Town of Penhold
Town of Penhold
Town of Penhold
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<strong>Town</strong> <strong>of</strong> <strong>Penhold</strong><br />
REGULAR MEETING MINUTES<br />
January 10. 2011<br />
<strong>Town</strong> Council Chambers<br />
Council Staff<br />
Mayor Dennis Cooper Absent: none Rick Binnendyk – CAO<br />
Wendy Dodman Stephanie Schwartz – Municipal Office Assistant<br />
Chad H<strong>of</strong>fman Guests<br />
April Jones Justina Contenti– Innisfail Province<br />
Heather Klein Derek Crichton – Multiplex Manager<br />
Danielle Klooster Nancy McAteer – Public Works Foreman<br />
Kathy Sitter Serena King – Community Ties Daycare<br />
Jo Michaluk – Resident<br />
A. Call to Order<br />
� Mayor Cooper called the meeting to order at 6:31 pm.<br />
B. Additions to the Agenda<br />
B.1 Additions to the Agenda<br />
� none<br />
B.2 Adoption <strong>of</strong> the Agenda<br />
Councillor H<strong>of</strong>fman moved to adopt the agenda as presented.<br />
Carried<br />
C. Minutes<br />
C.1 Adoption <strong>of</strong> the December 20 th , 2011 Minutes<br />
� Change <strong>of</strong> spelling error in name<br />
� Change <strong>of</strong> dates and removal <strong>of</strong> parentheses in Item C<br />
Councillor Klooster moved to accept the Regular Council meeting minutes for December<br />
20 th , 2011 as amended.<br />
Carried<br />
D. Crichton and N. McAteer entered the Council Chambers at 6:42 pm.<br />
Council Minutes January 10 th , 2011 Page 1
D. Delegations / Presentations<br />
D.1 Proposed Changes to Multiplex Fees – Derek Crichton ~ Facility Manager<br />
� D. Crichton walked Council through proposed changes to the fee structure, with<br />
background information:<br />
o New fees for 2011/12<br />
o Reflects reasonable costs in discussion with current and potential user groups<br />
Councillor Sitter moved that Council approve the proposed fee schedule as presented,<br />
AND FURTHER; that the facility Manager be given the flexibility to entice tournaments at<br />
preferred rates reflected within the fee schedule.<br />
Carried<br />
D.2 Serena King – Community TIES Daycare Update<br />
� S. King gave an update on the process <strong>of</strong> the daycare<br />
� Opening day will be Feb. 1/2011<br />
� Almost to capacity for under 1 year olds<br />
� Partnering with Kids Kingdom preschool and <strong>of</strong>fering pre-school to the preschool<br />
aged children enrolled in the daycare.<br />
� Council asked questions re: staffing, hours, programs, etc.<br />
� There will be child care in <strong>Penhold</strong> from 6:30AM to 6:30 PM daily<br />
� S. King disclosed that she had asked Councillor Jones to sit on the Community TIES<br />
board<br />
Councillor Klooster moved that Councillor Jones be appointed to sit on the Community<br />
TIES Board for 2011 until the next regular Council organizational meeting in October 2011.<br />
Carried<br />
S. King left the Council Chambers at 7:02 pm.<br />
D. Crichton, N. McAteer, and J. Michaluk left the Council Chambers at 7:02 pm.<br />
E. Reports<br />
E.1 Financial<br />
Councillor Dodman moved to accept the general accounts for payment except cheque<br />
20076.<br />
Carried.<br />
Councillor Klooster moved to accept payment for cheque 20076.<br />
Carried with one abstention.**<br />
* *Mayor Cooper identified that that he is the owner <strong>of</strong> Aviation Publications and abstained<br />
from discussion and voting on payment for cheque #20076<br />
Councillor Klooster moved to accept the November Monthly Bank Reconciliation Statement<br />
as presented.<br />
Carried<br />
Councillor Sitter moved that the <strong>Town</strong> make payment to Timcon Construction Ltd. for claim<br />
#1 representing the construction <strong>of</strong> the <strong>Penhold</strong> Fire Hall.<br />
Carried.<br />
Councillor Klein moved to renew the <strong>Town</strong>’s membership with Federation <strong>of</strong> Canadian<br />
Municipalities (FCM) for 2011.<br />
Carried.<br />
Council Minutes January 10 th , 2011 Page 2
E.2 Mayor – Dennis Cooper<br />
� Made a verbal report<br />
E.3 CAO – Rick Binnendyk<br />
Councillor Dodman moved to accept the CAO’s report as information.<br />
Carried<br />
Mayor Cooper motioned to recess for a break at 7:37 pm.<br />
Mayor Cooper called the meeting back to order at 7:48 pm.<br />
Council proceeded to Item E.5 at this point in the meeting.<br />
E. 4 Public Works – Nancy McAteer, Public Works Foreman<br />
Councillor Klein moved to accept the public Works Foreman Report as information.<br />
Carried.<br />
Public Works Foreman presented a Request for Decision on the Child Mind Area within the<br />
Multiplex. This area has been attempted to be leased out at extremely attractive rates but to no<br />
avail. Administration is requesting permission to utilize the room as a meeting space for the<br />
present time.<br />
Councillor Sitter moved to continue the use <strong>of</strong> the current Child Mind room as a meeting<br />
space for the 2011 calendar year.<br />
And Further; should an interested party come forward for a Child Mind use within this<br />
proposed area consideration will be given to move this room back to the original intended use.<br />
In Favour: Mayor Cooper, Councillors Dodman, H<strong>of</strong>fman, Jones, and Sitter<br />
Opposed: Councillors Klein and Klooster<br />
Carried.<br />
E.5 Multiplex – Derek Crichton<br />
Councillor Sitter moved to accept the Multiplex Facility Manager’s report as information<br />
Carried<br />
Council moved back to Item E.4 at this point in the meeting.<br />
E.6 Fire Department, Jim Pendergast, Fire Chief, Annual Report for 2010<br />
Councillor H<strong>of</strong>fman moved to accept the Fire Chief’s Departmental report as information.<br />
Carried<br />
F. New Business<br />
F.1 IT Support<br />
Councillor Jones moved that Council authorize administration to enter into a one year<br />
contract with Graycon Group Ltd. For the purpose <strong>of</strong> providing IT support for the <strong>Town</strong> <strong>of</strong><br />
<strong>Penhold</strong>.<br />
In Favour: Mayor Cooper<br />
Opposed: Councillors Jones, Dodman, H<strong>of</strong>fman, Klein, Klooster, Sitter<br />
DEFEATED.<br />
Councillor Klooster moved that administration research a Manage Service System for the<br />
Multiplex and report back to Council.<br />
Carried.<br />
Council Minutes January 10 th , 2011 Page 3
G. Old Business<br />
G.1 Policy #1.5 (Council Meetings) amendment<br />
Councillor Klooster moved to accept Policy #1.5 with two amendments:<br />
Section # 8 be added to protect personal information being publicly identified and<br />
Section # 13 recess breaks within the meeting is to occur no less than 1 hour into the meeting.<br />
Carried.<br />
G.2 Election items: report on Municipal election questions and responses<br />
Councillor H<strong>of</strong>fman moved to accept elections report from administration<br />
AND FURTHER: this report be forwarded to the Strategic Planning Session in February for<br />
discussion and direction.<br />
Carried.<br />
Councillor H<strong>of</strong>fman left Council Chambers at 8:42 pm.<br />
Councillor Klooster moved to recess for a break at 8:43 pm.<br />
Councillor H<strong>of</strong>fman returned to Council Chambers during the break.<br />
Mayor Cooper called the meeting back to order at 8:49 pm.<br />
H. By-laws<br />
� None<br />
I. Items for Information<br />
I.2 Correspondence<br />
� Bill 203, "The Alberta Get Outdoors ('GO') Weekend Act”<br />
� Gov <strong>of</strong> Alberta - Transportation<br />
� Statistics Canada<br />
� <strong>Penhold</strong> Memorial Hall Stage Curtain – Stewart Ford<br />
� <strong>Penhold</strong> Detailed Crime Report<br />
� Municipal Planning Commission Meeting Minutes<br />
� Alberta Health Services<br />
� WCB<br />
� Columbia Institute<br />
� Canadian Cancer Society<br />
� Fortis Card<br />
� Email:<br />
o Insight Into Gov<br />
o Alberta Health Services<br />
o FCM News – Week <strong>of</strong> December 13<br />
o Economic Development Training<br />
o CBC Documentary<br />
Councillor H<strong>of</strong>fman left Council Chambers at 9:02 pm.<br />
o Creating and Enforcing Municipal By-laws<br />
o PC Alberta Dinner Ticket Order Form<br />
Councillor H<strong>of</strong>fman reentered Council Chambers at 9:04 pm.<br />
Council Minutes January 10 th , 2011 Page 4
Councillor Klein moved that Mr. Stewart Ford be invited to a Council Meeting in March to<br />
present and discuss the history and action the <strong>Town</strong> may be able do, to commemorate and host<br />
the local artefact.<br />
Carried<br />
Councillor H<strong>of</strong>fman moved to accept the Correspondence as information.<br />
Carried<br />
J. Round Table<br />
J.1 Discussion<br />
� Councillor Jones inquired about water wall in Multiplex and why it was not on<br />
� Councillor Klein discussed the Municipal Planning meeting<br />
� Councillor H<strong>of</strong>fman gave a fire hall progress update<br />
� Councillor Dodman discussed the MPC meeting<br />
o Museum will be closed until Spring<br />
� Councillor Klooster informed Council that she went on vacation<br />
o upcoming PAC meeting at <strong>Penhold</strong> School<br />
o inquired about the possibility <strong>of</strong> getting an information desk in the lobby <strong>of</strong><br />
the Multiplex<br />
o discussed an unsightly bus issue in <strong>Town</strong> to be looked into<br />
� Councillor Sitter discussed Cat Licensing possibilities<br />
o wished a happy New Year to all<br />
K. In-Camera<br />
� None<br />
L. Adjournment<br />
There being no further business.<br />
Councillor H<strong>of</strong>fman moved to adjourn the meeting at 9:25 pm.<br />
Carried<br />
Mayor CAO<br />
Council Minutes January 10 th , 2011 Page 5