Manual for Development Projects - Planning Commission

Chapter-7
PROJECTS BY THE COMMITTEE HEADED BY DEPUTY CHAIRMAN, PLANNING
COMMISSION.
7.22 The ECNEC in its meeting held on 18-9-1993 decided that foreign aided projects severely affected
by impediments be identified by Economic Affairs Division and conveyed to Planning and Development
Division for review by a Committee headed by Deputy Chairman, Planning Commission and consisting
of Secretaries of Finance, Economic Affairs, Planning & Development, the concerned
Ministries/Divisions and Additional Chief Secretaries (Development) of the concerned Provinces to
restructure or close the projects. The Projects Wing, Planning and Development Division is secretariat of
the Committee.
7.23 The Cabinet in its meeting held on 17th October, 1994 decided that Secretaries/Additional
Secretaries Incharge of concerned Ministries/Divisions should personally participate. Participation in
this meeting should be given priority over any other meeting/engagement and foreign/local tours. The
Economic Coordination Committee of the Cabinet in its meeting held on 4th December, 1995 decided
that the Committee should meet once in two months.
PROJECT MONITORING
Role in the Project Cycle
7.24 The first three stages of the project cycle (identification, preparation and appraisal/approval),
precede the actual project implementation stage. Once the implementation stage is reached, the
"monitoring activity" assumes great importance which is followed by the final stage, i.e. project
completion/post-completion evaluation. The importance of "monitoring and evaluation" activities hardly
needs any emphasis since both provide timely and useful information not only to the project
management/implementation agencies but also a feed-back to the policy makers. The linkage between the
stages is also important. Each stage leads to the next and the last phase, in turn, produces new
approaches/ideas, improving the planning and implementation process of future projects. This makes the
"Project Cycle" self-renewing.
Conceptual Definition
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7.25 Conceptually, "monitoring" means to check and assess the implementation status of a
project/programme/plan during the implementation on a regular basis. The system of watching/
monitoring the progress of a programme/ project implementation, besides being an important link in the
project cycle, helps in the identification/analysis and removal of bottlenecks and expediting action where
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9/23/2010