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IT CORNER<br />
by CA Ashwin Dedhia<br />
Useful Functions in EXCEL to enhance productivity <strong>of</strong> your <strong>of</strong>fices<br />
All <strong>of</strong> us are heading towards summer vacations followed by peak season for<br />
Returns preparation and compliance computations. At many occasions, we need<br />
Rounding <strong>of</strong>f and our team does it well but faces challenges when the numbers<br />
change. Here are a few functions that may help to improve productivity and error<br />
free working within your <strong>of</strong>fice. This are functions commonly useful for a CA <strong>of</strong>fice,<br />
but generally missed.<br />
With the constraint <strong>of</strong> space, here we are sharing note on only a few functions that<br />
may be directly relevant and useful for CA <strong>of</strong>fice. We shall appreciate contribution<br />
by members on other useful functions / shortcuts that can enhance productivity in<br />
<strong>of</strong>fice working. Feel free to share your views and comments to the <strong>branch</strong> for<br />
further value addition in the <strong>newsletter</strong>.<br />
CEILING Function<br />
What Does It Do ?<br />
This function rounds a number up to the nearest multiple specified by the user.<br />
Syntax<br />
'=CEILING(ValueToRound,MultipleToRoundUpTo)<br />
The ValueToRound can be a cell address or a calculation.<br />
Formatting<br />
No special formatting is needed.<br />
Example<br />
The following table was used by a pr<strong>of</strong>essional <strong>of</strong>fering support services through<br />
his team and billing rates are based on Weekly basis.<br />
The services <strong>of</strong>fered are only available on a weekly basis, any fraction there<strong>of</strong> is<br />
billed fully over upper ceiling.<br />
When the consultant provides the number <strong>of</strong> days service was provided /<br />
required in the property the =CEILING() function rounds it up by a multiple <strong>of</strong> 7 to<br />
calculate the number <strong>of</strong> full weeks to be billed.<br />
Days Required Days To Be Billed<br />
Customer 1 3 7 =CEILING(D28,7)<br />
Customer 2 4 7 =CEILING(D29,7)<br />
Customer 3 10 14 =CEILING(D30,7)<br />
The same function may be useful for other activities, for rounding to nearest<br />
Rupee, 10 Rupee in case <strong>of</strong> Taxes, 30 in case <strong>of</strong> counting the monthly billing, etc.<br />
Number Raised Up<br />
2.1 3 =CEILING(C4,1)<br />
1.5 2 =CEILING(C5,1)<br />
14 20 =CEILING(C6,10)<br />
20 30 =CEILING(C7,30)<br />
25 30 =CEILING(C8,30)<br />
40 60 =CEILING(C9,30)<br />
FLOOR Function<br />
What Does It Do ?<br />
This function rounds a value down to the nearest multiple specified by the user.<br />
Syntax<br />
'=FLOOR(NumberToRound,SignificantValue)<br />
Formatting<br />
No special formatting is needed.<br />
Example<br />
Number Rounded Down<br />
1.5 1 =FLOOR(C4,1)<br />
2.3 2 =FLOOR(C5,1)<br />
2.9 2 =FLOOR(C6,1)<br />
123 100 =FLOOR(C7,50)<br />
145 100 =FLOOR(C8,50)<br />
175 150 =FLOOR(C9,50)<br />
ROUND Function<br />
What Does It Do ?<br />
This function rounds a number to a specified amount od decimal places.<br />
If 0 is used the number is rounded to the nearest whole number.<br />
If a negative amount <strong>of</strong> rounding is used the figures to the left <strong>of</strong> the decimal point<br />
are rounded.<br />
Syntax<br />
'=ROUND(NumberToRound,DecimalPlacesToUse)<br />
Formatting<br />
No special formatting is needed<br />
Example<br />
Number Places To Round Rounded Number<br />
1.47589 0 1 =ROUND(C4,D4)<br />
1.47589 1 1.5 =ROUND(C5,D5)<br />
1.47589 2 1.48 =ROUND(C6,D6)<br />
13643.47589 -1 13640 =ROUND(C7,D7)<br />
13643.47589 -2 13600 =ROUND(C8,D8)<br />
13643.47589 -3 14000 =ROUND(C9,D9)<br />
MVAT UPDATES<br />
by CA Alpesh B. Shah<br />
TRADE CIRCULAR No. 3T <strong>of</strong> 2012 dated 27.02.2012<br />
Sub: Submission <strong>of</strong> certain annexures by the dealers who are not<br />
required to file Audit Report in Form 704.<br />
Important features :<br />
1. This amendment will be applicable from the last return <strong>of</strong> financial year<br />
2011-12, whether liable to file Hly, Qtly or Monthly.<br />
2. The amendment provides that all dealers who are not liable to file Audit<br />
report in Form – 704 u/s 61, will now be required to file annexures in C, D,<br />
G, H, I, J1 and J2 along with last return <strong>of</strong> that year.<br />
3. The due date <strong>of</strong> filing last return <strong>of</strong> financial year has been extended to 90<br />
days from end <strong>of</strong> the year. e.g. return for the period ending on 31st<br />
March, 2012 has to be filed before 30th June, 2012 along with the<br />
aforesaid annexures.<br />
4. The due date <strong>of</strong> making payment <strong>of</strong> tax has not been changed i.e. all<br />
dealers except six monthly dealers are required to pay by 21st day from<br />
end <strong>of</strong> Month/Quarter and for six monthly dealers by 30th April, 2012.<br />
5. The annexures notified vide notification cited Ref. (1) above is as under:-<br />
(I) Annexure-C:– This annexure contains the information with<br />
regards to details <strong>of</strong> TDS certificates received by the dealer.<br />
(ii) Annexure-D:– This annexure contains the information with<br />
regards to details <strong>of</strong> TDS certificates issued by the dealer.<br />
(iii) Annexure-G:– This annexure contains the information with<br />
regards to details <strong>of</strong> the various certificates or declarations as<br />
provided under Central Sales Tax Act, 1956 which are received by<br />
the dealer.<br />
(iv) Annexure-H:– The information about the details <strong>of</strong> the<br />
(v)<br />
declarations in Form H, which are not received in respect <strong>of</strong> local<br />
sales is to be provided in this annexure. This H form relates to sale<br />
in the course <strong>of</strong> export where penultimate sales are local sales.<br />
Annexure-I:– The information with regards to details <strong>of</strong> the various<br />
certificates or declarations as provided under Central Sales Tax<br />
Act, 1956 that are not received is to be furnished in this annexure.<br />
(vi) Annexure-J1:– This annexure contains the information about the<br />
sales affected by the dealer furnishing the said annexure. The<br />
information with regards to Customer-wise sales is to be provided.<br />
6.<br />
(vii) Annexure-J2:– This annexure contains the information about the<br />
purchases affected by the dealer furnishing the said annexure.<br />
The information with regards to Customer-wise purchase is to be<br />
provided.<br />
The dealers who are not required to file Audit Report u/s 61 in Form 704<br />
shall submit these annexures along with the last return <strong>of</strong> the year i.e. for<br />
the month <strong>of</strong> March.<br />
7. In case <strong>of</strong> a dealer where business is discontinued or disposed <strong>of</strong> or<br />
transferred, then requisite annexures shall be filed along with the last<br />
return.<br />
8. The template <strong>of</strong> the aforesaid annexures will be provided on the website<br />
<strong>of</strong> the Sales Tax Department i.e. www.mahavat.gov.in at DOWNLOAD-<br />
FORMS