Town of Penhold

Town of Penhold
REGULAR MEETING MINUTES
February 14, 2011
Town Council Chambers
Council Staff
Mayor: Dennis Cooper Rick Binnendyk – CAO
Councillors: Melissa Daines - Legislative Assistant
Wendy Dodman Guests
April Jones
Justina Contenti– Innisfail Province
Chad Hoffman
Danielle Klooster
Heather Klein
Kathy Sitter
Absent: None
A. Call to Order
Mayor Cooper called the meeting to order at 6.31 pm.
Tara Wells – Manager Community Services
Scott Cameron – Red Deer Community Service
Manager
B. Additions to the Agenda
B.1 Additions, Deleting or Changes to the Agenda
� Financial
i. Accounts Payable
- Certificate for Payment #25 Timcon Multiplex
- Hold Back Release Timcon Construction
- Payment #2 Timcon Construction Fire hall
B.2 Adoption of the Agenda
Councillor Hoffman moved to adopt the agenda with additions.
Carried
C. Minutes
C.1 Adoption of the January 24, 2011 Minutes
� F.4 Bolding Councillors name
� J.1 Councillor Sitter’s report Chamber of Commerce meeting explanation
Councillor Sitter moved to accept the Regular Council meeting minutes for January 24, 2011 as
amended.
Carried
Council Minutes February 14 th 2011 Page 1

C.3 Business Arriving From the Minutes
Councillor Klein moved that Mayor Cooper and Councillor Sitter work with administrative
staff to obtain the necessary information to bring forward a nomination to the Alberta Order of
Excellence Council for 2012 nomination.
Carried
Mr. S. Cameron entered Council Chambers at 7:04 pm
D. Delegations / Presentations
D.1 FCSS Red Deer – Program Contract ~ Mr. Scott Cameron -
Social Planning
- Gone through 3 years putting funding model together. Making sure Government documents
aligns with FCSS.
- Not significant changes. Most change putting the board together for FCSS. Identified the board
- Funding decision on behalf of 6 municipalities and the board having the decision to make the
funding decisions.
- An appeal process. Proposing the most fair and timely process.
- Added conflict of interest clause.
- Provision for electronic voting.
- Everything is purposeful and meaningful.
Councillor Sitter moved that the Town enter into a FCSS Multi-Municipal Operating
Agreement with the City of Red Deer.
AND FURTHER; that Council expresses our appreciation for the exceptional service being
provided to the Town of Penhold.
Carried.
Mr. Scott Cameron left Council Chambers at 7:28PM
E. Reports
E.1 Financial
� Accounts For Payment
Councillor Klein moved that the general accounts for payment and Online Payment Statement
be accepted as presented with the exception of Cheques # 20177 Aviation Publications & 20233
Sky Wings Aviation Academy Ltd.
Carried.
Councillor Hoffman moved to accept Cheques # 20177 Aviation Publications & 20233 Sky
Wings Aviation Academy Ltd. for payment.
Carried.
* *Mayor Cooper identified that that he is the owner of Aviation Publications and Sky Wings Aviation
Academy Ltd. and abstained from discussion and voting on payment for cheques #20177 & 20233
� Investment Statement:
Council Minutes February 14 th 2011 Page 2

Councillor Dodman moved to accept the January 2011 Investment Statement as presented.
Carried
� Annual membership with Alberta Urban Municipalities Association
Councillor Sitter moved that the Town purchase a 2011 Membership with Alberta Urban
Municipalities Association AUMA.
Carried.
� Certificate for Payment #25 Timcon Multiplex
Councillor Klooster moved to make payment for Certificate Payment #25 in the amount of
$35,172.08 Penhold Regional Mulitplex to Timcon Constuction (1988) Ltd.
Carried
� Hold Back Release Timcon Construction
Councillor Dodman moved to make payment for Hold Back Release in the amount of
$ 84,992.97 for the Penhold Regional Multiplex to Timcon Constuction (1988) Ltd.
Carried
� Payment #2 Timcon Construction Fire hall
Councillor Hoffman moved to make Payment #2 in the amount of $ 80,504.55 for the Fire Hall
Construction to Timcon Construction (1988) Ltd.
Carried.
E.2 Mayor – Dennis Cooper
Jan 27 PC ~AGM, Mayors and Councillors attended from the surrounding area were in
attendance. Solicitor General was the keynote speaker. Very informative
Jan 28 met with Community Services Manager Ms. Tara Wells about the upcoming breakfast.
Community breakfast went well.
Feb 3 met with Councillor Klooster about writing for the multiplex.
Feb 4 attended at Brownlee LLd legal seminar about emerging trends.
Feb 9 Meeting with Ministers. Talked about willingness of province to support shared facilities.
Made a presentation to Edith Hudson who celebrated her 100 birthday at the multiplex.
Feb 10 attended the open house and hears good discussion on the proposed land use bylaw.
� Emerging Trends: Discussed FOIP and what information should be identified in
Council Meetings. Discussion occurred.
Councillor Klooster moved that Administration review the Town’s Policy in relation to
information coming into council meetings to ensure the Town is following Provincial Lawd
Carried
Councillor Klein moved to accept Mayor Cooper’s report as information.
Carried
E.3 CAO – Rick Binnendyk
� Legislative review Councillor Jones will assist the CAO on the review of this document.
� Budget Meetings: set February 22 @ 7:00PM; 23 @ 6:30PM and Mar. 2 nd @ 6:30pm if
required.
� CAO yearly review – Mar. 17 th @ 6:30 PM; Samples will be forwarded.
Councillor Dodman moved to accept CAO Mr. Binnendyk’s report as information.
Carried
Council Minutes February 14 th 2011 Page 3

E.4 Public Works – Nancy McAteer, Public Works Foreman,
� Request information on damage hole in drywall at Community Hall
Councillor Hoffman moved to accept the Public Works Manager Ms. McAteer’s report as
information.
Carried
* *Mayor Cooper called a recess at 7:35 pm and called the meeting back to order at 7:45 pm
E.5 Multiplex – Derek Crichton
� Expand on people count and how it is done and consider mechanical counter
Councillor Sitter moved to accept the Multiplex Manager Mr. Derek Crichton’s report as
information.
Carried
E.6 Fire Department – Jim Pendergast
� Fire Rescue Association challenges with Province expands on.
Councillor Hoffman moved to accept the Fire Department Fire Chief Mr. Pendergast’s report
as information
Carried
F. New Business
F.1 Alberta Environment Consent to Setback Variance
Councillor Klein moved that the Town approve a reduction in the setback requirements from
the former landfill site from 300 meters to 70 meters in the N.W. ¼ 31-36-27 W4M and into the
N.E. 36-36-28 W4M.
AND FURTHER: this is based on the accepted risk assessment reports and other information
forwarded and found acceptable by Alberta Environment
AND FURTHER: Alberta Environment’s letter Dated Dec. 9 th 2010 giving the respective site
consent to develop up the 70 meters.
Carried
F.2 Lease Agreements: Multiplex Concession and Lounge
Councillor Dodman moved that this item goes to the end of the meeting to be dealt in Camera
being a legal matter.
Carried.
G. Old Business - None
H. By-laws – None
I. Items for Information
� Alberta Transportation ~ Federal Gas Tax Fund for 2010 APA approved.
Council Minutes February 14 th 2011 Page 4

Councillor Sitter moved that the Correspondence be accepted as information.
Carried
J. Round Table
J.1 Discussion
� Councillor Hoffman
� Disappointed in retreat and format layout.
� More members then what he thought should be expected
� Other councillors felt meeting formation went well and connected
� Councillor Jones
� Grand opening DVD
� Marketing DVD is incomplete. Grand opening is complete
� Councillor Jones - Nonies shuttle, running from Penhold to Red Deer. One day a
week in summer they will go to Sylvan Lake.
� Councillor Dodman - Red Deer Home show, order gift. MVC open house.
Strategic Planning meeting
� Councillor Klooster
� Community breakfast, Survey had good feedback.
� Regional Economic alliance is changing.
� Upcoming budget significant changes have been made from 37 positions to
21. Two regions.
� Attended regional transportation, strategic plan.
� Councillor Sitter
� Thought retreat was great for the planning and team building.
Councillor Dodman moved that Councillor`s, Klooster, Hoffman, Sitter, Dodman and Mayor
Dennis Cooper attend EDC meeting in March in Airdrie.
Carried
Councillor Klooster moved for a break at 8:40PM
Carried
Mayor Cooper called the meeting back to order at 8:45PM
K. In-Camera: Legal Matters
Councillor Sitter moved to go into camera at 8.45pm to discuss Multiplex Lease agreements.
Carried
Councillor Sitter moved to come out of camera at 9.07pm
Carried
Council Minutes February 14 th 2011 Page 5

Councillor Klooster moved that the Town uphold current lease agreement with Eastside cafe
and lounge.
Carried
L. Adjournment
There being no further business.
Councillor Hoffman moved to adjourn the meeting at 9.12 pm.
Carried
___________________________ ___________________________
Mayor CAO
Council Minutes February 14 th 2011 Page 6