Manual for Development Projects - Planning Commission

Chapter-9
expenditures incurred after July 1, 1993 including expenditure on eligible consulting services and operating
costs, forwarded to the Federal SAP Secretariat and approved by IDA/World Bank. The consulting
services are to be used for procurement monitoring and other assistance, needed for monitoring and
evaluation. Operating costs will include costs, incurred to strengthen the SAP Secretariat and the SAP
monitoring cells in the provinces, AJK and the federal areas, auditing and the costs of carrying out the
household survey for SAP monitoring. These costs will include equipment and training, needed in
strengthening the SAP Secretariat and monitoring cells; and the salaries subsistence, transport and other
related costs of incremental staff, needed to carry out the survey; and other additional equipment required
for the survey.
SAP Procurement Procedures
a) Procurement Guidelines
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9.18 In a programme of this nature, it is extremely difficult to forecast the total amount of procurement at
the outset and to categorize it into civil works, goods, and services. Most SAP procurement including all
civil works is expected to involve small contracts over widely dispersed geographical areas, suitable only
for local competitive bidding and proudest shopping. Some procurement, however, will be suitable for
international competitive bidding which will be based on the World Bank's Standard Bidding Documents.
This will include vehicle, chemicals, contraceptives, some pharmaceutical products and consulting
contracts. The Government agencies can request UNICEF and UNFPA to carry out some of this
procurement for it, under arrangements satisfactory to IDA.
9.19 During appraisal, IDA reviewed the Government's local competitive bidding procedures, already in
use in ongoing IDA funded projects, and found them to be in compliance with IDA guidelines. There have
been some minor shortcomings, identified in their application of the rules/procedures. The SAP Project,
therefore, makes special provision for training of staff involved in procurement and monitoring
procurement practices.
9.20 However, in order to comply with the requirements of SAP Development Credit Agreement between
GOP and IDA dated April 4, 1994, World Bank/IDA Guidelines and the Staff Appraisal Report (SAR)
dated, March 8, 1994, all the departments conducting procurement of goods, services, and civil works
under Social Action Programme (SAP) should follow the instructions below:-
i) All procurement exceeding $ 25,000 per contract should be advertised in the National
Newspapers. However, this does not exempt the procuring agencies from following the
Provincial/Federal Governments rules regarding advertisement/open tender for local
procurement, costing Rs 25,000 or more;
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9/23/2010