RFP 58/FY 2012-2013/CO: DIT/Laptops-USB/rk ... - Syndicate Bank
RFP 58/FY 2012-2013/CO: DIT/Laptops-USB/rk ... - Syndicate Bank RFP 58/FY 2012-2013/CO: DIT/Laptops-USB/rk ... - Syndicate Bank
Ref. No.: RFP 58/FY 2012-2013/CO: DIT/Laptops-USB/rk Date: 27-08-2012 9) THE BID DOCUMENT SHOULD CONSIST OF THE FOLLOWING DOCUMENTS: a. All formats mentioned in Annexure-A along with all other Annexures of this RFP on Company’s letterhead with seal and signature. Relevant proof, wherever required is to be enclosed. b. Bid Security (BG) and RFP Cost (DD/ BC). c. Necessary Resolution/ Copy of Power of Attorney (P/A) authorizing the designated personnel to sign the Bid Proposal. d. Technical Specifications as per Annexure-I. Please furnish details ensuring strict conformity with the specifications in every respect, in order to avoid ambiguity. The software, if any, shall be supplied with Media, Manual and Licence. Relevant Detailed Product Brochures shall be submitted for each item with the proposal. e. A list of Service Centres shall be furnished as per Annexure-G along with details of a contact person, at each of the locations for lodging complaints, apart from call centre facility, centralized e-mail facility, if any. 10) DELIVERY PERIOD: The Bank reserves the right to stagger the deliveries depending upon the readiness of sites at various locations. The Selected Bidder shall inform the readiness of the hardware for the purpose of pre-shipment testing in writing well in advance. The Selected Bidder shall deliver and install Laptops within 4 weeks from the date of issuing of delivery instructions inclusive of completion of the preshipment testing. Wherever Road permits are required one additional week will be provided. For Island Branches the period will be 10 weeks. Liquidated Damages: For any delay in delivery and installation beyond 4 weeks for non road permit locations, beyond 5 weeks for road permit locations and beyond 10 weeks for Island branches, from the date of the delivery instructions issued by the Bank, the Bank reserves the right to charge an LD (Liquidated Damages) at the rate of 0.50% of the cost of the Laptops per week subject to a maximum of 10% of the Contract Value of Laptops. If the Liquidated Damages reach the maximum value, the Bank will be at liberty to cancel the entire Contract and invoke all the Guarantees/ Securities provided by the Selected Bidder. However, if there is delay beyond the above period and/or amendments thereon, due to reasons attributable to the Bank, such period will be exempted from computation of delay for the purpose of LD. The Selected Bidder shall have to produce document showing "Reasons for delay to commence work" from the representatives of SyndicateBank at respective locations and to undertake to complete the project within next 4 weeks of confirmation of readiness of infrastructure by the Bank. This, however, does not preclude the Bank from invoking the Performance Security, if warranted, as per the terms of this Bid Document. Page 6 of 36
Ref. No.: RFP 58/FY 2012-2013/CO: DIT/Laptops-USB/rk Date: 27-08-2012 11) WARRANTY AND SUBMISSION OF BANK GUARANTEE: Laptops shall carry a free comprehensive, onsite international warranty for a minimum period of Three (3) Years , however, for Battery, Power Cord and Adaptor, it is one year warranty including replacement. Bank may enter into annual maintenance contract (AMC) with the Vendor after completion of free warranty period of three years at mutually agreed rates between the Bank and the Vendor. WARRANTY: a) The Bidder warrants that the Goods supplied under the Contract are new, unused and shall have no defect arising from design, materials or workmanship. b) This Warranty shall remain valid for a minimum period of 36 (Thirty Six) months after the goods, or any portion thereof as the case may be, have been delivered to and accepted at the final destination indicated in the Contract, or for minimum period of 39 (Thirty Nine) months after the date of delivery, whichever period concludes earlier. c) Within Thirty (30) days of the acceptance of the Purchase Order from the Bank, the Selected Bidder shall furnish the Performance Security (BG) equivalent to 10% (ten percent) of the Contract Value from the reputed Banks in India, other than SyndicateBank for the period of 42 months as per the format. � If BG is not submitted within stipulated time, a penalty at the rate of 0.50% of the Contract Value of Laptops will be levied for every week subject to a maximum of 10% of the Contract Value of Laptops. Failure of the Selected Bidder to comply with the requirement of accepting the Purchase Order and/or submitting Performance Security shall constitute sufficient grounds for the annulment of the award and forfeiture of the Bid Security. 12) PAYMENT TERMS: All payments will be released from our office within 30 days of claim on submission of all relevant documents and proofs. The payments will be released through NEFT/ RGTS and the Selected Bidder has to provide necessary Bank Details like Account No., Bank’s Name with Branch, IFSC Code etc. Applicable TDS, if any, will be deducted at the time of releasing the payments. i) On Delivery: Seventy (70) % of the Contract Price of the Goods along with 100% sales tax, 100% Octroi, wherever applicable, backed by necessary proof shall be paid on receipt of goods and upon submission of the following documents (separate requests for release of Octroi payments will not be entertained): a) Bidder's Original Invoice (with certified Xerox copy), showing Contract No, Goods description, quantity, unit price, total amount, Serial Nos. of the Equipment/s etc. Page 7 of 36
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Ref. No.: <strong>RFP</strong> <strong>58</strong>/<strong>FY</strong> <strong>2012</strong>-<strong>2013</strong>/<strong>CO</strong>: <strong>DIT</strong>/<strong>Laptops</strong>-<strong>USB</strong>/<strong>rk</strong> Date: 27-08-<strong>2012</strong><br />
9) THE BID DOCUMENT SHOULD <strong>CO</strong>NSIST OF THE FOLLOWING<br />
DOCUMENTS:<br />
a. All formats mentioned in Annexure-A along with all other Annexures of this<br />
<strong>RFP</strong> on Company’s letterhead with seal and signature. Relevant proof,<br />
wherever required is to be enclosed.<br />
b. Bid Security (BG) and <strong>RFP</strong> Cost (DD/ BC).<br />
c. Necessary Resolution/ Copy of Power of Attorney (P/A) authorizing the<br />
designated personnel to sign the Bid Proposal.<br />
d. Technical Specifications as per Annexure-I. Please furnish details ensuring<br />
strict conformity with the specifications in every respect, in order to avoid<br />
ambiguity. The software, if any, shall be supplied with Media, Manual and<br />
Licence. Relevant Detailed Product Brochures shall be submitted for each<br />
item with the proposal.<br />
e. A list of Service Centres shall be furnished as per Annexure-G along with<br />
details of a contact person, at each of the locations for lodging complaints,<br />
apart from call centre facility, centralized e-mail facility, if any.<br />
10) DELIVERY PERIOD:<br />
The <strong>Bank</strong> reserves the right to stagger the deliveries depending upon the<br />
readiness of sites at various locations. The Selected Bidder shall inform the<br />
readiness of the hardware for the purpose of pre-shipment testing in writing well<br />
in advance.<br />
The Selected Bidder shall deliver and install <strong>Laptops</strong> within 4 weeks from the<br />
date of issuing of delivery instructions inclusive of completion of the preshipment<br />
testing. Wherever Road permits are required one additional week will<br />
be provided. For Island Branches the period will be 10 weeks.<br />
Liquidated Damages: For any delay in delivery and installation beyond 4<br />
weeks for non road permit locations, beyond 5 weeks for road permit locations<br />
and beyond 10 weeks for Island branches, from the date of the delivery<br />
instructions issued by the <strong>Bank</strong>, the <strong>Bank</strong> reserves the right to charge an LD<br />
(Liquidated Damages) at the rate of 0.50% of the cost of the <strong>Laptops</strong> per week<br />
subject to a maximum of 10% of the Contract Value of <strong>Laptops</strong>.<br />
If the Liquidated Damages reach the maximum value, the <strong>Bank</strong> will be at liberty<br />
to cancel the entire Contract and invoke all the Guarantees/ Securities provided<br />
by the Selected Bidder.<br />
However, if there is delay beyond the above period and/or amendments<br />
thereon, due to reasons attributable to the <strong>Bank</strong>, such period will be exempted<br />
from computation of delay for the purpose of LD. The Selected Bidder shall<br />
have to produce document showing "Reasons for delay to commence wo<strong>rk</strong>"<br />
from the representatives of <strong>Syndicate</strong><strong>Bank</strong> at respective locations and to<br />
undertake to complete the project within next 4 weeks of confirmation of<br />
readiness of infrastructure by the <strong>Bank</strong>. This, however, does not preclude the<br />
<strong>Bank</strong> from invoking the Performance Security, if warranted, as per the terms of<br />
this Bid Document.<br />
Page 6 of 36
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