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CompTIA A+ Certification All-in-One Exam Guide

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would want a customer to interact with him or her. Now put yourself in

the clerk’s shoes. How would you want a customer to commu-nicate with

you? Act accordingly!

If you discover that the user caused the problem, either through ignorance

or by accident, don’t dismiss the customer’s problem, but avoid being

judgmental or insulting about the cause. We all screw up sometimes, and

these kinds of mistakes are your job security. You get paid because people

make mistakes and machines break. Chances are you’ll be back at that

workstation six months or a year later, fixing something else. By becoming

the user’s advocate and go-to person, you create a better work environment.

If a mistaken action caused the problem, explain in a positive and supportive

way how to do the task correctly, and then have the user go through the

process while you are there to reinforce what you said.

Getting Answers

Your job as a tech is to get the computer fixed, and the best way to start that

process is to determine what the computer is doing or not doing. You must

start by talking to the customer. Allow the customer to explain the problem

fully while you record the information.

Although each person is different, most users with a malfunctioning

computer or peripheral will be distraught and perhaps defensive about the

problem. There are methods for dealing with difficult customers or situations.

You need to ask the right questions and listen to the customer’s answers.

Then ask the proper follow-up questions with the goal of getting answers that

will help you troubleshoot the problem.

Always avoid accusatory questions, because they won’t help you in the

least (see Figure 1-4). “What did you do?” generally gets a confused or

defensive “Nothing” in reply, which doesn’t get you closer to solving the

problem. First, ask questions that help clarify customer statements. Repeat

what you think is the problem after you’ve listened all the way through the

user’s story.

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