RFP 58/FY 2012-2013/CO: DIT/Laptops-USB/rk ... - Syndicate Bank
RFP 58/FY 2012-2013/CO: DIT/Laptops-USB/rk ... - Syndicate Bank RFP 58/FY 2012-2013/CO: DIT/Laptops-USB/rk ... - Syndicate Bank
Ref. No.: RFP 58/FY 2012-2013/CO: DIT/Laptops-USB/rk Date: 27-08-2012 04. 05. 06. 07. Supplying and Maintenance of Laptops for the last 3 years. Bidder should have supplied at least 500 numbers of Laptops put together to Banks/ Financial Institutions/ PSUs from January 2010 to August 2012. Bidder should be a profit making company, at least for 2 years during the last 3 financial years (2009 -10, 2010-11 and 2011-12). Bidder should have a turnover of `7.00 Crore for the last three financial years put together in Laptop business alone (2009-10, 2010-11, 2011-12). Bidders should have digital signature to participate in On-line Sealed Bid and Reverse Auction. Service Centres: Bidder should have Own or Franchisee Service Centres in and around 100 Kms from the Bank’s Regional Office locations. been supplying laptops for the last 3 years. Certified Xerox copies of Purchase Orders or letters issued by the Organisation where it is supplied, with No. of locations. Audited Financial Statements (and Annual Reports, if applicable) for the last three financial years, viz. 2009-10, 2010-11 and 2011-12. Certificate from the Chartered Accountant showing Turnover in Laptop Business. Details of Certificate to be furnished. Proof of the same is to be enclosed. Service Centre details are to be submitted in Annexure–G with address and contact details. Bank’s Regional Office locations Agra Ahmedabad Anantapur Bangalore Belgaum Bellary Bhopal Bhubaneswar Bijapur Chandigarh Chennai Coimbatore Delhi Ernakulam Faridabad Ghaziabad Hubli Hyderabad Vijayawada Kannur Karwar Kolkata Lucknow Mangalore Meerut Mumbai Mysore Nagpur Nellore Panaji Patna Pune Trivandrum Udupi Jaipur Moradabad Guwahati The Bidder should enclose proof in support of all Pre-Qualification Criteria while submitting the Bid Proposals, failing which, the Bid Proposal will not be considered for further evaluation and may be treated as technically non-responsive. Bidders not meeting the pre-qualification criteria will not be considered for further evaluation and their Bids will be summarily rejected. No Communication will be entertained in this regard. Disclaimer: This RFP is not an offer by SyndicateBank, but an invitation to receive response from Bidders. No contractual obligation whatsoever shall arise from the RFP process unless and until a formal Contract is signed and executed by duly Authorised officers of SyndicateBank with the Bidder. Authorization to Bid: The Bid Proposal being submitted would be binding on the Bidder. As such it is necessary that authorized personnel of the firm or organization sign the Bid. The Page 2 of 36
Ref. No.: RFP 58/FY 2012-2013/CO: DIT/Laptops-USB/rk Date: 27-08-2012 designated personnel should be authorized by a senior official of the Organisation having such authority to do so. The same person or a different person should be authorised who should have Digital Certificate issued in his name and should have authority to quote Bid amount in On-line Sealed Bid and also quote offer price during On-line Reverse Auction. The details of Digital Certificate like Name, Digital Key details, Issuing Authority and validity etc. are to be provided. The certified Xerox copy of necessary Original Resolutions/ Authority/ Power of Attorney having authority to authorise the person to submit Bid Documents/ participate in On-line Sealed Bid and Reverse Auction, on behalf of the Company shall be enclosed. The proposal must be accompanied with an undertaking letter duly signed by the designated personnel providing a Bid commitment. The letter should also indicate the complete name and designation of the designated personnel as per Annexure-F. FOLLOWING INSTRUCTIONS MAY PLEASE BE TAKEN NOTE OF IN THIS CONNECTION: 1) Offer shall be submitted for the full schedule of requirements. 2) BID SECURITY AND COST OF RFP: I. BID SECURITY: A) The Bidder shall furnish, as part of its Bid, a Bid Security for an amount of `5.00 Lakhs (Rupees Five Lakh Only) in the form of a Bank Guarantee (BG) issued by a reputed Bank in India other than SyndicateBank and acceptable to the Bank in the format enclosed (Annexure-D), to be valid for a period of six months from the last date for submission of Bid Document, along with the Bid Documents. B) The Selected Bidder's Bid Security will be discharged upon the Bidder’s furnishing the Performance Security (BG) for 10% (ten percent) of the Contract Value, to be valid for a period of 42 months. Unsuccessful Bidder's Bid Security will be discharged or returned as promptly as possible, but not later than 30 days after the expiration of the period of Bid validity prescribed by the Bank. C) THE BID SECURITY MAY BE FORFEITED: i) If a Bidder withdraws it’s Bid during the period of Bid validity; or fails to participate and submit On-line Bid or fails to login during On-Line Reverse Auction. ii) In case of a Selected Bidder, if the Bidder fails: � To accept the terms of Purchase Order, OR � To furnish Performance Security, OR � Fails to comply any of the terms of the RFP or Purchase Order. II. COST OF RFP: This RFP document is available at our Bank’s website, www.syndicatebank.in and can be downloaded from the website. A non-refundable Demand Draft/ Banker’s Cheque for `25,000/- (Rupees Twenty Five Thousand Only) in favour Page 3 of 36
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Ref. No.: <strong>RFP</strong> <strong>58</strong>/<strong>FY</strong> <strong>2012</strong>-<strong>2013</strong>/<strong>CO</strong>: <strong>DIT</strong>/<strong>Laptops</strong>-<strong>USB</strong>/<strong>rk</strong> Date: 27-08-<strong>2012</strong><br />
04.<br />
05.<br />
06.<br />
07.<br />
Supplying and Maintenance of <strong>Laptops</strong><br />
for the last 3 years.<br />
Bidder should have supplied at least<br />
500 numbers of <strong>Laptops</strong> put together to<br />
<strong>Bank</strong>s/ Financial Institutions/ PSUs<br />
from January 2010 to August <strong>2012</strong>.<br />
Bidder should be a profit making<br />
company, at least for 2 years during<br />
the last 3 financial years (2009 -10,<br />
2010-11 and 2011-12).<br />
Bidder should have a turnover of `7.00<br />
Crore for the last three financial years<br />
put together in Laptop business alone<br />
(2009-10, 2010-11, 2011-12).<br />
Bidders should have digital signature to<br />
participate in On-line Sealed Bid and<br />
Reverse Auction.<br />
Service Centres:<br />
Bidder should have Own or Franchisee<br />
Service Centres in and around 100<br />
Kms from the <strong>Bank</strong>’s Regional Office<br />
locations.<br />
been supplying laptops for the last<br />
3 years.<br />
Certified Xerox copies of Purchase<br />
Orders or letters issued by the<br />
Organisation where it is supplied,<br />
with No. of locations.<br />
Audited Financial Statements (and<br />
Annual Reports, if applicable) for<br />
the last three financial years, viz.<br />
2009-10, 2010-11 and 2011-12.<br />
Certificate from the Chartered<br />
Accountant showing Turnover in<br />
Laptop Business.<br />
Details of Certificate to be<br />
furnished.<br />
Proof of the same is to be<br />
enclosed. Service Centre details<br />
are to be submitted in Annexure–G<br />
with address and contact details.<br />
<strong>Bank</strong>’s Regional Office locations<br />
Agra Ahmedabad Anantapur Bangalore Belgaum Bellary<br />
Bhopal Bhubaneswar Bijapur Chandigarh Chennai Coimbatore<br />
Delhi Ernakulam Faridabad Ghaziabad Hubli Hyderabad<br />
Vijayawada Kannur Karwar Kolkata Lucknow Mangalore<br />
Meerut Mumbai Mysore Nagpur Nellore Panaji<br />
Patna Pune Trivandrum Udupi Jaipur Moradabad<br />
Guwahati<br />
The Bidder should enclose proof in support of all Pre-Qualification Criteria while<br />
submitting the Bid Proposals, failing which, the Bid Proposal will not be considered<br />
for further evaluation and may be treated as technically non-responsive.<br />
Bidders not meeting the pre-qualification criteria will not be considered for further<br />
evaluation and their Bids will be summarily rejected. No Communication will be<br />
entertained in this regard.<br />
Disclaimer:<br />
This <strong>RFP</strong> is not an offer by <strong>Syndicate</strong><strong>Bank</strong>, but an invitation to receive response<br />
from Bidders. No contractual obligation whatsoever shall arise from the <strong>RFP</strong> process<br />
unless and until a formal Contract is signed and executed by duly Authorised officers<br />
of <strong>Syndicate</strong><strong>Bank</strong> with the Bidder.<br />
Authorization to Bid:<br />
The Bid Proposal being submitted would be binding on the Bidder. As such it is<br />
necessary that authorized personnel of the firm or organization sign the Bid. The<br />
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