MORAVIAN GEOGRAPHICAL REPORTS - Institute of Geonics ...

Vol. 18, 4/2010 MoraVian geographical reports
MoraVian geographical reports
in the geoBiBline DataBase
Eva NOVOTNÁ
The database Geographical Bibliography of the Czech Republic on-line (www.geobibline. cz)
is built with the support of the Ministry of Culture of the Czech Republic thanks to the
cooperation of specialised research libraries with the National Library and with libraries of
the Academy of Sciences. The groundwork of the database was created in the Geographical
Library of the Faculty of Science, Charles University in Prague in partnership with the library
of the Faculty of Science, Masaryk University in Brno and with the geography department of
J. E. Purkyně University in Ústí nad Labem. There are currently 16 libraries working on the
project. Important partners include the Research Library in Olomouc, the Moravian Library
in Brno and the Education and Research Library in Pilsen. The basic beta version of the
stand-alone database and OPAC in SW Aleph 500 environment was created in the first phase
at Charles University. Save for imports, the formation of the database is proceeding with the
original cataloguing of monographs, periodicals, cartographic documents, Master’s theses,
electronic documents and particularly 39 titles of profile departmental periodicals.
The file of selected titles also contained a product of the Institute of Geonics, v. v. i. (Academy of
Sciences of the Czech Republic), Moravian Geographical Reports (MGR), issued since 1993.
The records of titles from years 1997 – 2008 excerpted from the periodicals by Moravian Library
were, within the cooperative formation, loaded to the National Library of the Czech Republic
database for analytical indexing where our bibliography draws records. The articles were
imported to the GEOBIBLINE database in 2009. Our colleague Věra Anthová from the Library
of the Faculty of Science, Masaryk University in Brno, completed the bibliography of articles
with the missing volumes from the period1993 – 1996. In the mid-2010 the database already
contained a total of 280 articles from MGR. Newly issued volumes will be gradually excerpted.
The survey of publishing full texts of the articles was carried out already earlier. The MGR
editorial used to publish via Internet the full texts with one-year delay. We started negotiations
with the Institute management. Vladimír Herber (Faculty of Science, Masaryk University) in
agreement with colleagues from the Institute of Geonics scanned individual articles namely
from older volumes. Each article was appended with relevant periodical cover. The director of
the Institute of Geonics, prof. Radim Blaheta agreed at the beginning of 2010 with saving data
to the server of the Department of Applied Cartography, Faculty of Science, Charles University
and with publishing the full texts within the GEOBIBLINE database. The condition was the
mentioned one-year delay. The advantage of this type of processing and storing full texts is
primarily the guarantee of the fixed address, which allows the user the access at any time
even when the web pages change. The articles were, in the noted field, supplemented with the
copyright information of the Institute of Geonics, v. v. i., Academy of Sciences of the Czech
Republic for the full texts. The texts could not have been attached to the field MARC21 856 for
URL address since the Institute’s internet version makes accessible only the whole issue in
PDF, i.e. several articles at one go, which would be too a long browsing for the readers. The
article texts were saved under pre-specified conventions – year, volume, author and title –
separated and added as objects to bibliographical records. It was possible to link the articles
through ADAM software, which serves for adding objects to the database of Aleph system.
The best way to search all issues of the title is through the name index. Here you can enter
a particular title of the Moravian Geographical reports and the title with the number
plus 99 will appear in the index below the search window. However, there are in fact more
records in the database, 280 bibliographic records for now. The user will have a condensed view
but by clicking the number on the left, the record will pop up. Each underlined text is in other
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