FINANCIAL MANAGEMENT POLICY MANUAL

a message annually that clarifies evacuation entitlements for families
of DOD military members, DOD civilian employees, and/or families
evacuated from Continental United States (CONUS) locations due to
disasters. This guidance should be reviewed to ensure currency. The
following are basic conditions necessary for reimbursement of
evacuation expenses when the applicable military authority issues an
evacuation order within CONUS:
(1) An evacuation order for a military facility or command applies
to all employees, both, civilian and military. There is no limitation
for eligibility of reimbursement due to the timing of the issuance of
the evacuation order. If an evacuation order is issued during nonworking
hours, and all other criteria is met, then reimbursement is
allowable.
(2) Military personnel residing on the base or within a specific
geographic area surrounding the base, as identified in the
evacuation order.
(3) Civilian personnel residing on the base.
(4) Civilian personnel residing in the local community must also
receive an evacuation order from their local civil authorities. If the
applicable military authority issues an evacuation order for the
facility or command that sends civilian employees home, but there
is not a corresponding evacuation order from the local civil
authorities, then the civilian employees are not eligible for
reimbursement. Further, the decision of local civil authorities to
evacuate an area is not sufficient to guarantee reimbursement, as
these officials cannot obligate the expenditure of government
funds.
(5) Civilian personnel who are directed to relocate to safe haven
destinations to continue working are due reimbursement the same
as military personnel.
(6) Civilian personnel who are unable to reach their non-evacuated
residence after the base is evacuated.
(7) Reimbursement for travel, lodging, and per diem is only
authorized for evacuation to the designated safe haven (this is the
maximum distance allowed). Receipts and non-availability
statements are required for lodging. If the military member or
civilian employee remains in their home and does not choose to
evacuate, they are not entitled to per diem. Expenses are eligible
for reimbursement only for the period of time identified on the
evacuation order by the military authority.
Financial Management Policy
3-76