Manual for Development Projects - Planning Commission

Chapter-9
Page 7 of 14
succeeded in establishing a system of receiving detailed reports from the provinces on regular basis. It has
also established the capacity to provide financial and technical assistance to the Federal and Provincial
Governments for implement-ation of SAP. It generally monitors SAP activities through provincial visits
with the donor's missions and also through technical group meetings to discuss issues and formulate
policies and procedures. The MSU also concentrates on financial flows and policy reforms.
iv) Provincial SAP Coordination Committee (PSCC):- The PSCC monitors SAP activities and meets
every quarter to review the progress. It holds regular meetings to discuss the progress of SAP activities and
monitors financial and policy reforms. It also tries to resolve operational issues.
v) Provincial Finance Department:- It is responsible for planning and monitoring of SAP related funds.
The main role of the finance department is to ensure that the budgets are within the available resources and
the financial guidelines are followed. At the implementation stage, it is their responsibility to ensure that
the funds are available to the line departments on time. It is also their function to monitor releases against
the annual budget allocations.
vi) Provincial P&D Departments and Provincial SAP Coordinators:- Monitoring of implementation of
all policies and programmes, including aggregating information of line departments, is their responsibility.
P&D Department is responsible for the development activities and thus monitors the preparation and
implementation of the development budget. The schemes are prepared by the line departments and
reviewed by Planning and Development Department. The P&D Department monitors the implementation
of development programmes on the basis of the monthly progress reports of the Communication and
Works (C&W) Department/ concerned executing agencies.
vii) Line Departments (Administrative/ Attached Departments):- Line departments monitor the works
of their attached departments. The attached departments are the main implementing bodies and are
responsible for ensuring that all the policies and plans are being implemented in an efficient and effective
manner. The administrative departments have planning cells which are responsible for preparation and
monitoring of attached department activities and provide feed-back to the higher level. They also provide
coordination between the attached department, Finance, P&D, C&W, Departments etc. In general, line
departments have to collect information from the attached departments on regular basis.
viii) SAP Cells:- SAP Cells have been set-up in the line departments and attached departments in order to
monitor SAP activities. Their main role at present is to collect and provide SAP related information to the
higher authorities.
ix) Review Meetings:- The main purpose of these review meetings is to assess physical and financial
implementation status of SAP schemes. These are extremely useful exercises and provide feedback for
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9/23/2010