Xerox Document Centre 440/432/420 User Guide

Document Management Fields (DC440/432)
The Document Management Fields feature allows users to
include variable programmable data with a job when it is being
scanned to a repository. The scanned job will be stored with
this information in the Job Log. The Job Log can then be
accessed by third party software and the Document
Management information retrieved with the scanned file.
The following describes the options available when creating a
template with Document Management Fields information:
Field Name: defines a name for the Document Management Fields data.
This value is not shown on the Document Centre touch screen.
The Field Name is used by the third party software to access
the Document Management Fields data. Up to 128 characters
can be entered. This option cannot be left blank.
User Prompt: defines the prompt message that is to be displayed to the user
at the Document Centre. Up to 50 characters can be entered
although only 25 characters will be displayed on the touch
screen. This option is displayed, but cannot be edited at the
touch screen.
Default Value: defines the actual data that is to be assigned to a particular
User Prompt. This value can contain any value, including
blanks and can be edited by the user at the machine. Up to 128
characters can be entered although only 60 will be displayed at
the machine.
The Field Name, User Prompt and Default Value are referred
to as a single Document Management Fields entry. Up to six
entries can be programmed for each template.
NOTE: Contact the Xerox representative for more information
about the Third Party Software that can be used to access
image files referenced with Document Management Fields
data.
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