regular meeting of the board of trustees date - College of the Desert

REGULAR MEETING OF THE BOARD OF TRUSTEES 

DATE: THURSDAY, NOVEMBER 18, 2004 

TIME: 6:30 P.M.—REGULAR MEETING OF THE BOARD OF TRUSTEES 

LOCATION: ROOM EVC 9, OF THE EASTERN VALLEY CENTER, 44-199 MONROE STREET, INDIO, 

CALIFORNIA 

I. CALL TO ORDER – PLEDGE OF ALLEGIANCE 

II. ROLL CALL – TRUSTEES GRAY, HAYDEN, HOUSE, STEFAN, SUITT AND STUDENT 

TRUSTEE STERLING 

III. AGENDA: 

A. BOARD MEETING AGENDA: Pursuant to Government Code Section 54954.2, subdivision 

(2), the legislative body may take action on items of business not appearing on the 

posted agenda, upon a determination by a 2/3 vote of the legislative body, or (if less than 

2/3 of the members are present, a unanimous vote of those present), that there is a need 

to take immediate action and that the need for action came to the attention of the local 

agency subsequent to the agenda being posted as specified. 

B. CONFIRMATION OF AGENDA: Approve the agenda of the Regular Meeting of November 

18, 2004, with any additions or deletions that receive a unanimous vote. 

IV. APPROVE THE MINUTES OF THE REGULAR MEETING OF OCTOBER 28, 2004 

V. PUBLIC COMMENTS: PERSONS WHO WISH TO SPEAK TO THE BOARD MAY DO SO AT THIS 

TIME WITH A TIME LIMIT OF 3 MINUTES. THOSE WHO WISH TO SPEAK TO SPECIFIC 

AGENDA ITEMS SHOULD COMPLETE THE “REQUEST TO ADDRESS THE BOARD” FORM 

AND PRESENT IT TO THE SECRETARY. COMMENTS ON AGENDA ITEMS WILL ALSO BE 

LIMITED TO 3 MINUTES UNLESS FURTHER TIME IS GRANTED BY THE BOARD. COMMENTS 

ON AGENDA ITEMS WILL BE LIMITED TO A TOTAL OF TWENTY (20) MINUTES PER ITEM.

PAGE TWO—REGULAR MEETING 

NOVEMBER 18, 2004—EASTERN VALLEY CENTER, INDIO, CALIFORNIA 

VI. CONSIDERATION OF CONSENT AGENDA: 

(CONSENT ITEMS ARE IDENTIFIED WITH AN*) 

A. SUPERINTENDENT/PRESIDENT: 

1. Placeholder--Out-of-State/Out-of-Country Travel 

2. Placeholder--Reorganization of Ancillary Entities Into Auxiliary Organizations 

Pursuant to Education Code and Government Code Requirements 

3. Annual Organizational Meeting of Governing Board 

4. Accreditation Update 

B. HUMAN RESOURCES: 

* 1. Management and Supervisors—Retirement 

* 2. Management – Administrative Reassignment 

* 3. Classified – Retirement 

* 4. Classified – Resignation 

* 5 Classified – Extension of Assignment 

6. Placeholder – Joint Re-opener Proposal – CCA/CTA and District Re-openers: Public 

Hearing 

7. California School Employees Association (CSEA) Chapter 407 – Salary Increase 

8. Placeholder – Classified – Reclassification 

* 9. Holidays – College Calendar 2005-2006 

* 10. Volunteers 

* 11. Hourly Personnel – Classified/Students/Tutors 

* 12. Employment Agreements 

* 13. Confidential - Reclassification 

C. INSTRUCTION: 

1. Placeholder for Out-of-State/Country Travel 

* 2. Approval of Out-of-State/Out-of-Country Travel 

C. STUDENT SERVICES: 

1. Placeholder—Out-of-State/Out-of-Country Travel 

* 2. Approval of Out-of-State Travel 

D. ADMINISTRATIVE SERVICES: 

* 1. Approval of Warrant Lists 

* 2. Approval of Payroll #4 

* 3. Approval of Contracts 

* 4. Gifts/Donations to the District 

5. Resolution for Expenditure of Excess Funds 

6. Receive the CCFS311 Annual Budget Report 

VII. REPORTS 

1) GOVERNING BOARD 

2) ACADEMIC SENATE 

3) CCA/CTA 

4) C.O.D.A.A. 

5) CSEA 

6) ASCOD 

7) SUPERINTENDENT/PRESIDENT 

A) STATE OF THE COLLEGE 

B) CAMPUS PLAN PRESENTATION BY tBP ARCHITECTURE

C) ACCREDITATION UPDATE 

VIII. RECONVENE TO REGULAR MEETING 

IX. SUGGESTIONS FOR FUTURE AGENDAS 

X. ADJOURN TO CLOSED SESSION 

XI. AGENDA ITEMS – CLOSED SESSION 

1. CONFERENCE WITH LABOR NEGOTIATOR, Pursuant to Section 54957.6; Agency 

Designated Representative: Dr. David Bugay 

XII. RECONVENE TO OPEN SESSION – ANNOUNCE ACTION TAKEN AT CLOSED SESSION (IF 

ANY) 

XIII. ADJOURN TO NEXT REGULAR BOARD MEETING THURSDAY, DECEMBER 16, 9:00 A.M., 

COMMUNITY ROOM, MULTI-AGENCY LIBRARY BUILDING

Every Every weekend weekend 

weekend 

Dec Dec 5 

5 

Dec Dec 10/11/12 

10/11/12 

Dec Dec 13 13-18 13 18 

Dec Dec Dec 13 

13 

Dec Dec 14 

14 

Dec Dec Dec 15 15 

Dec Dec 16 

16 

Dec Dec 16 

16 


18 


24 

Dec Dec 20 20- 20 

Jan Jan Jan 30 

30 

Dec Dec 20 20- 20 

Jan Jan 26 

26 

All events held on 

College of the Desert Campus (COD) 

43-500 Monterey Avenue 

Palm Desert, CA 92260 

Alu Alumni Alu 

mni Association Association Street Street Fair, Fair, 7 7 a.m. a.m. – 2 2 p.m., p.m., Information Information 568 568-9921 568 9921 

COD COD Foundation Foundation 6 6 th Annual “Getting to Know You” Dinner & auction, Indian Wells 

Country Country Club, Club, $100 $100 per per person, person, 346 346-3363 346 3363 

COD COD COD HPER/Performing HPER/Performing HPER/Performing Arts, Arts, Opera Opera-Rossini’s 

Opera Opera Rossini’s Rossini’s Italian Italian Italian Italian Girl Girl Girl Girl in in in in Algiers, Algiers Algiers Algiers , 8 8 8 p.m., p.m., Pollock, Pollock, 

Pollock, 

$10, $10, $12, $12, 773 773-2574 773 773 2574 

Final Exam Weeks 

COD College Council, 2 – 5 5 p.m., p.m., p.m., MAL, MAL, MAL, 773 773-2500 773 2500 

COD COD HPER/Performing HPER/Performing Arts, Arts, Instrumental Instrumental Chamber Chamber Concert, Concert, 7 7 p.m., p.m., Pollock, Pollock, Free, Free, 773- 773 

2574 

2574 

COD HPER/Performing Arts, Vocal Ensemble Concert, 7:30 p.m., Pollock, Free, 773 773- 773 

2574 

2574 

COD COD Board Board of of Trustee’s Trustee’s Meeting, Meeting, 9 9 a.m., a.m., MAL MAL Community Community Room 

COD HPER/Performing Arts, Musical Musical Theatre Workshop, selected Broadway tunes, 7:30 

p.m., p.m., Pollock, Pollock, Free, Free, 773 773-2574 773 2574 

Last Day of Fall Fall Semester Semester 

COD Holiday 

COD COD Student Student Semester Semester Break 

Break 

COD COD Faculty Faculty Break 

Break 

Dec Dec 27/28/29/30/31 27/28/29/30/31 COD COD Holiday 

Holiday 

Dec Dec 31 

31 

COD Holiday

DESERT COMMUNITY COLLEGE DISTRICT 

REGULAR MEETING—COMMUNITY ROOM—MULTI-AGENCY LIBRARY BUILDING 

THURSDAY, OCTOBER 28, 2004 

MINUTES 

I. CALL TO ORDER – PLEDGE OF ALLEGIANCE: The meeting was called to order by Chairman Gray, 

followed by the Pledge of Allegiance. 

II. ROLL CALL: TRUSTEES GRAY, HAYDEN, HOUSE, STEFAN AND SUITT WERE PRESENT. STUDENT 

TRUSTEE MICKIELA STERLING WAS ALSO PRESENT. 

III. AGENDA: 

A. BOARD MEETING AGENDA: Pursuant to Government Code Section 54954.2, subdivision (2), the 

legislative body may take action on items of business not appearing on the posted agenda upon a 

determination by a 2/3 vote of the legislative body, or (if less than 2/3 of the members are present, a 

unanimous vote of those present), that there is a need to take immediate action and that the need for 

action came to the attention of the local agency subsequent to the agenda being posted as specified. 

B. CONFIRMATION OF AGENDA: It was moved by Dr. Stefan, seconded by Mrs. Suitt, to approve the 

agenda of October 28, 2004. Motion carried. 

V. APPROVAL OF MINUTES OF THE REGULAR MEETING OF AUGUST 19, 2004: It was moved by Mr. 

House, seconded by Mrs. Suitt, to approve the minutes of the Regular Meeting of September 9, 2004. 

Motion carried. 

VI. PUBLIC COMMENTS: Ms. Nikcole Moniz, Executive Secretary, ASCOD and Homecoming Chair, 

reported that Homecoming will take place on November 6 th and will include a golf cart parade around the 

football field, crowning of the homecoming king and queen, and a prize raffle for a field goal kicker. She 

also noted that the Halloween Costume contest is taking place today and there will be a 24-hour walk for 

cancer this weekend. 

Lluvia Jimenez, ASCOD Public Relations Representative, expressed that she is working closely with 

ASCOD and hopes to develop a good working relationship with the Board as well. 

VII. CONSIDERATION OF CONSENT AGENDA: It was moved by Mrs. Suitt, seconded by Mr. Hayden, that 

the Board approves the Consent Agenda. Motion carried. 


1. Placeholder – Out of State/Out-of-Country Travel: None 

2. PROCLAMATION—INTERNATIONAL EDUCATION WEEK, NOVEMBER 15-19, 2004: 

It was moved by Dr. Stefan, seconded by Mrs. Suitt, to adopt a Proclamation in honor of 

“International Education Week,” November 15-19, 2004. Motion carried. 

3. RESOLUTION FOR ENDORSEMENT OF A GENERAL OBLIGATION BOND MEASURE FOR 

THE PALM SPRINGS UNIFIED SCHOOL DISTRICT: 

It was moved by Mr. Hayden, seconded by Dr. Stefan, 

to adopt a Resolution of endorsement for a general obligation bond measure and bond election 

scheduled for November 2, 2004 for the Palm Springs Unified School District. 

Roll call vote was taken as follows: Gray--Aye; House—Aye; Hayden—Aye; Stefan—Aye; and 

Suitt—Aye. Noes: None. Motion carried by a vote of 5-0-0. 

4. OUT-OF-STATE/OUT-OF-COUNTRY TRAVEL

Approved by consent motion, to approve the out-of-state travel for Dr. Maria C. Sheehan to attend 

the American Association of Community College Global Education Commission Meeting in 

Washington D. C. on November 11 – 12, 2004. 

5. PROCLAMATION – NATIONAL AMERICAN INDIAN HERITAGE MONTH 

It was moved by Mrs. Suitt, seconded by Mr. Hayden, to present a Proclamation, for adoption by 

the Board of Trustees, recognizing November as National American Indian Heritage Month. Motion 

carried. 

B. HUMAN RESOURCES: 

1. Classified - Appointment: 

Approved by consent motion, to ratify the appointment of the following individuals on the effective 

date indicated: 

Marcus Banks, Security Officer, Security, .49 FTE, 19.5 hours per week, 9 months, effective 

September 7, 2004. 

Linda Costagliola, Senior Administrative Secretary, Administrative Services, 1.00 FTE, 12 months, 

effective September 27, 2004. 

Luis Gonzalez, Skilled Maintenance Worker/HVAC, Maintenance & Operations, 1.00 FTE, 12 

months, effective October 15, 2004 

Dilia Kepley, Senior Office Assistant, Student Services, .49 FTE, 19.5 hours per week, 9 months, 

effective September 16, 2004. 

Leslee Spencer, Instructional Support Assistant, Health Sciences, .49 FTE, 19.5 hours per week, 

10 months, effective October 25, 2004 – May 27, 2005. 

2. CLASSIFIED – RESIGNATION: 

Approved by consent motion, to ratify the resignation of the following individual on the effective 


Eileen Snyder, Secretary, Hispanic Serving Institute, .49 FTE, 9 months, effective October 15, 

2004. 

Janice Stapler, Human Resources Technician, Human Resources, 1.00 FTE, 12 months, effective 

October 4, 2004. 

3. CLASSIFIED – TERMINATION: 

Approved by consent motion, to ratify the termination of the following individual on the effective 


Artemisa Dean, Child Development Specialist, .49 FTE, 9 months, effective September 30, 2004 

4. CLASSIFIED - CONTINUATION OF ASSIGNMENT: 

Approved by consent motion, to approve the continuation of assignment for the following individuals 

on the effective dates indicated: 

Gloria Hernandez, Senior Financial Aid Specialist, Financial Aid, 1.00 FTE, 9 months, effective 

October 1, 2004 – June 30, 2005. 

Angie Lopez, Instructional Support Assistant/Early Childhood Education, .15 FTE, 9 months, 

effective September 25, 2004 – November 20, 2004.

. 

Desiree Martinez, Senior Financial Aid Specialist, Financial Aid, 1.00 FTE, 9 months, effective 

October 1, 2004 to June 30, 2005. 

5. CLASSIFIED - EXTENSION OF ASSIGNMENT: 

Approved by consent motion, to approve the extension of assignment for the following employees 

on the effective date indicated: 

Joan Marcantelli, Secretary, MESA Program, 32 hours, Range 7, Step D, $14.55 per hour, 

effective August 2, 2004 – August 5, 2004. 

Lynda Scott, Secretary, Faculty Resource Center, not to exceed 104 hours, Range 7, Step D, 

$14.55 per hour, effective August 16, 2004 – June 7, 2005. 

6. CLASSIFIED – ADDITIONAL HOURS: 

Approved by consent motion, to approve additional scheduled hours for the following individuals: 

Linda Salas, Administrative Secretary, Applied Science and Business, .50 FTE, effective 

September 29, 2004- October 12, 2004. 

7. PLACEHOLDER - CLASSIFIED – LAYOFF/REDUCTION OF SERVICES OR FUNDING: 

Approved by consent motion, to approve the placeholder for the issuing of a lay-off notice for 

reduction in funding for the following classified position: 

Edwina Morris, Senior Office Assistant, Disabled Student Programs and Services, .40 FTE, 10 

months 

8. FACULTY – APPOINTMENT: 

Approved by consent motion, to ratify the following individual on the effective date indicated: 

Maria De Santiago, Counselor, Cooperative Agencies Resources for Education/Extended 

Opportunity Programs & Services, 1.00 FTE, effective November 1, 2004, annually 192 days. 

9. FACULTY – RETIREMENT: 

Dianne Mathewson, Professor, Psychology, September 30, 2004 

10. FACULTY – RESIGNATION: 



Fred Fimbres, Instructor, Physical Education, 1.00 FTE, effective October 1, 2004. 

11. FACULTY – PROFESSIONAL ADVANCEMENT: 

Wendy Flint, Contract Education Coordinator, 1.00 FTE, Range VII, Step 14, effective September 

1, 2004. 

Anthony Tesch, Instructor, Biology, Human Anatomy, Physiology, 1.00 FTE, Range VII, Step 7 

effective August 26, 2004 

12. CLASSIFIED SUPERVISOR - CONTINUATION OF ASSIGNMENT: 

Approved by consent motion, to approve the continuation of assignment for the following 

individual as indicated:

Donald Franklin, Institutional Research Coordinator, Hispanic Serving Institute, .73 FTE, 29 

hours, effective August 9, 2003 – September 30, 2004. 

Donald Franklin, Institutional Research Coordinator, Hispanic Serving Institute, .63 FTE, 25 

hours, effective October 1, 2004 – June 8, 2005 

13. CLASSIFIED SUPERVISOR-RESIGNATION: 



Donald Scott, Supervisor, Off Campus Programs, 1.00 FTE, 12 months, effective September 14, 

2004. 

14. RESOLUTION – YEAR OF RESPECT: 

It was moved by Dr. Stefan, seconded by Mr. Hayden, that the Board of Trustees adopts a 

Resolution to resolve that October 20, 2004 through April 21, 2005 be a Year of Respect. 

Roll call vote was taken as follows: Gray—Aye; Hayden—Aye; House—Aye; Stefan—Aye and 

Suitt—Aye. Noes—None. Motion carried by a vote of 5-0-0. 

15. CLASSIFIED SUPERVISORS AND MANAGEMENT EMPLOYEE SALARY INCREASE FROM 

COLA ALLOCATION: 

It was moved by Dr. Stefan, seconded by Mr. House, to approve a salary increase for classified 

supervisors and management employees from the COLA funds allocated by the State of 

California. Motion carried. 

16. CLASSIFIED CONFIDENTIAL EMPLOYEES SALARY INCREASE FROM COLA ALLOCATION: 

It was moved by Mr. Hayden, seconded by Dr. Stefan, to approve a salary increase for classified 

confidential employees from the COLA funds allocated by the State of California. 

17. CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION (CSEA) CHAPTER 407 – RESULTS OF 

NEGOTIATIONS 

It was moved by Dr. Stefan, seconded by Mr. House, to ratify the results of negotiations with 

CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION (CSEA) regarding: 

� Article X: Retirement Benefits 

� Article VII: Compensation 

� Appendix C: Compensation in addition to salary 

� Health and Welfare Benefits Committee 

� Article XVIII: Layoff 

� Article VI: Classification and Reclassification 

� Article XI: Hours 

Motion carried. 

18. CLASSIFIED – RETIREMENT: 

Approved by consent motion, to ratify the retirement of the following individual on the date 

indicated. 

Patricia Gaynor, Disabled Student Programs & Services Assistant, Disabled Student Programs 

and Services, 1.00 FTE, 12 months, effective December 31, 2004.

load. 

19. HOURLY PERSONNEL - ADJUNCT FACULTY: 

Date: October 5, 2004 

Approved by consent motion, to approve the hourly employment of the individuals named on the 

following list(s). No one is working in excess of .60 FTE. 

Office of Instruction M E M O R A N D U M 

To: Office of Human Resources 

From: Dr. Gari Browning, Vice President of Instruction 

Subject: Part-time Instructors, FALL 2004 

These instructors are appointed for one semester or less, with assignments of 60% or less of a full-time 

NON- 

NAME DEPARTMENT LOCATION CREDIT 

TEACHING 

DAVIS, Marissa Biology COD X 

* DOYLE, Kelly Physical Education COD X 

* FOREHAN, Lissa Psychology COD X 

* GLENN, Allyson Physical Education EV X 

JOHNSON, Richard Speech COD X 

* KASCKOW, Elisabeth Biology COD X 

* LONGORIA, Jessica Upward Bound COD X 

McELRATH, Tim Physical Education COD X 

MENZIA, Eileen Early Childhood Education COD X 

MUELLER, Barbara Early Childhood Education COD X 

* O'BRIEN, Laura Chemistry COD X 

RADECKI, Janis Health Sciences COD X 

* SMETANA, Michelle Clinical Psychologist, Counseling/COD X 

VASQUEZ, Cynthia Counselor EVC X 

VOTH, Linda Health Sciences COD X 

* ZEPEDA, Magdalena Academic Skills Center COD X

First Assignment at C O D 

20. VOLUNTEERS 

Approved by consent motion, that the Board of Trustees approves various volunteers as listed: 

21. EMPLOYMENT CONTRACTS: 

ATTACHMENT 1 - Volunteers 

David Boid 

Kern Bryant 

Alex Callego 

Bridget Delaney 

Daun Devore 

Ronald Elkins 

Barrie Getz 

Charles Kay 

Barbara Kay 

Connor Limont 

Tamara Martin 

Stephen Mangione 

Krista McDaniel 

Clifford Plummer 

Cliff Rasmussen 

Julie Reyes 

Brenda Rhodes 

Shirley Roark 

Clyde Short 

James Taylor 

George Wilson II 

Casey Wheelock 

Approved by consent motion, to ratify the addendum to extend the ending date of the employment 

contract/agreement as provided for the following individual on the effective dates indicated. 

Peter Davis, Economic and Workforce Development Program Statewide Marketing Chair, Center for 

Training and Development, effective July 1, 2004 – February 28, 2005 

22. HOURLY PERSONNEL - CLASSIFIED/STUDENTS/TUTORS: 

Approved by consent motion, to ratify the employment of the Classified Hourly Personnel and 

Students/Tutors indicated in the following listing: 

CLASSIFIED HOURLY PERSONNEL - Employment Listing 

A. Short-Term/Substitute: 

1. HARVEY, Sunny 

Senior Financial Aid Specialist 

$14.45 per hour 

October 5, 2004 – October 18, 2004 

2. HAYNES, Margaret 

Information Systems Support Assistant 

$13.10 per hour, 40 hours per week 


3. HORST, Carole

Secretary – Human Resources 


September 30, 2004 – November 19, 2004 

4. HORST, Carole 

Secretary, Administrative Services 

$11.32 per hour, call in as needed 

September 13, 2004 – December 21, 2004 

5. MACLACHLAN, Robert 

Groundskeeper 


September 27, 2004 – until assigned employee returns 

6. MARTINEZ, Lorraine 

Administrative Secretary, Counseling 


September 13, 2004 – October 8, 2004 


Administrative Secretary, Counseling 

$13.10 per hour, 40 hours 

October 11, 2004 – November 12, 2004 


Senior Office Assistant, Student Services 

$10.78 per hour, 28 total hours 

August 20, 2004 – September 9, 2004 

9. RIDGEWAY, Douglas 

Theatre Technician, Performing Arts 

$15.17 per hour/blended rate, 167 hours 

April 19, 2004 – May 28, 2004 

10. SUTLIFFE, Jennifer 

Child Development Specialist 


October 1, 2004 – December 18, 2004 

11. YAMAMOTO, Sandy 

Admissions & Records Technician 


July 1, 2004

B. Student Workers/Tutors: 

1. GOLDS, Connie 

Interpreter, Disabled Student Programs & Services 


August 30, 2004 –December 18, 2004 

2. TINGLE, Elizabeth 


$10.78 per hour, not to exceed 19.5 hours per week 

September 27, 2004 –December 17, 2004 

3. BECKER, Carla 

Student Worker, Art 

$8.50 per hour, not to exceed 15 hours per week 

September 22, 2004 – June 30, 2005 

4. CAMPOS, Maria 

Student Worker, Child Development Center 


August 30, 2004 –June 30, 2005 

5. CARVER, Cari Jean 



July 1, 2004 – June 30, 2005 

6. CATALAN, Carlos 

Student Worker, Physical Education 



7. DUARTE, Karle 

Student Worker/Financial Aid 


September 6,, 2004 – June 30, 2005 

8. ESPINOZA, Mario 




9. GARCIA-GONZALEZ, Josepina 



August 30, 2004 – June 30, 2005 

10. GNAKOURI, Achille 

Student Worker, Applied Science 


August 30, 2004 – June 30, 2005 

11. HARTMAN, Michael 

Student Worker, Academic Skills Center 


August 30, 2004 – June 30, 2005 

12. HEZKIYA, Svetlana



August 30, 2004 – June 30, 2005 

13. HINCKLEY, Christopher 




14. HUI, Cheuk Wai Jack 




15. INKELBERGHE, Ryan 

Student Worker, Hilb Student Center 


August 30, 2004 – June 30, 2005 

16. IWASAKI, Tadashi 

Student Worker, Library 


September 1, 2004 – May 27, 2005 

17. JACKSON, Natasha 




18. JIMENEZ, Maria De Jesus 



August 30, 2004 – June 30, 2005 

19. MERTINS, Kurt 




20. MILWARD, Osciris 



July 1, 2004 – June 30, 2005 

21. MITCHELL, Reuben 




22. NAKAMURA, Mai 

Student Worker, Library 


September 20, 2004 – May 27, 2005 

23. OROZCO, Cynthia 

Student Worker, President’s Office 


September 6, 2004 – October 5, 2004

24. OWENS, Shanikka 




25. PAYAN MARTINEZ, Hector 



August 30, 2004 – June 30, 2005 

26. ROSS, Mya 




27. RUSSELL, Ellen 

Student Worker, Information Systems 



28. SANCHEZ, Josef 




29. SHEA, Brian 




30. SUTLIFFE, Jennifer 



August 30, 2004 – June 30, 2005 

31. SWEENEY, Rita 



August 30, 2004 – June 30, 2004 

32. VILLARES, Cesar Alberto 




33. VILLASENOR, Felipe 




34. YAMAMOTO, Sandy 

Student Worker, Admissions & Records 


July 13, 2004 

35. ZAMORA, Marcela 

Student Worker, Admissions & Records


August 30, 2004 – October 5, 2004 

36. ZEPEDA, Ana 




37. BROADIE, Brendan 

Mobility Aide, Disabled Student Programs & Services 



38. HAUSER, Donald 




39. HOWELL, Trinedad 



August 30, 2004 – December 17, 2004 

40. LEWIS, Diana 




41. AUGENBAUGH, Lisa 

Proctor, Disabled Student Programs & Services 



42. HERRERA, James 




43. MUNOZ, San 




44. SWANSON, Maria 




45. TURNER, Nancy 




46. AVALOS, Gabriela 

Tutor, Upward Bound 


September 27, 2004 – June 30, 2005

47. BASSIRIAN, Shirin 

Tutor, ASC/EOPS/DSPS/ACES/H SI 



48. BENITEZ-CARDOSO, MAriana 




49. BOWERS, Kimberly 

Tutor/ASC/DSPS/EOPS/ACES/H S I 



50. BOWMAN, Michael 

Tutor/ASC/DSPS/EOPS/ACES/H S I 


August 23, 2004 – June 30, 2005 

51. CROUCH, Parker 




52. DALESSANDRO, Kyle 




53. FETIS, Claudia 




54. GHERASE, Flavia 




55. HAGG, Alexander 

Tutor, ACS/EOPS/DSPS/ACES 


August 23, 2004 – June 30, 2005 

56. HALL, Everest 




57. JAIME Jr., FRANCISCO 

Tutor, ACS/EOPS/DSPS/ACES 


August 23, 2004 – June 30, 2005 

58. JOSEPH, Timothy 

Tutor, MESA


August 30, 2004 – May 28, 2005 

59. KIM, Hye Jin 

Tutor, HSI 


August 23, 2004 – June 30, 2005 

60. LA LONDE-BERG, Patrick 




61. KRAUSE, Andrew 

Tutor, ACS/EOPS/DSPS/ACES/H S I 



62. LOCHAN, Ranjani 

Tutor, H S I/ASC/DSPS/EOPS/ACES 



63. MC CULLOUGH, Jeffrey 

Tutor, ASC.EOPS/DSPS/ACES/ H S I 


October 6, 2004 – June 30, 2005 

64. MEDINA, Israel 

Tutor, MESA Program 


August 30, 2004 – May 28, 2005 

65. MORROW, Gerry 

Tutor, H S I 



66. MOTAGHEDI, Samira 

Tutor, H S I 



67. MURDJEVA, Nicoletta 




68. NEGRON, Maria 



August 29, 2004 – June 30, 2005 

69. NG, Pan 



September 5, 2004 – June 30, 2005

70. OLATUNBOSUN, Ayobami 

Tutor, ASC.EOPS/DSPS/ACES 


August 23, 2004 – June 30, 2005 

71. PACCHIOLI, Maria 



August 23, 2004 – June 30, 2005 

72. PADILLA, Amanda 




73. PEREZ, Efrain 

Tutor, MESA 


August 30, 2004 – May 28, 2005 

74. PERIC, Nicolas 



August 30, 2004 – June 30, 2005 

75. RIVERA, Luis 

Tutor,MESA 


August 30, 2004 – May 28, 2005 

76. SANDEZ, Carolina 



October 4, 2004 – June 30, 2005 

77. SHEPPARD, Jannell 




78. SHIBATA, Ryan 



August 23, 2004 – June 30, 2005 

79. SPEDALIERE, John 

Tutor, ASC/DSPS/EOPS/ACES 


August 23, 2004 – June 30, 2005 

80. VAN WIEREN, Michelle 




81. WONG, Tat-Chun 


$9.50 per hour, not to exceed 20 hours per week


82. YOUNG, James 



August 23, 2004 – June 30, 2005 

83. ZATARAIN, Damaris 

Tutor, H S I 


August 23, 2004 – June 30, 2005 

84. ZORN, Amber 



August 23, 2004 – June 30, 2005 

23. EMPLOYMENT AGREEMENTS: 

Approved by consent motion, to ratify the listing of employment agreements as provided in the 

following listing:

EMPLOYMENT AGREEMENTS 

October, 2004 

1 2 3 DESCRIPTION TOTAL CONTRACT 

Acquistapace, David $ 160.00 per student Coop Wk Ex 

Acquistapace, David $ 3,000.00 

MESA $ 

3,000.00 

Acquistapace, David $2,500.00 Tech Prep $ 

2,500.00 

Ames, Patricia $400.00 CTD $ 

400.00 

Beck, Donald $200.00 $200.00 $ 200.00 CTD $ 

600.00 

Beck, Donald $200.00 CTD $ 

200.00 

Berry Scott, Sue Ann $4,480.00 Int. Eng Acad $ 

4,480.00 

Best, Robin $375.00 $300.00 $ 300.00 CTD $ 

975.00 

Best, Robin $250.00 $ 375.00 

CTD $ 

625.00 

Bitanga, Bert $160.00 per student Coop Wk Ex 

Chesney, James $185.00 CTD $ 

185.00 

Curn, Brook $3,147.80 PE $ 

3,147.80 

DaShiell, Larry $4,338.24 ETTC $ 

4,338.24 

Davis, Diane $300.00 $ 300.00 $ 300.00 CTD $ 

900.00 

Davis, Diane $300.00 CTD $ 

300.00 

Doyle, Kelly $2,000.00 PE $ 

2,000.00 

Eberly, Claudia $160.00 per student Coop Wk Ex 

Enders, Rita $150.00 $ 150.00 $ 150.00 CTD $ 

450.00 

Enders, Rita $300.00 $ 150.00 

CTD $ 

450.00 

Evans, Susan $160.00 per student Coop Wk Ex 

Farmer, Carl $1,675.22 MESA $ 

1,675.22 

Farnau, Tammy $160.00 per student Coop Wk Ex 

Fischer, Emil $160.00 per student Coop Wk Ex 

Gerken, Dee $630.00 CTD $ 

630.00 

Hackett, Eileen $100.00 Flex $ 

100.00 

Hadley, Mike $200.00 Performing Art $ 

200.00 

Hall, Kelly $280.00 $ 280.00 $ 5,000.00 CTD $ 

5,560.00 

Hall, Kelly $2,800.00 $ 1,750.00 

CTD $ 

4,550.00 

Hardy, Ellen $160.00 per student Coop Wk Ex 

Hays, Mieke $17,000.00 DSPS $ 

17,000.00 

Hildebrandt, Isabel $200.00 CTD $ 

200.00 

Holmes, Robert $160.00 per student Coop Wk Ex 

Hummer. Katherine $4,954.48 Upward Bound $ 

4,954.48 

Hummer. Katherine $4,480.00 $ 1,960.00 

Int. Eng Acad $ 

6,440.00 

Hunt, Maria $500.00 CTD $ 

500.00 

Hutcheson, Amy $160.00 per student Coop Wk Ex 

Hyde, Tim $18,000.00 PE-Football $ 

18,000.00 

Isbell, James $600.00 $ 3,750.00 

CTD $ 

4,350.00 

Katzman, Mark $300.00 $ 300.00 

CTD $ 

600.00 

LaFontaine, Jack $160.00 per student Coop Wk Ex 

LaMont, Ken $2,000.00 Tech Prep $ 

2,000.00 

Larsen, Irene $352.96 CTD $ 

352.96 

Leuschner, Kurt $160.00 per student Coop Wk Ex 

Loew, Valerie $160.00 per student Coop Wk Ex 

Ludwick, Betty $165.42 DSPS $ 

165.42 

Lunn, Judy $300.00 CTD $ 

300.00 

Patel, Micheline $2,240.00 Int. Eng Acad $ 

2,240.00 

Place, Jeff $160.00 per student Coop Wk Ex 

Rabb, Victoria $160.00 per student Coop Wk Ex 

Rose, Margaret $352.96 CTD $ 

352.96 

Rosteck, Robert $160.00 per student Coop Wk Ex 

Rosteck, Robert $4,954.48 Upward Bound $ 

4,954.48 

Ruzicka, Matthew $5,250.00 Upward Bound $ 

5,250.00 

Salazar, Claudette $2,984.00 PE $ 

2,984.00 

Shaw, Carol $6,720.00 Int. Eng Acad $ 

6,720.00 

Spencer, Van $23.60 per student CTD 

Spencer, Van $23.60 per student CTD 

Stone, Gerald $160.00 per student Coop Wk Ex 

Torres, Barbara $150.00 $ 150.00 

CTD $ 

300.00 

Trumble, Tracy $625.00 CTD $ 

625.00 

Unangst, Helen $1,000.00 CTD $ 

1,000.00 

Underwood, Bente $4,480.00 Int. Eng Acad $ 

4,480.00 

Vausbinder, Catherine $1,040.00 $ 1,040.00 $ 540.00 CTD $ 

2,620.00 

Vausbinder, Catherine $485.00 $ 1,040.00 $ 540.00 CTD $ 

2,065.00 

Vausbinder, Catherine $485.00 $ 1,040.00 

CTD $ 

1,525.00 

Wade-Maltais, Joyce $160.00 per student Coop Wk Ex 

Watson, Floyd $160.00 per student Coop Wk Ex 

Wilcox, David $160.00 per student Coop Wk Ex 

Williamson, Ronald $1,400.00 $ 1,750.00 

CTD $ 

3,150.00 

Young, Leslie $160.00 per student Coop Wk Ex 

TOTAL $ 130,395.56 

C. INSTRUCTION: 

1. Placeholder – Out-of-State/Out-of-Country Travel: None 

2. Out-of-State/Out-of-Country Travel: 

Approved by consent motion, to ratify approval of Out-of-State/Country travel for Kurt Leuschner 

to travel to Chicago, Illinois, October 13-17, 2004 to attend the 31 st Natural Areas Conference. 

3. Placeholder – Approval of the Hewlett and Carnegie 

Foundations Initiative in Concept:

It was moved by Dr. Stefan, seconded by Mr. House, to adopt a Resolution and approve the 

Hewlett and Carnegie Foundations Initiative in concept. It was noted that this initiative is under 

the umbrella of the Lumina project. 

Roll call vote was taken as follows: Trustee Gray—Aye; Trustee Hayden—Aye; Trustee 

House—Aye; Trustee Stefan; and Trustee Suitt. Noes: None. Motion carried by a vote of 

5-0-0. 

D. STUDENT SERVICES: 

1. Placeholder for Out-of-State/Out-of-Country Travel: None 

2. Out-of-State Travel: 

Approved by consent motion, to approve out-of-state travel for 

Christina Delgado who will be participating in the J-1 visa training workshop sponsored by 

NAFSA: Association of International Educators in Philadelphia, PA. The workshop dates are 

November 16-18, 2004. 

3. Out-of-State Travel: 


Heidi Granger to attend the annual U. S. Department of Education’s Electronic Access 

Conference (EAC), November 1– 4, 2004, in Orlando, Florida. 

4. Out of State Travel: 


Maria Jasso to attend training in Denver, Colorado November 3 & 4, 2004. 

E. ADMINISTRATIVE SERVICES: 

1. Approval of Warrant Lists: 

Approved by consent motion, to ratify approval of the warrant lists in the amount of $1, 484,596 

as presented. 

2. Approval of Payroll #2: 

Approved by consent motion, to approve payroll #2 in the amount of $1,746,060.42 as follows: 

Certificated $1,055,177.83 

Classified $ 690,882.60 

TOTAL $1,746,060.43 

3. Approval of Contracts: 

The Board of Trustees, approved by consent motion, the ratification of the following contracts: 

LIST OF CONTRACTS 

Contract Summaries: 

Abel Krieger & Wilmeth Certified Public Accountants

In conjunction with the CalWORK’s Work Study program, this employer will be paying the 

student’s earnings and the College will reimburse the employer for a percentage share 

(50%) of the expense from CalWORK’s monies budgeted for this purpose. The amount is 

not to exceed $2,560. 

Yosemite Community College District, Child Development Training Consortium 

This is a 04-05 instructional agreement for the College to provide courses for students to 

obtain a child development permit. It also includes provision for an advisory committee, 

training of advisors and hosting of a networking session. The income and expense of 

$16,216 for this contract is placed in a restricted account for this purpose. 

California Mini-Corps for 04-05 

This is a program for migratory children at COD for the recruitment, placement and 

evaluation for an opportunity for a career in teaching. The College furnishes office space 

for the Mini-Corps coordinator and part-time office assistant as well as classroom 

experience that can be incorporated into a four-year college educational career. There is 

no direct monetary amount connected with this agreement. 

Douglas E. Barnhart, Inc. 

The contract is for program management services in connection with the District’s capital 

improvement program as described in the District Master Plan. This includes capital 

construction as well as renovation of facilities. The cost of the contract is based on hourly 

fee rate and reimbursable expenses. Measure B Bond resources will cover the cost of the 

agreement. 

4. Gifts/Donations to the District: 

Approved by consent motion, to accept donations to the District as follows:

5. CHANGE ORDER #1 TO BID #B-03-01 DINING HALL SEISMIC CORRECTIONS: 

It was moved by Dr. Stefan, seconded by Mr. House, to approve Change Order #1 to Bid #B- 

03-01 Dining Hall Seismic Corrections. Motion carried. 

6. NOTICE OF COMPLETION BID #B-03-01 DINING HALL SEISMIC CORRECTIONS: 

It was moved by Mr. Hayden, seconded by Mr. House, that the Board of Trustees accepts as 

complete Bid #B-03-01 Dining Hall Seismic Corrections. Motion carried. 

7. BID #B-05-03 DATE TREE REMOVAL: 

It was moved by Mr. Hayden, seconded by Mr. House, that the Board of Trustees ratifies 

the contract awarded under Bid #B-05-03 Date Tree Removal. Motion carried. 

8. Bid #B-05-02 NEW PARKING LOTS: 

It was moved by Mr. Hayden, seconded by Mrs. Suitt, that the Board of Trustees 

ratifies the contract awarded under Bid #B-05-02 New Parking Lots. Motion carried. 

9. QUARTERLY FINANCIAL REPORT FOR 2004-05: 

Approved by consent motion, that the Board of Trustees receives the Quarterly Financial 

Report.

Fiscal Year 2004-2005 

District:(930)DESERT Quarter Ended: (Q1) September 30, 2004 

Certified Date:06-Oct-04 07:40 AM 

I. Historical and Current Perspectives of General Fund (Unrestricted and Restricted): 

Annual As of June 30 for fiscal year (FY) specified. 

FY01-02 FY02-03 FY03-04 FY04-05 

General Fund Revenues (Objects 8100, 8600, and 8800) 34,102,135 33,975,873 34,892,013 38,015,864 

Other Financing Sources (Objects 8900) 400,000 25,000 25,000 25,000 

General Fund Expenditures (Objects 1000-6000) 34,139,860 33,661,275 32,990,080 38,384,850 

Other Outgo (Objects 7100, 7300, 7400, 7500, and 7600) 890,846 257,281 -395,443 208,407 

Reserve for contingency Unrestricted 0 0 0 0 

Reserve for contingency Total 0 0 0 0 

General Fund Ending Balance Unrestricted 1,857,157 2,045,965 3,482,761 0 

General Fund Ending Balance Total 3,514,134 3,476,108 5,007,598 0 

Prior-Year Adjustments 0 -120,343 0 0 

Attendance FTES 6,394 6,944 7,209 7,209 

Quarter For the same quarter to each fiscal year (FY) specified 

FY01-02 FY02-03 FY03-04 FY04-05 

General Fund Cash Balance (Excluding investments) 3,630,051 4,154,241 5,803,475 4,132,129 

II. General Fund (Unrestricted and Restricted) Year-To-Date Revenues and Expenditures: 

Total Budget 

(Annual) 

Actual 

(Year-to-Date) 

Percentage 

% 

General Fund Revenues (Objects 8100, 8600, and 8000) 38,015,864 7,039,634 18.52 

Other Financing Source (Objects 8900) 25,000 0 0.00 

General Fund Expenditures (Objects 1000-6000) 38,384,850 8,170,733 21.29 

Other Outgo (Objects 7100, 7300, 7400, 7500, and 7600) 208,407 43,227 20.74 

III. Has the district settled any employee contracts during this quarter? Yes No If yes, complete the following: (If multi-year settlement, 

provide information for all years covered) 

Salaries 

Contract Period Settled Management Academic(Certificated) Classified 

(Specify) Total Salary Cost-Increase %* Total Salary Cost-Increase %* Total Salary Cost-Increase %* 

Year 1 2004-2005 0 0 0 

Year 2 0 0 0 

Year 3 0 0 0 

* As specified in collective bargining agreement. 

Benefits 

Contract Period Settled Management Total Academic Total Classified Total 

Year 1 0 0 0 

Year 2 0 0 0 

Year 3 0 0 0 

Include a statement regarding the source of revenues to pay salary and benefit increases, e.g., from the district's reserves, from cost-of-living, etc. 

IV. Did the district have significant events for the quarter(include incurrence of long-term debt, settlement of audit citings or legal suits, significant 

differences in budgeted revenues or expenditures, borrowing of funds (TRANs), issuance of COPs, etc.) Yes No 

If yes, list events and their financial ramifications.(Include additional pages of explanation if needed.)

V. Does the district have significant fiscal problems that must be addressed this year? Yes No 

Next year? Yes No If yes, what are the problems and what actions will be taken? 

(Include additional pages of explanation if needed.) 

10. PUBLIC HEARING 2004-05 FINAL BUDGET: 

Chairman Gray opened the public hearing relative to the adoption of the 2004-05 final budget. 

There were no public comments. Chairman Gray closed the public hearing. 

11. ADOPTION OF THE FISCAL YEAR 2004-05 FINAL BUDGET: 

It was moved by Mr. House, seconded by Mrs. Suitt, that the Board of Trustees adopts the Final 

Budget for Fiscal Year 2004-05 as presented by Administration. Motion carried.

2003-04 2003-04 2003-04 2004-05 Changes 

Final Budget Final Between Notes 

Budget Actual vs. Actual Budget Budget Yrs. 

Beginning Balance 

Net Beginning Balance 1,733,624 

3,302,761 

Board Election Reserve 180,000 

PFE Carryover 312,341 

Adjusted Beg. Bal. 2,045,965 2,045,965 

- 3,482,761 1,436,796 

Income 

Base Revenues 25,324,475 

Federal Revenue 1,400 

State Income 1,138,131 

Local Income 1,724,090 

TOTAL INCOME 28,188,096 

INCOMING TRANSFER(S) 25,000 

TOTAL RESOURCES 30,259,061 

Expenditures 

Full-Time Teaching Salaries 6,353,910 

Adjunct Teaching Salaries 3,724,970 

Other Academic Salaries 1,030,975 

Administration Salaries (1) 2,647,429 

Classified Salaries, Aides 665,835 

Classified Salaries, Other 3,724,937 

Employee Benefits 5,669,068 

Supplies & Materials 580,763 

Contracts & Services 3,699,677 

Sub-Total Operating Expense 28,097,564 

Capital Outlay 110,307 

Transfers Out 408,330 

TOTAL EXPENSE 28,616,201 

25,843,661 

1,694 

953,026 

1,583,100 

28,381,482 

25,000 

30,452,447 

6,113,882 

3,255,725 

968,159 

2,606,652 

604,249 

3,590,977 

5,534,187 

411,122 

3,052,631 

26,137,584 

189,969 

452,802 

26,780,355 

519,186 

294 

(185,105) 

(140,990) 

193,386 

- 

193,386 

(240,028) 

(469,245) 

(62,816) 

(40,777) 

(61,586) 

(133,960) 

(134,881) 

(169,641) 

(647,046) 

(1,959,980) 

79,662 

44,472 

(1,835,846) 

27,087,754 

1,500 

1,928,444 

1,514,600 

30,532,298 

25,000 

34,040,059 

6,096,677 

4,307,284 

1,154,065 

2,950,057 

767,840 

3,942,214 

5,773,595 

666,818 

3,973,944 

29,632,494 

159,570 

563,390 

30,355,454 

Board Election Hold Back 180,000 

- 

5% Required Reserve 1,462,860 

1,517,773 

Medical Retiree Liability 500,000 

Reserve for Future Liabilities 1,188,497 

Reserve for Basic Skills 276,491 

Reserve for On-Going 201,844 

VII. REPORTS: 

TOTAL 30,259,061 

(1) Mgmt., Classified Supv. & Confidential 


2004 - 2005 FINAL BUDGET 

GENERAL FUND UNRESTRICTED 

34,040,059 

1,763,279 

100 

790,313 

(209,490) 

2,344,202 

- 

3,780,998 

(257,233) 

582,314 

123,090 

302,628 

102,005 

217,277 

104,527 

86,055 

274,267 

1,534,930 

49,263 

155,060 

1,739,253 

3,780,998 

12. APPROVAL TO PLACE PORTABLE MODULAR BUILDING AT THE MCCALLUM 

THEATRE: 

It was moved by Mr. Hayden, seconded by Mr. House, to approve placement of a portable modular building at 

the rear (north side) of the McCallum Theatre. Motion carried. 

1) GOVERNING BOARD: 

Student Trustee Sterling reported that she has talked to some students regarding the upcoming pilot 

intersession and has received positive comments. She indicated that she thinks it’s going to increase 

the enrollment and result in a win-win situation for the College. In addition, she remarked that as far 

as the new food service is concerned, about half of the students like it and others do not. She noted 

that the food is a good price but she has heard complaints from clubs that snacks are expensive. 

A 

D 

B 

C 

1 

2 

3 

4 

5 

6 

7 

8 

9 

10

Student Trustee Sterling reported that the American Cancer Society is having a relay at College of 

the Desert this weekend. She suggested that maybe events could be posted and better advertised 

on campus so that students would know about upcoming events ahead of time in order to participate, 

resulting in good public relations for our campus. 

Trustee Suitt recognized Ms. Sonja Marchand, Board Candidate for Trustee Area 3. Ms. Marchand 

introduced herself, and commented that “it would be a great honor and privilege to be elected to this 

Board.” 

Trustee Stefan reported that she would not be able to attend homecoming, but wanted the team to 

know that they had her support and she knows they will do an excellent job in representing our 

school. 

Dr. Stefan also commented that individuals such as Christopher Reeves and John F. Kennedy, who 

have made a push for science and mathematics in education, would be proud of the excellent 

science and math instructors that have been hired at College of the Desert. 

Trustee Hayden reported that he had been busy campaigning and visiting most communities in the 

valley and that views of the College are all very positive. 

Mr. Hayden noted that he attended the Tenure celebration on Friday for newly tenured faculty and 

commented that it was a “real joy to celebrate this important milestone.” He thanked Dr. Sheehan and 

all who participated for making this such a special time for faculty. He also thanked Student Trustee 

Sterling for hosting the student forum for Board candidates. Mr. Hayden emphasized that a strong 

student government is needed, and it is important for student representatives to participate regularly in 

Board meetings. 

Trustee House reported that he had also attended the Tenure Awards event. 

Chairman Gray reported that California STRS had just hit a new milestone of $118 billion and he 

attended a meeting with the Council on Institutional Investors on behalf of CAL STRS. 

Chairman Gray commended Dr. Sheehan and all of the employee groups that had worked hard with 

regard to the budget and budgeting process in order to make sure that it could be easily understood by 

all, and he felt that “we have in place now as good a process that I have seen anywhere.” 

ACADEMIC SENATE— Academic Senate President, Chris Nelson reporting. Academic Senate 

President Nelson reported that the tenure ceremony held on Friday was a very important milestone for 

faculty. 

Senate President Nelson reported that the Academic Senate has passed two Resolutions. One related 

to the gap between the new cap and enrollments, along with further definition of the late adding period. 

The second Resolution related to the “W” withdrawal period. 

Senate President Nelson discussed a new procedure within the Educational Technology Committee, 

which creates a short-cut version and sign-offs for projects identified by Information Systems as 

meeting a certain standard. 

Congratulations were expressed to the Board and College as a whole by Senate President Nelson for 

achieving a balanced budget and coming up with a process to allow people to understand. He noted 

that, over the last year, an annually planning process has been created, which is being implemented 

this year. The final piece that needs to be put in place is long-term planning. 

3) CCA/CTA—Not Present 

4) C.O.D.A.A.—Not Present 

5) CSEA—Not Present

6) ASCOD—Albert Casillas reporting. ASCOD President, Albert Casillas commented that he looked 

forward to participating as President this year. He indicated that the whole idea of shared governance 

is a good concept and wants to build stronger relationships and exchange of ideas among students, 

faculty and administration. 

7) SUPERINTENDENT/PRESIDENT: 

A) STATE OF THE COLLEGE: 

B) REVIEW OF LEADERSHIP ORGANIZATION 2001-02 TO 2004-05 

Dr. Sheehan reported on the present condition of administration in its current organization and the 

needs it is trying to meet for both students and faculty. She noted it is the leanest academic 

administrative staff in the market basket comparison institutions by far, ranking last. Faculty 

comparisons within the market basket put us about at the average in the area of full-time faculty. 

She informed the Board of the need to address concerns with the administrative structure during 

this time of upcoming and existing administrative vacancies. It is time to restructure once again. It 

was noted that the focus would be on keeping the cost to a minimum, but coming up with a plan 

early enough to be included in the next faculty hiring cycle. If we delay, we will again face the need 

to bring in interim positions. 

The work of the College Council was explained. A College Council subcommittee studying the 

various possibilities will bring forward recommendations. The Board was supportive of the effort to 

redesign positions to meet the needs of the institution and, given that the announcement period for 

new positions is coming up, urged the President to move ahead expeditiously. 

C) OFF-CAMPUS PROGRAMS, NON-CREDIT, CENTER FOR TRAINING AND DEVELOPMENT 

REPORT 

Dr. Sheehan introduced Pam LiCalsi, Dean for the Center for Training and Development and she 

provided a briefing on her programs, which include all of the contract education fee-based 

programs and all of the community education programs and multiple grant projects. All of the areas 

provide a source of funding for the college of the Desert and Dean LiCalsi noted that she had 

exceeded the revenue goal set for her area. She presented the schedule of classes and flyers 

advertising the programs were provided by the Center. She concluded her presentation with a view 

of a week of activities at the Center for Training and Development. The Center is a revenue 

producer, which is supported by the District’s general fund by only two positions. 

VIII. ADJOURN TO SPECIAL STUDY SESSION OF THE BOARD OF TRUSTEES 

IX. AGENDA: 


1. Special Board Study Session—Self-Study—Draft two 

Dr. Gari Browning reviewed and discussed Standard I—Institutional Mission and 

Effectiveness and Standard II—Student Learning Programs and Services. She provided 

an overview of comments, where we are in the process and expectations of the Accrediting 

Commission. Student learning outcomes still need to be completed and will take a number 

of years to have the cycle in place. The Planning Process will be fully implemented this 

year but the processes have not been in place long enough to do a thorough evaluation. 

The College community is currently learning how to participate in institutional dialog in 

order to review and share information. She indicated that Standards III and IV would be 

presented at the next Board meeting. 

Chairman Gray requested that the next draft of the Accreditation Self-Study document be 

presented to the Board in advance in order for questions to be answered that have not 

already been asked. Dr. Sheehan indicated that the Board would be polled as to dates 

available the first part of December for a two-hour Special Study Session, including lunch.

X. RECONVENE TO REGULAR MEETING 

XI. SUGGESTIONS FOR FUTURE AGENDAS: None 

XII. ADJOURN TO CLOSED SESSION 

XIII. AGENDA ITEMS—CLOSED SESSION: 

1. CONFERENCE WITH LABOR NEGOTIATOR, Pursuant to Section 54957.6; Agency 

Designated Representative: Dr. David Bugay 

XIV. RECONVENE TO OPEN SESSION – ANNOUNCE ACTION TAKEN AT CLOSED SESSION (IF 

ANY): 

Chairman Gray reported that no reportable action was taken during closed session of the Board of 

Trustees. 

XV. ADJOURN TO NEXT REGULAR MEETING OF THE BOARD OF TRUSTEES ON THURSDAY, 

NOVEMBER 18, 2004, 6:30 P.M. IN ROOM EVC 9 OF THE EASTERN VALLEY CENTER, 44-199 

MONROE STREET, INDIO, CALIFORNIA 

Board Minutes October 28, 2004/pb 

BY: _________________________ 

Ray House, Clerk

DESERT COMMUNITY COLLEGE DISTRICT AGENDA ITEM 

BOARD OF TRUSTEES 

Date of Meeting November 18, 2004 Area Superintendent/President 

Communication No. 1 

TOPIC: PLACEHOLDER – OUT-OF-STATE/OUT-OF-COUNTRY TRAVEL 

------------------------------------------------------------------------------------------------------------ 

PROPOSAL 

Reserve a place on the agenda for approval of out-of-state/out-of-country travel requests as per attached. 

BACKGROUND 

The individuals represented in the attached materials will be attending the referenced conferences or other 

activities as representatives of College of the Desert. 

BUDGET IMPLICATIONS 

Indicated as stated in the attached materials. 

RECOMMENDATION 

It is recommended that the Board of Trustees approve the attached out-of-state/out-of-state travel requests. 

Prepared and Approved by ______________________________________ 

Dr. Maria C. Sheehan 

Superintendent/President 

brdplaceholder.DOC





TOPIC: ANNUAL ORGANIZATIONAL MEETING OF GOVERNING BOARD 

------------------------------------------------------------------------------------------------------------ 

PROPOSAL 

In accordance with the Education Code, the governing board of each school district shall hold an Annual 

Organizational Meeting. In a year in which a regular election for governing board members is conducted, the 

meeting shall be held on a day within a 15-day period that commences with the date upon which a governing 

board member, elected at that election takes office. Annual Organizational Meetings, in years in which no such 

regular election for governing board members is conducted, shall be held during the same 15-day period on the 

calendar. 

BACKGROUND 

Unless other wise provided by rule of the governing board, the day and time of the annual Organizational Meeting 

shall be selected by the Board at its regular meeting held immediately prior to the first day of such 15-day period, 

and the Board shall notify the County Superintendent of Schools of the day and time selected. The Clerk of the 

board shall, within 15 days prior to the date of the annual Organizational Meeting, notify in writing all members 

(and members-elect) of the date and time selected. 


None 


The Superintendent/President recommends that the Annual Organizational meeting for the Board of Trustees of 

the Desert Community College District be set for Thursday, December 16, 2004, in the Community Room of the 

Multi-Agency Library Building. 




BRDAGANNUALORGANIZATIONALMEETING





TOPIC: REORGANIZATION OF ANCILLARY ENTITIES INTO AUXILIARY ORGANIZATIONS PURSUANT TO 

EDUCATION CODE AND GOVERNMENT CODE REQUIREMENTS 

------------------------------------------------------------------------------------------------------------ 

PROPOSAL 

That the Board of Trustees authorizes counsel to undertake all necessary steps to reorganize ancillary entities into 

auxiliary organizations as required by the Education Code and the Government Code, including but not limited to, 

discussions with ancillary entities regarding specific terms of their respective auxiliary organization agreements, 

drafting of auxiliary organization agreements, review and recommendations for new overall auxiliary structure. 

BACKGROUND 

College of the Desert currently has a number of ancillary entities that use and market C.O.D.’s name and facilities 

as well as hold themselves out to the public as having official relationships with C.O.D. The Education Code and 

Government Code require that these entities be organized as statutorily recognized auxiliary organizations. 


None 


It is recommended that the Board of Trustees authorizes counsel to undertake steps to reorganize ancillary entities 

into auxiliary organizations a required by law. 




BRDAGREORGANIZATIONOFANCILLARYENTITIES



Date of Meeting November 18, 2004 __ Division Human Resources 

Communication No. ___ #1 

TOPIC MANAGEMENT AND SUPERVISORS – RETIREMENTS 

__________________________________________________________________ 

PROPOSAL: 

To ratify the retirement of the following individual on the effective date indicated: 

• Connie Cameron, Evaluation Supervisor, Student Services, effective June 30, 2005 

BACKGROUND: 

• Ms. Cameron has been employed since February, 1990. 

BUDGET IMPLICATIONS: 

This position may not be replaced, however the budgeted amount will be utilized to fund another new position. 

RECOMMENDATION: 

It is recommended that the retirement of Connie Cameron be ratified on the effective date indicated. 

Recommended by: _____________________________________ 

Dr. David P. Bugay 

Vice President of Human Resources 

Approved by: _____________________________________ 


Superintendent/President



Date of Meeting November 18, 2004 Division Human Resources 

Communication No. _#2 __ 

TOPIC MANAGEMENT - ADMINISTRATIVE REASSIGNMENT 

__________________________________________________________________PROPOSAL: 

To ratify the administrative reassignment to faculty of the following individual on the effective date indicated: 

1. Frank Attoun, Professor of French and Spanish, 1.00 FTE, effective July 1, 2005, 175 days. 

BACKGROUND: 

Mr.Attoun has served as Dean, Communication and Visual Arts as well as Department Chair and Division Dean for 

more than 14 years. Mr. Attoun has taught for thirty-seven years in addition to his administrative duties. He has 

decided to return as a full time faculty member for the 2005 – 2006 academic year. 


Mr. Attoun’s salary will be Range VI, Step 15, $82,862.00, 175 days. This is a full-time, tenure track position. 


It is recommended that the reassignment of Frank Attoun be ratified on the effective date indicated. 



Vice President of Human Resources & Employee Relations 

Approved by: _____________________________________ 





Date of Meeting November 18, 2004 Division Human Resources_ 

TOPIC CLASSIFIED – RETIREMENT 

Communication No. _ #3___ 

__________________________________________________________________PROPOSAL: 

To ratify the retirement of the following individual on the date indicated. 

1. Sylvia Ann Miles, Financial Analyst, Administrative Services, 1.00 FTE, 12 months, effective July 16, 

2005. 

BACKGROUND: 

Ms. Miles has been employed since March, 1989. She will participate in the Early Exit Incentive Program. 


Ms. Miles’ position is district funded and will be refilled. 


It is recommended that the retirement of Sylvia Ann Miles be ratified on the effective date indicated. 




Approved by: _____________________________________ 






Communication No #4 

TOPIC CLASSIFIED - RESIGNATION ________________________ 

__________________________________________________________________ 

PROPOSAL: 

To ratify the resignation of the following individual on the effective date indicated: 

1. Gabriel Ceja, Instructional Support Assistant, Developmental Education, .35 FTE, 10 months, effective 

October 20, 2004. 

2. Luis Gonzales, Skilled Maintenance Worker/HVAC, Maintenance & Operations, 1.00 FTE, 12 months, 

effective October 18, 2004. 

3. Jaime Gutierrez, Custodian, Maintenance & Operations, 1.00 FTE, 12 months, effective November 8, 2004. 

BACKGROUND 

• Mr. Ceja has been employed since January, 2002. 

• Mr. Gonzales has been employed since October, 2004. 

• Mr. Gutierrez has been employed since August, 1999. 


These positions are funded by the district and will be replaced. 


It is recommended that the resignation of Gabriel Ceja, Luis Gonzalez, and Jaime Gutierrez be ratified on the 

effective date indicated. 


Dr. David Bugay 


Approved by: _____________________________________ 






TOPIC CLASSIFIED - EXTENSION OF ASSIGNMENT 

PROPOSAL: 

Communication No. #5 

To approve the extension of assignment for the following employees on the effective date indicated: 

1. Stephanie Garcia, Library Technical Services Specialist, Library, 56 hours, Range 9, Step D, $16.62 per hour, 

effective January 4, 2005 – January 13, 2005. 

2. Barbara Reilley-Jacobsen, Senior Office Assistant, Child Development Center, 35 hours, Range 6, Step I, 

$17.45 per hour, effective July 21, 2004 – July 25, 2004. 

BACKGROUND: 

The individuals listed above will be working additional hours in their regular assignment. 


These positions are externally funded with sufficient funding to cover the extensions. 


It is recommended that the extension of assignment for Stephanie Garcia and Barbara Reilley-Jacobsen be approved 

as presented. 




Approved by: _____________________________________ 






CommunicationNo.____#6___________ 

TOPIC PLACEHOLDER - JOINT REOPENER PROPOSAL – CCA/CTA AND DISTRICT REOPENERS: PUBLIC 

HEARING 

PROPOSAL: 

By mutual agreement according to the collective bargaining agreement, the Desert Community College District 

Faculty Association and the District agree to reopen the following sections of the collective bargaining agreement: 

A. Article XV (Appendix B): Faculty Service Areas 

B. Article XIV (Appendix C: Evaluations) 

C. Appendix C and H, Selection of Peer Evaluators 

D. Article IX: Health and Welfare Benefits 

E. Article VIII: Compensation 

F. Article XI: Hours of Service 

G. Appendix H, Tenure Review Process 

H. Article XXI: Distance Learning, Section 7 (e) Class Size 

I. Appendix B regarding dates of advancement 

BACKGROUND: 

Currently the Board of Trustees and the Faculty Association (CCA/CTA) have an agreement pursuant to 

Government Code Section 3540 et. seq. which provides for annual re-opener by mutual agreement. It is 

appropriate to conduct a Public Hearing regarding these re-openers. 


Budgetary implications are unknown at this time. 


It is recommended that the Board of Trustees approve a placeholder to conduct a Public Hearing regarding these 

proposed re-openers which have been jointly agreed upon. 




Approved by: _____________________________________ 







TOPIC: CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION (CSEA) Chapter 407 - SALARY INCREASE 

__________________________________________________________________ 

PROPOSAL: 

To approve a salary increase based on 176 hours effective July 1, 2004 – December 31, 2004 for classified 

employees. 

BACKGROUND: 

The current collective bargaining agreement between the California School Employees’ Association and the 

District contains language which provides a salary increase based on the state-wide cost-of-living adjustment 

(COLA). This item was approved at the October 28, 2004 meeting with the total hours 173.33. Currently 176 

hours are use with the change to 173.33 effective January 1, 2005. An additional salary schedule is needed for 

the period of July 1, 2004 – December 31, 2004 for 176 hours. 


The salary increase is budgeted to cover these expenses. 


It is recommended that the Board of Trustees approve the salary increase as per the collective bargaining 

agreement between the California School Employees’ Association (CSEA) and the District. 




Approved by: _____________________________________ 



CLASSIFIED BARGAINING SCHEDULE 2004-05 

Based on 176 hours per month through December 30, 2004 

A B C D E F G H I J 

20,064 

21,120 

22,224 

23,388 

24,612 

25,908 

27,276 

28,428 

28,428 

29,640 

1 

1,672 

1,760 

1,852 

1,949 

2,051 

2,159 

2,273 

2,369 

2,369 

2,470 

9.50 

10.00 

10.52 

11.07 

11.65 

12.27 

12.91 

13.46 

13.46 

14.03 

21,060 

22,164 

23,340 

24,564 

25,848 

27,204 

28,644 

29,856 

29,856 

31,128 

2 

1,755 

1,847 

1,945 

2,047 

2,154 

2,267 

2,387 

2,488 

2,488 

2,594 

9.97 

10.49 

11.05 

11.63 

12.24 

12.88 

13.56 

14.14 

14.14 

14.74 

22,116 

23,280 

24,504 

25,788 

27,144 

28,572 

30,072 

31,344 

31,344 

32,676 

3 

1,843 

1,940 

2,042 

2,149 

2,262 

2,381 

2,506 

2,612 

2,612 

2,723 

10.47 

11.02 

11.60 

12.21 

12.85 

13.53 

14.24 

14.84 

14.84 

15.47 

23,220 

24,444 

25,728 

27,072 

28,500 

30,000 

31,572 

32,916 

32,916 

34,308 

4 

1,935 

2,037 

2,144 

2,256 

2,375 

2,500 

2,631 

2,743 

2,743 

2,859 

10.99 

11.57 

12.18 

12.82 

13.49 

14.20 

14.95 

15.59 

15.59 

16.24 

24,384 

25,668 

27,012 

28,428 

29,928 

31,488 

33,144 

34,548 

34,548 

36,024 

5 

2,032 

2,139 

2,251 

2,369 

2,494 

2,624 

2,762 

2,879 

2,879 

3,002 

11.55 

12.15 

12.79 

13.46 

14.17 

14.91 

15.69 

16.36 

16.36 

17.06 

25,608 

26,952 

28,356 

29,856 

31,416 

33,072 

34,812 

36,288 

36,288 

37,836 

6 

2,134 

2,246 

2,363 

2,488 

2,618 

2,756 

2,901 

3,024 

3,024 

3,153 

12.13 

12.76 

13.43 

14.14 

14.88 

15.66 

16.48 

17.18 

17.18 

17.91 

26,892 

28,296 

29,784 

31,344 

32,988 

34,728 

36,552 

38,100 

38,100 

39,720 

7 

2,241 

2,358 

2,482 

2,612 

2,749 

2,894 

3,046 

3,175 

3,175 

3,310 

12.73 

13.40 

14.10 

14.84 

15.62 

16.44 

17.31 

18.04 

18.04 

18.81 

28,224 

29,712 

31,272 

32,916 

34,644 

36,468 

38,376 

39,996 

39,996 

41,700 

8 

2,352 

2,476 

2,606 

2,743 

2,887 

3,039 

3,198 

3,333 

3,333 

3,475 

13.36 

14.07 

14.81 

15.59 

16.40 

17.27 

18.17 

18.94 

18.94 

19.74 

29,640 

31,200 

32,844 

34,560 

36,372 

38,292 

40,296 

42,012 

42,012 

43,800 

9 

2,470 

2,600 

2,737 

2,880 

3,031 

3,191 

3,358 

3,501 

3,501 

3,650 

14.03 

14.77 

15.55 

16.36 

17.22 

18.13 

19.08 

19.89 

19.89 

20.74 

31,128 

32,760 

34,476 

36,288 

38,184 

40,200 

42,312 

44,100 

44,100 

45,984

10 

2,594 

2,730 

2,873 

3,024 

3,182 

3,350 

3,526 

3,675 

3,675 

3,832 

14.74 

15.51 

16.32 

17.18 

18.08 

19.03 

20.03 

20.88 

20.88 

21.77 

32,676 

34,392 

36,204 

38,100 

40,104 

42,204 

44,424 

46,320 

46,320 

48,276 

11 

2,723 

2,866 

3,017 

3,175 

3,342 

3,517 

3,702 

3,860 

3,860 

4,023 

15.47 

16.28 

17.14 

18.04 

18.99 

19.98 

21.03 

21.93 

21.93 

22.86 

34,308 

36,120 

38,016 

40,008 

42,108 

44,316 

46,644 

48,624 

48,624 

50,700 

12 

2,859 

3,010 

3,168 

3,334 

3,509 

3,693 

3,887 

4,052 

4,052 

4,225 

16.24 

17.10 

18.00 

18.94 

19.94 

20.98 

22.09 

23.02 

23.02 

24.01 

36,036 

37,920 

39,912 

42,012 

44,208 

46,536 

48,972 

51,048 

51,048 

53,232 

13 

3,003 

3,160 

3,326 

3,501 

3,684 

3,878 

4,081 

4,254 

4,254 

4,436 

17.06 

17.95 

18.90 

19.89 

20.93 

22.03 

23.19 

24.17 

24.17 

25.20 

37,836 

39,816 

41,904 

44,112 

46,428 

48,864 

51,420 

53,616 

53,616 

55,884 

14 

3,153 

3,318 

3,492 

3,676 

3,869 

4,072 

4,285 

4,468 

4,468 

4,657 

17.91 

18.85 

19.84 

20.89 

21.98 

23.14 

24.35 

25.39 

25.39 

26.46 

39,720 

41,808 

44,004 

46,320 

48,744 

51,300 

53,988 

56,292 

56,292 

58,680 

15 

3,310 

3,484 

3,667 

3,860 

4,062 

4,275 

4,499 

4,691 

4,691 

4,890 

18.81 

19.80 

20.84 

21.93 

23.08 

24.29 

25.56 

26.65 

26.65 

27.78 

41,712 

43,896 

46,212 

48,624 

51,192 

53,868 

56,700 

59,112 

59,112 

61,620 

16 

3,476 

3,658 

3,851 

4,052 

4,266 

4,489 

4,725 

4,926 

4,926 

5,135 

19.75 

20.78 

21.88 

23.02 

24.24 

25.51 

26.85 

27.99 

27.99 

29.18 

43,800 

46,092 

48,504 

51,060 

53,748 

56,556 

59,532 

62,052 

62,052 

64,704 

17 

3,650 

3,841 

4,042 

4,255 

4,479 

4,713 

4,961 

5,171 

5,171 

5,392 

20.74 

21.82 

22.97 

24.18 

25.45 

26.78 

28.19 

29.38 

29.38 

30.64 

45,984 

48,396 

50,940 

53,616 

56,424 

59,388 

62,508 

65,160 

65,160 

67,932 

18 

3,832 

4,033 

4,245 

4,468 

4,702 

4,949 

5,209 

5,430 

5,430 

5,661 

21.77 

22.91 

24.12 

25.39 

26.72 

28.12 

29.60 

30.85 

30.85 

32.16 

48,288 

50,820 

53,484 

56,292 

59,256 

62,364 

65,628 

68,424 

68,424 

71,340 

19 

4,024 

4,235 

4,457 

4,691 

4,938 

5,197 

5,469 

5,702 

5,702 

5,945 

22.86 

24.06 

25.32 

26.65 

28.06 

29.53 

31.07 

32.40 

32.40 

33.78 

50,700 

53,352 

56,160 

59,112 

62,220 

65,472 

68,916 

71,844 

71,844 

74,892

20 

4,225 

4,446 

4,680 

4,926 

5,185 

5,456 

5,743 

5,987 

5,987 

6,241 

24.01 

25.26 

26.59 

27.99 

29.46 

31.00 

32.63 

34.02 

34.02 

35.46 

53,232 

56,028 

58,968 

62,064 

65,328 

68,748 

72,360 

75,432 

75,432 

78,648 

21 

4,436 

4,669 

4,914 

5,172 

5,444 

5,729 

6,030 

6,286 

6,286 

6,554 

25.20 

26.53 

27.92 

29.39 

30.93 

32.55 

34.26 

35.72 

35.72 

37.24 

55,884 

58,824 

61,920 

65,160 

68,592 

72,192 

75,972 

79,200 

79,200 

82,572 

22 

4,657 

4,902 

5,160 

5,430 

5,716 

6,016 

6,331 

6,600 

6,600 

6,881 

26.46 

27.85 

29.32 

30.85 

32.48 

34.18 

35.97 

37.50 

37.50 

39.10 

60,900 

61,776 

65,004 

68,424 

72,024 

75,804 

79,776 

83,172 

83,172 

86,712 

23 

5,075 

5,148 

5,417 

5,702 

6,002 

6,317 

6,648 

6,931 

6,931 

7,226 

28.84 

29.25 

30.78 

32.40 

34.10 

35.89 

37.77 

39.38 

39.38 

41.06 

61,632 

64,860 

68,268 

71,844 

75,624 

79,584 

83,772 

87,336 

87,336 

91,044 

24 

5,136 

5,405 

5,689 

5,987 

6,302 

6,632 

6,981 

7,278 

7,278 

7,587 

29.18 

30.71 

32.32 

34.02 

35.81 

37.68 

39.66 

41.35 

41.35 

43.11 

64,704 

68,100 

71,676 

75,432 

79,404 

83,568 

87,960 

91,692 

91,692 

95,592 

25 

5,392 

5,675 

5,973 

6,286 

6,617 

6,964 

7,330 

7,641 

7,641 

7,966 

30.64 

32.24 

33.94 

35.72 

37.60 

39.57 

41.65 

43.41 

43.41 

45.26





TOPIC PLACE HOLDER - CLASSIFIED – RECLASSIFICATION 

__________________________________________________________________ 

PROPOSAL: 

To approve the placeholder for reclassification of the following individuals, job titles and job descriptions as 

modified and listed. 

• Sharon Bentzen, Senior Administrative Secretary, Student Services, 1.00 FTE, 12 months, (11-J) 

$4,023.00 per month to (14-G) $4,285.00 per month, effective November 22, 2004. 

• Linda Costagliola, Senior Administrative Secretary, Administrative Services, 1.00 FTE, 12 months, (11-I) 

$3,860.00 per month to (14-F) $4,072.00 per month, effective November 22, 2004. 

• Rose Rallo, Senior Administrative Secretary, Instruction, 1.00 FTE, 12 months, (11-J) $4,023.00 per month 

to (14-G) $4,285.00 per month, effective November 22, 2004. 

To approve the placeholder for approval of new classification for the job titles listed: 

1. Senior Office Assistant – Bilingual – Range 7 

2. Secretary – Bilingual – Range 8 

3. Administrative Secretary – Bilingual – Range 11 

To approve the placeholder for approval of the updates of the BASIC FUNCTIONS, DISTINGUISHING 

CHARACTERISTICS, REPRESENTATIVE DUTIES sections of each job description listed: 

1. Academic Skills Center Assistant 

2. Administative Secretary 

3. CalWORKS Assistant 

4. Child Development Center Assistant 

5. Curriculum Assistant 

6. Developmental Education Technician 

7. DSP&S Assistant 

8. Educational Support Services Technician 

9. Financial Aid Specialist 

10. Information Suystems Support Assistant 

11. Instructional Services Technician 

12. International Student Program Assistant 

13. Mail TechnicianProgram Admissions Specialist 

14. Program Admissions Specialist 

15. Program Specialist/Adult Basic Education 

16. Public Relations Technician 

17. Secretary 

18. Senior Finalcial Aid Specialist 

19. Senior Office Assistant 

20. Senior Program Specialist/Developmental Education 

21. Student Center Assistant 

22. Training & Development Assistant 

23. Transfer & Career Center Specialist 

24. Veterans Specialist 

BACKGROUND: 

The Reclassification Committee recommended the changes to the placements and current job descriptions for the 

above individuals. CSEA has reviewed and approved the recommendations.


Funds have been budgeted to cover the reclassification. 


To approve this placeholder for recommendation for funding and changes to the classifications and job 

descriptions as presented. 




Approved by: _____________________________________ 




SENIOR ADMINISTRATIVE SECRETARY 

BASIC FUNCTION 

Under the direction of a Vice President, plan and perform a variety of complex secretarial and technical office duties in an 

assigned area to assure timely and efficient office operations for the department and relieve the Vice President of technical 

clerical and administrative duties having District-wide impact; research, collect, analyze and compile data and information 

for inclusion in reports; maintain complex files and records related to District operations, programs and expenditures. 

DISTINGUISHING CHARACTERISTICS 

The Senior Administrative Secretary reports to a Vice President and provides a broad range of administrative support to a 

College Administrator. The Administrative Secretary performs duties as primary secretarial support to a Dean or Director 

of a major function. The Secretary provides support to a Coordinator, Director or other supervisor of a small program or 

function. 

REPRESENTATIVE DUTIES 

1. Plan and perform complex secretarial and technical office duties to assure timely and efficient office 

operations and relieve the Vice President of technical clerical and administrative duties. E 

2. Perform various secretarial and administrative duties including answering telephones and greeting 

visitors; provide information in person or on the telephone or refer to appropriate personnel; open, screen and route 

mail. E 

3. Compose, prepare and type a variety of correspondence, memos, reports and other materials specific to the 

assignment; proofread materials to assure accuracy and completeness. E 

4. Organize and coordinate office functions activities and communications to assure efficient and effective 

office operations. E 

5. Develop new and improved systems and procedures as a result of new policies or directives; assist with 

implementation after securing approval. E 

6. Research, analyze and prepare information on a variety of topics for dissemination to the public through various 

communication means maintaining confidentiality of sensitive departmental and other 

information. E 

7. Attend a variety of meetings as assigned, record notes and minutes and provide staff support and administrative 

assistance to committees as assigned. E 

8. Develop and maintain accurate filing systems and records as required to support the office functions. E 

9. Process documents specific to the office assigned according to established procedures. E 

10. Operate office machines including computers and related software applications, photocopiers, calculators, 

typewriter and other office equipment as assigned. E 

11. Compile, oversee and report on budgets for federal and other grants. 

12. Perform special campus and District assignments such as Accreditation, Flex Calendar and others as 

assigned. 

13. Schedule appointments and meetings and notify appropriate individuals of meeting times and locations; arrange for 

meeting facilities as needed; prepare calendars as required. 

14. Maintain an appropriate level of office supplies and order forms and other office supplies as necessary. 

15. Perform related duties as assigned. 

KNOWLEDGE AND ABILITIES 

Knowledge of: Modern office practices, procedures and equipment; preparation of complex reports; 

telephone techniques and etiquette; record-keeping techniques; operation of office machines including 

computer equipment and applicable software including word processing, spreadsheets, database management and email; 

correct English usage, grammar, spelling, punctuation and vocabulary; oral and written communication skills; 

interpersonal skills using tact, patience and courtesy; policies and objectives of assigned activities. 

Ability to: Plan and perform complex secretarial, administrative work in support of a Vice President; plan and organize 

work; read, interpret, apply and explain rules, regulations, policies and procedures; analyze and 

recommend improvements to systems, procedures and methods; work confidentially with discretion; 

meet schedules and time lines; maintain logs, reports and records; answer telephones and greet the public 

courteously; analyze situations accurately and adopt an effective course of action; operate a variety of office 

machines including a computer and applicable software including word processing, spreadsheets, database management, 

and email; type at 45 words net per minute from clear copy; communicate effectively both orally and in writing; maintain 

records and prepare reports; establish and maintain cooperative and effective working relationships with others; maintain

confidentiality of student records; understand and follow oral and written instructions; sit for extended periods of time; 

bend at the waist, kneel or crouch. 

EDUCATION AND EXPERIENCE 

Any combination equivalent to: graduation from high school supplemented by college-level course work with a grade of “C” 

or better in computer information systems or a business related field and four years of varied and increasingly responsible 

office secretarial or administrative office support experience including some public contact. 

WORKING CONDITIONS 

Environment: Office environment. Constant interruptions. 

EMPLOYMENT STATUS 

Bargaining Unit Position 

SAS.DOC 

RANGE 14 

6/98 

Revised 11/04


ADMINISTRATIVE SECRETARY-BILINGUAL 


Under the direction of a Dean or Director of a major function plan and perform a variety of complex secretarial and 

technical office duties in an assigned area to assure timely and efficient office operations for the department and relieve the 

Dean or Director of technical clerical duties; research, collect, analyze and compile data and information as needed; 

maintain complex files and records related to departmental operations, programs and expenditures; and possess the ability 

to communicate orally and in writing in English and in Spanish. 


The Administrative Secretary performs duties as primary secretarial support to a Dean or Director of a major function. 

The Administrative Secretary-Bilingual possesses the ability to communicate in English and Spanish. Due to the high 

volume of students and public in the area of assignment whose primary language is Spanish, a work related requirement of 

bilingual English/Spanish is necessary in order to successfully perform the job duties. The Secretary provides support to a 

Coordinator, Director or other supervisor of a small program or function. The Senior Administrative Secretary reports to a 

Vice President and provides a broad range of administrative support to a College Administrator. 


1. Plan and perform complex secretarial and technical office duties to assure timely and efficient office 

operations and relieve the Dean/Director of technical clerical duties. E 

2. Perform various secretarial and administrative duties including answering telephones and greeting 

visitors; provide information in English and Spanish in person or on the telephone or refer to appropriate personnel; 

open, screen and route mail. E 

3. Compose, prepare and type a variety of correspondence, memos, reports and other materials specific to the 

assignment; proofread materials to assure accuracy and completeness. E 

4. Organize and coordinate office functions activities and communications to assure efficient and effective 

office operations. E 

5. Develop new and improved systems and procedures as a result of new policies or directives; assist with 

implementation after securing approval. E 

6. Research, analyze and prepare information on a variety of topics for dissemination to the public through various 

communication means maintaining confidentiality of sensitive departmental and other 

information. E 

7. Develop and maintain accurate files and records as required to support the office functions; maintain files in 

progress and assure proper completion. E 

8. Process documents specific to the office assigned according to established procedures; prepare financial and 

statistical reports for the Dean/Director E . 

9. Operate office machines including computers and related software applications, photocopiers, calculators, 

typewriter, and other office equipment as assigned; maintain and control various databases. E 

10. Attend meetings and record notes and minutes as required. E 

11. Schedule appointments and meetings and notify appropriate individuals of meeting times and locations, arrange 

for meeting facilities as needed; prepare calendars as required. 

12. Maintain an appropriate level of office supplies and order forms and other office supplies as necessary. 



Knowledge of: Modern office practices, procedures and equipment; telephone techniques and etiquette; 

Record-keeping techniques; operation of office machines including computer equipment and applicable 

software including word processing, spreadsheets, database management; and email; correct English and Spanish usage, 

grammar, spelling, punctuation and vocabulary; oral and written communication skills; interpersonal skills using tact, 

patience and courtesy; policies and objectives of assigned activities. 

Ability to: Plan and perform complex secretarial and public contact work in support of a Dean/Director; plan and organize 

work; read, interpret, apply and explain rules, regulations, policies and procedures; evaluate and recommend 

improvements to systems, procedures and methods; work confidentially with discretion; meet schedules and time lines; 

maintain logs, reports and records; answer telephones and greet the public courteously; determine appropriate action 

within clearly defined guidelines; operate a variety of office machines including a computer and applicable software 

including word processing, spreadsheets, database management and email; type at 45 words net per minute from clear 

copy; communicate effectively both orally and in writing in English and Spanish; maintain records and prepare reports;

establish and maintain cooperative and effective working relationships with others; maintain confidentiality of student 

records; understand and follow oral and written instructions; sit for extended periods of time; 

bend at the waist, kneel or crouch. 


Any combination equivalent to: graduation from high school supplemented by college-level course work with a grade of “C” 

or better in computer information systems or business related coursework and three (3) years of increasingly responsible 

office secretarial or administrative office support experience including some public contact. 





Range 11 

8/04Adopted 11/04


SECRETARY-BILINGUAL 


Under the direction of a Coordinator, Supervisor or Director of a small program, perform a wide variety of secretarial and 

clerical duties in support of an assigned department or function; and possess the ability to communicate orally and in 

writing in English and Spanish. 


The Secretary provides support to a Coordinator, Director or other supervisor of a small program or function. The 

Secretary-Bilingual possesses the ability to communicate orally and in writing in English and Spanish. Due to the high 

volume of students and public in the area of assignment whose primary language is Spanish, a work related requirement of 

bilingual English/Spanish is necessary in order to successfully perform the job duties. The Senior Administrative 

Secretary reports to a Vice President and provides a broad range of administrative support to a College Administrator. 

The Administrative Secretary performs duties as primary secretarial support to a Dean of a division or Director of a major 

program or function. 


1. Perform secretarial duties and assist the supervisor with a variety of clerical, secretarial and 

administrative duties; facilitate communications and coordinate activities between the supervisor, staff, 

public and other personnel; establish and maintain positive staff and public relations. E 

2. Review documents, records and forms for accuracy, completeness and conformance to applicable rules and 

regulations; compose routine correspondence independently or from oral instructions; compile data for reports as 

requested. E 

3. Monitor budget expenditures and transfers, and maintaining financial records as assigned; maintain 

current account balances as assigned. E 

4. Order and maintain office supplies and other materials. E 

5. Communicate information in English and Spanish in person or by telephone where judgment, knowledge and 

interpretation of policies and regulations are necessary. E 

6. Receive, open and distribute mail; receive visitors, answer telephone calls and refer to appropriate staff 

members. E 

7. Type a variety of memoranda, reports and other materials. E 

8. Arrange and schedule a variety of meetings, appointments and conferences; prepare materials for meetings as 

assigned. E 

9. Train, assign and review the work of other employees or student assistants. E 

10. Operate a variety of office machines and equipment including a computer and related software applications, 

typewriter, copier, calculator and other equipment. E 

11. Maintain office files and prepare and type reports as necessary. E 

12. Attend a variety of meetings and record notes as assigned E 



Knowledge of: Operations, procedures and methods of office to which assigned; modern office practices, 

procedures and equipment; applicable computer software programs including word processing, spreadsheets, databases, 

and email; record-keeping techniques and alpha and numeric filing systems; correct English and Spanish usage, grammar, 

spelling, punctuation and vocabulary; interpersonal skills using tact, patience and courtesy; receptionist and telephone 

techniques. 

Ability to: Perform a wide variety of secretarial and clerical duties in support of an assigned department 

or function; assemble diverse data for the preparation of reports; maintain complex and varied files and 

records; type at 45 words net per minute from clear copy; interpret and apply specific rules, policies and 

procedures of the department or function to which assigned; operate a variety of office machines and 

equipment, including typewriter, computer and applicable software including word processing, spreadsheets, databases, 

email and other related programs, calculator, copier and other equipment; establish and maintain 

cooperative and effective working relationships with others; communicate effectively both orally and in 

writing in English and Spanish to exchange information in person and on the telephone; meet schedules and time lines; 

prepare and type reports, correspondence and related materials; bend at the waist, kneel or crouch to file materials; sit or 

stand for extended periods of time. 

Formatted: No underline


Any combination equivalent to: graduation from high school and two (2) years of varied and increasingly responsible 

secretarial or clerical experience. 





Range 8 

8/04Adopted 11/04 


SENIOR OFFICE ASSISTANT-BILINGUAL 


Under the direction of an assigned supervisor, provide specialized clerical support requiring a broad knowledge of an 

assigned program or functional area; provide a wide variety of reference and resource information related to assigned 

function or program; and possess the ability to communicate orally and in writing in English and Spanish. 


The Senior Office Assistant-Bilingual provides specialized clerical support requiring a broad knowledge of an assigned 

program or functional area. The Senior Office Assistant-Bilingual possesses the ability to communicate orally and in 

writing in English and Spanish. Due to the high volume of students and public in the area of assignment whose primary 

language is Spanish, a work related requirement of bilingual English/Spanish is necessary in order to successfully perform 

the job duties. Incumbents are typically assigned to be the clerical support of an entire office or functional area where use 

of independent judgment requires related specialized training and experience within the function. 


1. Plan, schedule and perform a wide variety of specialized clerical support duties related to an assigned 

program or functional area. E 

2. Prioritize and coordinate office activities to assure time lines are met; develop schedules, type and process 

documents, coordinate communications and disseminate information orally and in writing in English and Spanish. 

E 

3. Provide reference and resource information for an assigned program or functional area; read, interpret, 

apply and explain policies, procedures, rules and activities in conducting transactions with District 

personnel and the public. E 

4. Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms, 

schedules, and reports; list, abstract or summarize data. E 

5. Review and summarize data and prepare special and periodic reports related to an assigned program or 

function including State and federally mandated reports; verify accuracy, completeness and compliance to rules, 

procedures, regulations, policies and other mandates. E 

6. Establish and maintain filing systems on a variety of subjects; assemble, post and file data in specialized records. E 

7. Register students for assigned programs and receive and process fees as assigned; establish, organize and maintain 

student records and files including attendance records. E 

8. Type a wide variety of materials from various rough drafts or oral instructions; compose correspondence 

and memos and distribute as appropriate. E 

9. Review documents for accuracy, completeness and conformance to established procedures and standards. E 

10. Initiate and receive communication from District departments and personnel, community and State 

agencies and organizations, public schools and vendors as required. E

11. Receive complaints, resolve issues or refer to appropriate personnel according to established guidelines. E 

12. Receive, open and distribute mail. E 

13. Operate a variety of office machines and equipment including a computer and related software; typewriter, copiers, 

calculators, and other equipment specific to assigned area. E 

14. Greet students, visitors and others, and provide information and assistance regarding programs, procedures and 

activities of assigned function or area; provide forms and assistance in their completion as appropriate. E 



Knowledge of: Basic knowledge of goals and objectives of assigned office or functional area; standard office procedures 

and organizational skills; operation of standard office machines and equipment; modern office practices, procedures and 

equipment; applicable computer software including word processing, spreadsheets and email; record-keeping techniques; 

telephone techniques and etiquette; correct English and Spanish usage, grammar, spelling, punctuation and vocabulary; 

interpersonal skills using tact, patience and courtesy. 

Ability to: Provide specialized clerical support requiring a broad knowledge of an assigned program or functional area; 

remain current and apply and explain policies, procedures and activities related to an assigned program or function; 

perform a variety of clerical duties involving independent judgment in the interpretation, application or modification of 

existing procedures; operate a variety of office machines and equipment including typewriter, calculator, copier, computer 

and applicable software, i.e. word processing, spreadsheets, email and other related programs ; complete assignments with 

minimal supervision; demonstrate sound judgment in the application and interpretation of existing methods and 

procedures; establish and maintain cooperative and effective working relationships with others; maintain records and 

prepare reports; understand and follow oral and written directions; communicate effectively both orally and in writing in 

English and Spanish; provide sole clerical support of an entire office or functional area. 


Any combination equivalent to: graduation from high school and two (2) years of clerical experience in a related office or 

program and involving operation of a computer. 


Environment: Office environment. 



Range 7 

8/04Adopted 11/04





TOPIC HOLIDAYS – COLLEGE CALENDAR 2005 - 2006 

PROPOSAL: 

To ratify the attached list of holidays for the college calendar for the 2005-2006 fiscal year. 

BACKGROUND: 

All legal holidays are designated in accordance with Education Code Sections 88205 and 79020. 


These holidays are provided for by Education Code, classified contract and Leadership Handbook. The campuswide 

closing will again be December 23 – January 2. The seven workdays during this time will be covered with 

five Local/Legal holidays and the use of two mandatory vacation days. 


It is recommended that the schedule of holidays be ratified as presented. 




Approved by: _____________________________________ 



TO: All College of the Desert Staff 

FROM: Vice President of Human Resources 

DATE: November 9, 2004 

SUBJECT: 2005 - 2006 Holiday Schedule 

COLLEGE OF THE DESERT 

2005 - 2006 Holiday Schedule 

The following represents the schedule of holidays for the classified staff for the 2005 - 2006 fiscal year. 

LEGAL LOCAL 

July 4, 2005 (Monday) Independence Day 1 

September 5, 2005 (Monday) Labor Day 1 

November 11, 2005 (Friday) Veteran’s Day 1 

November 24, 2005 (Thursday) Thanksgiving 1 

November 25, 2005 (Friday) Local Holiday 1 

December 23, 2005 (Friday) Christmas Holiday 1 

December 26, 2005 (Monday) Christmas Day (Observed) 1 

December 27, 2005 (Tuesday) In Lieu of Admission Day 1 

December 28, 2005 (Wednesday) Native American Day 1 

December 29, 2005 (Thursday) Mandatory Vacation Day 

December 30, 2005 (Friday) Mandatory Vacation Day 

January 2, 2006 (Monday) New Year’s Day (Observed)1 

January 16, 2006 (Monday) Martin Luther King Day 1 

February 17, 2006 (Friday) Lincoln’s Birthday (Observed) 1 

February 20, 2006 (Monday) Washington’s Birthday (Observed)1 

April 14, 2006 (Friday) Spring Holiday 1 

May 29, 2006 (Monday) Memorial Day 1 ____ 

11 4 

All legal holidays are designated in accordance with Education Code Sections 88205 and 79020



Date of Meeting November 18, 2004 Division Human Resources____ 

TOPIC: VOLUNTEERS 

PROPOSAL: 

Board of Trustees to approve various volunteers. 

Communication No. _____#10_ 

BACKGROUND: 

Labor Code Section 3364.5 provides that volunteers working for community college districts may receive 

the same protection of workers’ compensation laws as do regularly salaried employees. 

In order for volunteers to receive these benefits, they must be officially approved by the Board of Trustees. 

BUDGET IMPLICATION: 

None. 


The Superintendent/President recommends the Board of Trustees approve volunteer workers as 

listed in Attachment #1. 




Approved by: _____________________________________ 




November 18, 2004 - Board Meeting 

ATTACHMENT 1 - Volunteers 

Jean Couston 

Gabriel Gonzalez




CommunicationNo. ____#11_____ 

TOPIC HOURLY PERSONNEL – CLASSIFIED STUDENTS TUTORS 

PROPOSAL: 

To ratify the employment of the Classified Hourly Personnel and Students/Tutors as listed on the attachments: 

BACKGROUND: 

Board policy requires the approval or ratification of all personnel appointments. 


The salaries of these individuals are budgeted unless specifically indicated as being funded by an outside source. 


It is recommended that the attached list of personnel be ratified on the dates indicated. 




Approved by: _____________________________________ 



CLASSIFIED HOURLY PERSONNEL - Employment Listing 

A. Short-Term/Substitute: 

1. EDNOFF, Jack 

Custodian 


November 3, 2004 

2. GARZA, Soraida 

Custodian 



12. MILLER, Bryan 

Custodian 










November 2, 2004 – Novmber 30, 2004 

15. SALINAS, Christina 

Secretary, Human Resources 


October 19, 2004 – November 29, 2004 

B. Student Workers/Tutors: 

1. VONGOTTBERG, Randy 


$13.76 per hour, not to exceed 19.5 hours per week 

August 18, 2004 –August 19, 2004 

2. ALDANA, Maria 



August 30, 2004 – June 30, 2005 

3. ALDANA, Maria 



August 30, 2004 –June 30, 2005 

4. BATTAROFF, Jenny 

Student Worker, Student Activities 


August 30, 2004 – June 30, 2005 

5. CORONA, Maria 

Student Worker, Child Development Center


August 30, 2004 – June 30, 2005 

6. DE LA ROSA, Jesenia 



August 30, 2004 – June 30, 2005 

7. DORSEY, Ebonie 




8. ESCAMILLA, Erika 



October 1, 2004 – June 30, 2005 

9. FILEVA, Galina 




10. FORCE, Keith 

Student Worker, Ornamental Horticulture 


October 5, 2004 – June 30, 2005 

11. GOMEZ, Brenda 



August 30, 2004 – June 30, 2005 

12. GRAJEDA, Lissa 



October 20, 2004 – June 30, 2005 

13. ISAACSON II, Earl 




14. JIMENEZ, Shaune 



October 5, 2004 – June 30, 2005 

15. KOMEI, Anahita 




16. LANG, Michael 



August 30, 2004 – June 30, 2004 

17. MIRAMONTES, Erika



August 30, 2004 – June 30, 2005 

18. NAVARRETTE, Lizette 



August 30, 2004 – June 30, 2005 

19. PALMER, Yanelys 




20. PERAZA, Maria 



October 20, 2004 – Jue 30, 2005 

21. RAMIREZ, Claudia 



August 30, 2004 – June 30, 2005 

22. SANCHEZ, Sergio 




23. SUMANO, Tania 

Student Worker,Student Activities 


October 5, 2004 – June 30, 2005 

24. VASQUEZ, Maria Del Pilar 




25. SUTHERLAND, Bonnie 

Proctor, Disabled Students Programs & Services 



26. CURRIER, Kevin 



August 23, 2004 – June 30, 2005 

27. DAGO, Achille 




28. GEIGER, Peter 


$9.50 per hour, not to exceed 20 hours per week


29. HAQUE, Syed 



October 12, 2004 – June 30, 2005 

30 JOHNSON, Andrew 



October 25, 2004 – June 30, 2005 

31. KRAUSE, Andrew 

Tutor, MESA 



32. LUSTRE-TALBOTT 



October 21, 2004 – June 30, 2005 

33. MUSHOV, Miroslav 

Tutor, ASC/DSPS/EOPS/ACES/H S I 


October 21, 2004 – June 30, 2005 

34. ORTEGA, Susan 



August 23, 2004 – June 30, 2005 

35. SALCEDO RAMIREZ, Maria 




36. VERNEY, Sabrina 



October 26, 2004 – June 30, 2004





TOPIC EMPLOYMENT AGREEMENTS 

PROPOSAL: 

To ratify the listing of employment agreements as provided. 

BACKGROUND: 

In order to assure appropriate compliance with relevant state and Federal laws, the District is entering into 

employment agreements with individuals who provide particular kinds of services. Primarily these individuals will 

be serving as Community Education presenters or Contract Education instructors. There are also occasional 

agreements for specialized services which support a variety of programs within the District. In all cases, the length 

of service is governed by the term of the agreement and no permanency rights are attached. 


Funding for the various agreements are self-generating, externally funded, or provided for in the District’s budget. 


It is recommended that the listing of employment agreements be ratified as presented. 




Approved by: _____________________________________ 



EMPLOYMENT AGREEMENTS 

November, 2004 

1 2 3 DESCRIPTION 

TOTAL 

CONTRACT 

, Rita $150.00 CTD 150.00 

e $210.00 $105.00 CTD 

Health 

leanor $3,643.00 

Science 

Health 

, Dee $3,643.00 

Science 

n, Mark $300.00 $300.00 $250.00 CTD 

ouglas $62.50 CTD 

Morgan $100.00 $100.00 CTD 

udy $300.00 

udy $150.00 

$150.00 $150.00 CTD 

$150.00 $150.00 CTD 

udy $300.00 $150.00 $300.00 CTD 

udy $300.00 $375.00 $300.00 CTD 

udy 

on, 

$300.00 $300.00 CTD 

$920.00 CTD 

Doug $9,000.00 Football 

Ruth $100.00 CTD 

315.00 

3,643.00 

3,643.00 

850.00 

62.50 

200.00 

600.00 

450.00 

750.00 

975.00 

600.00 

920.00 

9,000.00 

100.00 

22,258.50




Communication No. _____#13________ _ 

TOPIC CONFIDENTIAL- RECLASSIFICATION____ _ 

PROPOSAL: 

To approve the following 2004-2005 reclassification of the following individual as listed. 

• Rosalyn Weissmann, Senior Administrative Secretary, Human Resources, 1.00 FTE, 12 months, (11-H), 

$3,947.00 per month to (14-F), $4,162.00, effective November 22, 2004. 

BACKGROUND: 

The Leadership Handbook provides for a process for members of the Leadership Group to be reviewed for 

reclassification upon request. The Personnel Management Committee has reviewed this request and found it to 

have merit to recommend. 


Funds have been allocated to cover the costs of reclassification. 


To approve the recommendation for reclassification for Rosalyn Weissmann as presented. 




Approved by: _____________________________________ 





Date of Meeting November 18, 2004 Area Instruction 


TOPIC: Placeholder for Out-of-State/Country Travel 

_____________________________ 

PROPOSAL 

Reserve a place on the agenda for approval of out-of-state/out-of-country travel requests per attached. 

BACKGROUND 

The individuals represented in the attached materials will be attending the referenced conferences as 

representatives of College of the Desert. 


Indicated as stated in the attached materials. 


It is recommended that the Board of Trustees approve the attached out-of-state/out-of-country travel requests. 

Prepared by: ______________________________________ 

Dr. Gari Browning 

Vice President, Instruction 

Approved by: ______________________________________ 



BoardAgendaItems\placeholderform



Date of Meeting November 18, 2004 Area Instruction 


TOPIC: Approval of Out of State / Country Travel for Patricia Keller 

_____________________________ 

PROPOSAL 

To approve out-of-state travel for Patricia Keller to attend the Mosby’s Faculty Development Institute January 4 to 

6, 2005, in Las Vegas, Nevada. 

BACKGROUND 

This year’s theme, Nursing Education Today: A Proactive Journey, addresses proactive approaches to issues of 

violence, evidence-based practice, respect, mentoring, seeking grant funding, ADA issues, and many others, as 

well as assists in the teaching/learning process. 


Staff Development will cover $800 of the total expenses. The balance will be paid by the faculty member. 


It is recommended that the Board of Trustees approve the out-of-state travel for Patricia Keller to travel to Las 

Vegas, Nevada, January 4 to 6, 2005. 

Prepared by: ______________________________________ 

Dr. Gari Browning 

Vice President, Instruction 

Approved by: ______________________________________ 



BoardAgendaItems\OutOfStateTravelPatKeller



AGENDA ITEM 

Date of Meeting November 18, 2004 Division Student Services 


Topic Placeholder - Out-of-state/Out-of-country-travel 

PROPOSAL 

Reserve a place on the agenda for approval of Out-of-State/Out-of-Country Travel requests. 

BACKGROUND 

The individuals represented will be attending the referenced conferences as representative of College of the 

Desert in their respective Divisions. 


Indicated as stated. 


It is recommended that the Board of Trustees approve the Out-of-State Travel requests. 

Prepared by: 

Dr. Diane N. Ramirez, Vice President 

Student Services 

Approved by: 





Date of Meeting November 18, 2004 Area Student Services 


TOPIC: Approval of Out of State / Country Travel for Gail Booth 

________________________________ 

PROPOSAL 

To approve out-of-state travel for Gail Booth to attend the Department of Education 2004 Electronic Access 

Conference November 30 through December 3, 2004, in Las Vegas, Nevada. 

BACKGROUND 

This training conference will help the employee to stay current with the Department of Education software 

programs and processing changes that she uses to do her job as our Electronic Data Exchange expert. Also she 

will be able to gain knowledge of the latest changes by the Department of Education in regulations and updates to 

Financial Aid policies. 


All expenses will be paid out of the Pell Grant Administration Allowance and/or BFAP Administration Allowance. 


It is recommended that the Board of Trustees approve the out-of-state travel for Gail Booth to travel to Las Vegas, 

Nevada, November 30 through December 3, 2004. 

Prepared by: ______________________________________ 

Dr. Diane Ramirez 

Vice President, Student Services 

Approved by: ______________________________________ 



BoardAgendaItems\OutOfStateTravelGailBooth



Date of Meeting: November 18, 2004 Division Administrative Services 

Communication No. _______1___ 

TOPIC: APPROVAL OF WARRANT LISTS 

PROPOSAL: 

That the Board of Trustees ratify the warrant lists as presented. 

BACKGROUND: 

Board action is required to ratify District warrants. 

BUDGET IMPLICATION 

These expenditures are in conformance with the District budget. 


The Superintendent/President recommends the Board of Trustees accept the attached warrant lists in the 

amount of $2,461,890.48 

Recommended by: ___ 

Jerry R. Patton, Vice President for Administrative Services 

Approved by: ____ 

Dr. Maria C. Sheehan, Superintendent/President


BOARD OF TRUSTEES Communication: No. _____2 

Date of Meeting November 18, 2004 Division Administrative Services 

TOPIC PAYROLL # 4 

PROPOSAL: 

To approve the payroll as presented. 

BACKGROUND: 

Board action is required to approve the District payroll. 


These expenditures are in conformance with the District budget. 


The Superintendent/President recommends the Board of Trustees accept Payroll #4 in the amount of 

$2,083,167.82 as follows: 

Certificated $1,292,522.02 

Classified $ 790,645.80 

TOTAL $2,083,167.82 

Recommended by___________________________________ 

Jerry R. Patton 

Vice President for Administrative Services 

Approved by: ______________________________________ 

Dr. Maria C. Sheehan, 


board:payroll




TOPIC:APPROVAL OF CONTRACTS 

PROPOSAL: 

To approve and ratify contracts. 

BACKGROUND: 


During the course of conducting college business, the District finds it necessary to hire consultants for 

community services events, special projects and contract education. Each month the Business Office 

submits contracts for Board approval. Because the Board meets only once per month, there are 

frequently periods and circumstances which do not allow for Board approval prior to hiring. This 

condition is particularly true in the case of contract education where an outside firm presents an 

immediate need for our services training their employees. 


The contracts are put through an approval process which includes verification of funds available in the 

budget. In the case of community services events or contract education the fees charged are calculated 

to include the cost of the contract. 


The Superintendent/President recommends that the Board of Trustees approve/ratify the contracts 

presented. 

Recommended by: _____ 

Jerry R. Patton, Vice President for Administrative Services 

Approved by: _ 

Dr. Maria C. Sheehan, Superintendent/President 

bd:contract

Contract Summaries: 

Sandra DeBella Bodley 

Board of Trustees Meeting 

November, 2004 

LIST OF CONTRACTS 

This consultant contract provides for review and evaluation of curriculum needs in the Health Sciences A 

D N program. The contract is not to exceed $10,000 and is funded by VTEA federal funds. 

Keenan and Associates 

This is an agreement for loss control services that include a Hazardous Materials & Compliance Program, 

employee training and other safety related services. The cost to the District is $22,375. 

Shawn Scott, D.C. 

The agreement is for chiropractic services for the fall and spring semesters of 2004-05. The payments 

will total $2214.51 and are paid from the HPER/Athletics budget. 

Credentials, Inc. 

This provides for a web-site service for verification of degrees and past attendance; enrollment status and 

transcript requests. There are no costs to the College. The income for the service is derived from users 

of the service.




TOPIC GIFTS/DONATIONS TO THE DISTRICT 

PROPOSAL: 

To accept donations to the District. 

BACKGROUND: 

Communication No. __ 4 

Throughout the year various departments receive donations of equipment or supplies from various sources. 

The attached forms itemize the most recent donations to the Applied Science & Business Division and the 

PE and Performing Arts Division. 


None. 


The Superintendent/President recommends the Board of Trustees accept these donations to the District. 

Recommended by: ____________________________ 

Jerry R. Patton, Vice President, Administrative Services 

Approved by: ____________________________ 

Dr. Maria C. Sheehan, Superintendent/President




TOPIC RESOLUTION FOR EXPENDITURE OF EXCESS FUNDS 

PROPOSAL 


That the Board of Trustees approve the Resolution for the Expenditure of Excess Funds. 

BACKGROUND 

The Resolution is the process used for making additions to the budget and financial transactions for the 

District. In order to properly account for the receipt of additional funds or transfer of funds from one account 

to another, we are required to keep the Board informed as well as receive Board approval for the receipt and 

budgeting of those funds. This agenda item covers the following: 

Education 

850 – Developmental Education – 29,370. The grant award from the California Department of Education 

provides additional funds over the original adopted budget. 

Child Development Center 

722 – Child Development Training Consortium - $1,216. This is the increased amount of the contract. 

Center for Training and Development 

965 – Contract Education - $6,850. The increased revenue/expense is for additional classes/attendance in 

the offered programs. 

969 – Energy Technology Training Center - $3,494.13 This represents Phase I and it will be for the delivery 

of and inventory of ITS curriculum and training information. 


Restricted General Fund 

Income: $ 40,930 Expenditures: 

Classified Salaries 531 

Employee Benefits 119 

Supplies 25,686 

Contractual Services 13,594 

Other Outgo 1,000 

40,930

Page two 

Nov. 18, 2004 


The Superintendent/President recommends the Board of Trustees approve the Resolution for the 

Expenditure of Excess Funds in the amount of $40,930. 

Recommended by:________________________________ 

Jerry R. Patton, Vice President, Administrative Services 

Approved by: ________________________________ 


Board:ExcessFunds.DOC

RIVERSIDE COUNTY OFFICE OF EDUCATION 

COMMUNITY COLLEGE DISTRICTS 

RESOLUTION FOR EXPENDITURE OF EXCESS FUNDS 

WHEREAS the governing board of the Desert Community College District has determined 

that income in the amount of $40,930 is assured to said district in excess of amount 

previously budgeted, as is reflected on the attached page (agenda item): 

WHEREAS the governing board of the Desert Community College can show just cause 

for the expenditure of such excess funds. 

NOW THEREFORE BE IT RESOLVED such excess funds to be appropriated according 

to the schedule on the attached page. 

This is an exact copy of Resolution 

adopted by the governing board at 

a regular meeting on 


_____________________________ 

Secretary, Board of Trustees or 

Authorized Agent of the Board


BOARD OF TRUSTEES Communication No. 6 _ 


TOPIC RECEIVE THE CCFS311 ANNUAL BUDGET REPORT 

________________ 

PROPOSAL 

That the Board of Trustees receive the CCFS311 annual financial and budget report. 

BACKGROUND 

Section 58305 of the California Code of Regulations requires that the final budget for each year as adopted by the 

Board of Trustees is to be submitted to the Chancellor’s Office. The format is entirely different from the information 

submitted for Board information and approval. The CCFS311 is the standardized form required for all California 

community colleges for submission and also includes the prior year’s actual expenditures. 


None. 


The Superintendent/President recommends that the Board of Trustees receive the annual CCFS311 report as 

submitted to the Chancellor’s Office. 

Recommended by: _________ _ 

Jerry R. Patton, Vice President Administrative Services 

Approved by: _________ 


bdccfs

regular meeting of the board of trustees date - College of the Desert

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?