FINANCIAL MANAGEMENT POLICY MANUAL

postage and shifted the budget function from the headquarters level to the
user.
2. BUDGET POLICY. The cost of official mail is the budgeting and funding
responsibility of each activity that obtains postage from the post office. These
costs should be funded from the appropriation that finances the operations of
the activity.
3. PAYMENT POLICY. Payment for all U.S. Postal Service (USPS)
services will be made at the time the service is contracted. The Comptroller
and the command Official Mail Manager (OMM) will jointly determine which
of the following forms of payment is appropriate for each type of USPS
service.
a. Treasury Check. Users shall follow local procedures for obtaining
Treasury checks from the Disbursing Office for the purchase of USPS
services.
b. Cash. The OMM may be appointed paying agent and allotted a small
amount of cash to pay for incidental postal expenses.
c. Cash From an Imprest Fund. Imprest fund cashiers may either provide
cash for the purchase of postal services or reimburse authorized personnel
for such purchases.
d. Advance Deposit Trust Account (ADTA). ADTAs may be established
at civil post offices to pre-pay for future services and should be limited to
the amount of anticipated requirements for the current quarter. The USPS
is paid in advance by treasury check and services are charged to the
account as they are used.
4. SOURCE DOCUMENT. OPNAVINST 5218.7A provides detailed
information on financial and non-financial aspects of official mail
management policies and procedures.
(Change 64)
075212 DEPARTMENT OF LABOR
1. PURPOSE OF FUND. Title 5 U.S. Code 8147 provides, in part, that each
agency must include in its annual budget estimates a request for an
appropriation equal to the amount of the total payments made by the
Department of Labor in behalf of each department's employees. It further
provides that funds appropriated pursuant to such requests shall be used to
reimburse the Employees' Compensation Fund of the Department of Labor.
2. BUDGETING PROCEDURES. In accordance with arrangements made by
the Office of the Secretary of Defense, the Department of Labor provides
statements of compensation benefits paid on account of injury or death of
employees or persons engaged in military functions under the jurisdiction of
Financial Management Policy
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