Manual for Development Projects - Planning Commission

Chapter-7
ii) Projects Wing and concerned Technical Section of the Planning and Development Division,
Government of Pakistan, Islamabad;
iii) Economic Affairs Division (in the case of foreign-aided projects);
iv) Concerned Financial Advisor of the Administrative Division etc.;
v) Planning and Development Departments/Line Departments (in case of provincial projects).
7.18 This method of progress reporting is based on the "Rules of Procedure for Economic Council,
Planning Commission and Planning Sub-Commissions", issued by the former Ministry of Economic
Affairs, in September, 1952. The PC-III Proforma has been in use since then with some modifications.
The most important thing for progress reporting is that financial and physical progress and bottlenecks
should be reported realistically and promptly by a Project Director/Executing Agency.
7.19 The project progress should be monitored on the basis of the project implementation schedule.
Progress reports are essential for fact-finding so that specialists can concentrate on problem solving.
Project Directors should ensure that proper procedures for reviewing and responding to progress reports
are established and followed. Progress reports should summarize all important aspects of the projects. If
projects are executed by several agencies, the main executing agency should be designated to collect and
integrate the reports prepared by other agencies. Sponsoring agencies should be responsible to
computerize all information under Management Information System (MIS) already developed by them.
MIS should be set up by each sponsoring agency.
Progress Review by the Ministries/Divisions
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7.20 Recognizing the need for monitoring/review of projects at high level, the Cabinet at its meeting held
on April 2, 1990 took the following decision:
(a) Monitoring/review procedure at a high level should be introduced for projects in the following
sectors:
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9/23/2010