behalf of an organization must be presented in the form of a cashier’s<br />

check.<br />

2.2.7. ALTERNATIVE FUNDRAISERS<br />

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