RFP 58/FY 2012-2013/CO: DIT/Laptops-USB/rk ... - Syndicate Bank
RFP 58/FY 2012-2013/CO: DIT/Laptops-USB/rk ... - Syndicate Bank RFP 58/FY 2012-2013/CO: DIT/Laptops-USB/rk ... - Syndicate Bank
Ref. No.: RFP 58/FY 2012-2013/CO: DIT/Laptops-USB/rk Date: 27-08-2012 2.2. Bidders not submitting the above undertaking or submitting the same with deviations/ amendments thereto will be disqualified from further evaluation/ participation in the process of relevant procurement. 2.3. Bidders should ensure that they have valid Digital Certificate well in advance to participate in the Reverse Auction. Bank and/ or Service Provider will not be responsible in case Bidder could not participate in Reverse Auction due to non-availability of valid Digital Certificate. 2.4. Bidders participating in Reverse Auction shall submit the following duly signed by the same Competent Authority who signs the offer documents in response to the RFP floated by Bank: 3. Training: 2.4.1. Undertaking letter for acceptance of Rules for Online Reverse Auction and Letter of Authority authorizing the name/s of official/s to take part in Reverse Auction as per the format Annexure - K -1 (Compliance Statement for Reverse Auction) 2.4.2. Agreement between Service Provider and Bidder. This format will be given by the Service Provider prior to announcement of Reverse Auction. 3.1. The Service Provider shall impart training on the Reverse Auction to representatives of all eligible Bidders for participation in Reverse Auction. 3.2. All rules & procedure related to Reverse Auction will be explained during the training. 3.3. The Bank/ Service Provider may also conduct a “Mock Reverse Auction” to familiarise the Bidder/s with Reverse Auction process. 3.4. Date, Time, Venue etc. of training will be advised at appropriate time. 3.5. Eligible Bidder/ his authorized nominee has to attend the training as per the schedule and at the specified venue at his/ Bidder’s own cost. 3.6. No request from the Bidders for change in training schedule and/ or venue will be entertained. 3.7. However, Bank reserves the right to postpone/ change/ cancel the training schedule for whatsoever reasons without assigning any reasons thereof, even after its communication to eligible Bidders. 3.8. Any Bidder not participating in the training process will do so at his own risk and it shall not be open for him to make any complaint/ grievance later. 4. Reverse Auction Schedule: 4.1. The date & time of commencement of Reverse Auction and its duration of time shall be communicated to the technically responsive Bidders prior to the Reverse Auction date. 4.2. Bank reserves the right to postpone/ change/ cancel the Reverse Auction event even after its communication to Bidders without assigning any Page 28 of 36
Ref. No.: RFP 58/FY 2012-2013/CO: DIT/Laptops-USB/rk Date: 27-08-2012 reasons thereof. 4.3. Reverse Auction will normally be for a period of one hour. If a Bidder places a bid price in last 10 minutes of closing of the Reverse Auction, the auction period shall get extended automatically for another 10 minutes. In case there is no Bid Price in the last 10 minutes of closing of Reverse Auction, the auction shall get closed automatically without any extension. 4.4. The time period of Reverse Auction & Maximum number of its extensions & time are subject to change and will be advised to eligible Bidders before the start of the Reverse Auction event. 4.5. During English Reverse (no ties) Auction, if no Bid is received within the specified time, the Bank, at its discretion, may decide to revise Start Price/ scrap the Reverse Auction process/ proceed with conventional mode of tendering. 5. Bidding Currency: Bidding will be conducted in Indian Rupees (INR). 6. Price Schedule and AMC after Warranty: The Bidder, during the Reverse-Auction, shall quote the Hardware Prices as per the following format: Sl. No. 1 Item Description (a) Qty (Nos) (b) (Amount in `) Unit Price with 3 years warranty (c) Total Price (d) = (b) * (c) Laptop with i3 processors 400 xxx xxx GRAND TOTAL xxx Notes: a. The vendor has to quote the above prices excluding taxes. b. Warranty for Laptops, is for 3 years. However, for Battery, Power Cord and Adaptor, it is one year warranty including replacement. c. L1 status is determined based on ‘GRAND TOTAL’. d. Sales Tax/ Service Tax / VAT, at actual, is payable extra. e. The prices quoted should be valid for one year from the date of acceptance of Purchase Order. f. Irrespective of the Bidder’s Service Level Agreement with Original manufacturer, at cost or otherwise etc., the Bidder has to strictly adhere to the service support terms & conditions of RFP. g. Bank may enter into annual maintenance contract (AMC) with the vendor after completion of free warranty period of three years at mutually agreed rates between the Bank and the Vendor. h. Bank may require 100 Laptops within a period of 2 weeks. The Bidder should be in a position to supply the same. 7. Start Price: 7.1 Bidder needs to give their indicative price to the Bank during the ONLINE Page 29 of 36
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Ref. No.: <strong>RFP</strong> <strong>58</strong>/<strong>FY</strong> <strong>2012</strong>-<strong>2013</strong>/<strong>CO</strong>: <strong>DIT</strong>/<strong>Laptops</strong>-<strong>USB</strong>/<strong>rk</strong> Date: 27-08-<strong>2012</strong><br />
2.2. Bidders not submitting the above undertaking or submitting the same with<br />
deviations/ amendments thereto will be disqualified from further evaluation/<br />
participation in the process of relevant procurement.<br />
2.3. Bidders should ensure that they have valid Digital Certificate well<br />
in advance to participate in the Reverse Auction. <strong>Bank</strong> and/ or<br />
Service Provider will not be responsible in case Bidder could not<br />
participate in Reverse Auction due to non-availability of valid Digital<br />
Certificate.<br />
2.4. Bidders participating in Reverse Auction shall submit the following duly<br />
signed by the same Competent Authority who signs the offer documents in<br />
response to the <strong>RFP</strong> floated by <strong>Bank</strong>:<br />
3. Training:<br />
2.4.1. Undertaking letter for acceptance of Rules for Online Reverse<br />
Auction and Letter of Authority authorizing the name/s of official/s to<br />
take part in Reverse Auction as per the format Annexure - K -1<br />
(Compliance Statement for Reverse Auction)<br />
2.4.2. Agreement between Service Provider and Bidder. This format will be<br />
given by the Service Provider prior to announcement of Reverse<br />
Auction.<br />
3.1. The Service Provider shall impart training on the Reverse Auction to<br />
representatives of all eligible Bidders for participation in Reverse Auction.<br />
3.2. All rules & procedure related to Reverse Auction will be explained during<br />
the training.<br />
3.3. The <strong>Bank</strong>/ Service Provider may also conduct a “Mock Reverse Auction”<br />
to familiarise the Bidder/s with Reverse Auction process.<br />
3.4. Date, Time, Venue etc. of training will be advised at appropriate time.<br />
3.5. Eligible Bidder/ his authorized nominee has to attend the training as per<br />
the schedule and at the specified venue at his/ Bidder’s own cost.<br />
3.6. No request from the Bidders for change in training schedule and/ or<br />
venue will be entertained.<br />
3.7. However, <strong>Bank</strong> reserves the right to postpone/ change/ cancel the<br />
training schedule for whatsoever reasons without assigning any reasons<br />
thereof, even after its communication to eligible Bidders.<br />
3.8. Any Bidder not participating in the training process will do so at his own<br />
risk and it shall not be open for him to make any complaint/ grievance<br />
later.<br />
4. Reverse Auction Schedule:<br />
4.1. The date & time of commencement of Reverse Auction and its duration of<br />
time shall be communicated to the technically responsive Bidders prior to<br />
the Reverse Auction date.<br />
4.2. <strong>Bank</strong> reserves the right to postpone/ change/ cancel the Reverse Auction<br />
event even after its communication to Bidders without assigning any<br />
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