FINANCIAL MANAGEMENT POLICY MANUAL

. NCR Space. The Administrative Officer, Navy Department receives
from the USD (C) requests for advances or payments for the DON share
of space and facilities assigned to the Department of Defense (DoD) in the
NCR. The Administrative Officer certifies the validity of the billing or
endorses the requests for advances, prepares a proportional distribution of
charges between the Navy and Marine Corps, and passes them to the CNO
or a designated agent to process for payment, subject to appropriate
coordination with Headquarters, Marine Corps.
c. Space outside the NCR. The CNO or his designated agent, upon
receipt of the billing from GSA for all assigned space, services and
facilities outside the NCR, obtains requisite certifications, including
appropriate Marine Corps coordination, and processes for payment the
proportional share applicable to Navy and Marine Corps funds.
4. MANAGEMENT RESPONSIBILITY. The CNO, the CMC, and DON
staff offices have the responsibility for ensuring that space usage by
subordinate commands appropriately emphasizes efficient and effective usage
and that plans concerning space changes are made with due consideration of
the fiscal impact. It will be necessary to provide funding for costs which may
be incurred as a result of decisions on space changes made subsequent to
submission of the DON budget to OSD and which result in an overall increase
in rental costs. For such changes outside the NCR, Navy major claimants
must ascertain whether CNO can make budgetary adjustments for funding of
the first partial and/or full year of new occupancy not included in the annual
budget request. CMC must also make internal budgetary adjustments to
accommodate the financial impact of out-of-cycle space decisions affecting
Marine Corps costs. The Administrative Officer, Navy Department, will
coordinate with CNO and CMC in connection with potential unfunded space
occupancy decisions within the NCR to ensure that they can be
accommodated within available resources. In addition to budgeting for the
reimbursement to GSA for standard level user charges, CNO, CMC,
subordinate commands, and activities will be required to reimburse GSA
directly for special services above the level included in the standard level user
charge (defined by GSA as those normally furnished by the private sector).
5. SOURCE DOCUMENT. Detailed information related to the subject
covered in this paragraph is contained in the current issuance of
SECNAVINST 7000.21.
(Change 59)
075211 UNITED STATES POSTAL SERVICE
1. AUTHORITY. The Defense Management Review determined that the
costs of official mail could be lowered within the Department of Defense
through the decentralization of postal payment management. Therefore, as of
1 October 1993, DON converted to commercial mail in place of penalty
Financial Management Policy
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