proposal part b - The Bernstein Project

CIP-ICT PSP Call 4 51
Pilot B
[Imperialle]
B3.3. Resources to be committed
The total costs indicated on form A3 are € 4,894,600 (EU contribution € 2,447,300) composed of
- personnel costs € 3,024,000 (62.5%) representing 812.5 person/months,
- subcontracting € 256,000 (5%),
- other costs € 667,400 (13.5%),
- overhead € 907,200 (19%).
Other Costs consist of € 165,900 travel costs and € 501,500 equipment costs.
a) The travel costs are approximately € 15,000 per participant. We have planned four general meetings, at
which all partners will be present and at which delegates from the European Commission will also be invited to
participate – these include one kick-off meeting, two general meetings at the end of the first two project years
respectively, and a final meeting at the end of the project. The locations for these meetings are foreseen to be
Vienna (coordination), Valencia, Copenhagen, and Rome. General meetings serve to present the progress of our
work to the Commission, to discuss management issues (financial, administrative, communicational,
monitoring), to work out technical and scientific issues, and to plan future steps. Additionally, they represent
opportunities to disseminate the work being done, either locally or internationally (which will be accomplished
by inviting speakers as well as having potential users of our output participate the public portions of the
meetings).
There are 4 to 9 scheduled work-package meetings. Their number will depend on the specific requirements of
the tasks in each work package.
b) Equipment and others:
No. participant equipment, material, others costs
1 OEAW server, storage/backup system, software 5,000
2 BAM 1,500 X-ray films (30 x 40cm) + developing 50,000
3 TUG server, storage/backup system, software 5,000
4 IVCR server, storage/backup system, software, restoration material, films 14,000
5 SMK digital X-ray (€ 60,000), photo equipment (€ 22,000), digital storage (€ 6,000),
materials (€ 8,500)
96,500
6 ICPAL server, storage/backup system, restoration material (frames, passe-partouts) 9,000
7 WRM Cruse scanner (€ 100,000), exhibition “German Master Drawings” (€ 65,000),
server, software, storage (€ 10,000)
175,000
8 BL server, storage/backup system, restoration material (frames, passe-partouts) 9,000
9 HERTZ Wolfenbütteler Buchspiegel + digital camera + computer: (€ 15,000), Zeutschel-
Scanner OS 12000V (€ 28,000)
43,000
10 UTBV A2 book scanner SMA 21 eDocument (€ 43,000), server + accessories, photo
60,000
technique to extract the watermarks, storage-archiving solution (€ 17,000)
12 ISM server, storage/backup system, 3 beta radiography plates 20,000
13 ACV server, storage/backup system, slim light, beta radiography plate 15,000
Total 501,500
Most of the masterpieces to be digitised in the project are unique works of great value that are extremely fragile
as well as light sensitive. For this reason they must be handled with great care and require special equipment
that has been expressly designed for recording this type of object.
Many of the objects involved are so valuable and fragile that moving them out of house for scanning would be
expensive if not even risky for reasons of potential damage to the pieces. Sharing of scanning equipment is
therefore in most cases non-feasible.
Equipment needs are very different for the various participants. Some institutions, like IVCR and ICPAL, are
equipped with adequate scanning equipment, but others are not. For this reason, two participants, the WRM and
the SMK, need appreciably higher budgets.