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CompTIA A+ Certification All-in-One Exam Guide

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If the printer does have connectivity, double-check the appropriate printer

applet for your version of Windows. If you don’t see the printer you are

looking for, you’ll need to reinstall it.

If you attempt to use a printer shared by another computer but Windows

pops up with an “Access Denied” error, you might not have permission to use

the printer. Go to the host system and check the Security tab of the Printer

Properties dialog box. Make sure your user account is allowed to use the

printer.

Assuming the printer is in good order, it’s time to look at the spooler. You

can see the spooler status either by double-clicking the printer’s icon in the

appropriate printer Control Panel applet or by double-clicking the tiny printer

icon in the notification area if it’s present. If you’re having a problem, the

printer icon will almost always be there. Figure 26-35 shows the print spooler

open.

Figure 26-35 Print spooler

A backed-up print queue can easily overflow or become corrupt due to a

lack of disk space, too many print jobs, or one of a thousand other factors.

The status window shows all of the pending print jobs and enables you to

delete, start, or pause jobs. I usually just delete the affected print job(s) and

try again.

Print spoolers are handy. If the printer goes down, you can just leave the

print jobs in the spooler until the printer comes back online. If you have a

printer that isn’t coming on anytime soon, you can simply delete the print job

in the spooler window and try another printer.

If you have problems with the print spooler, you can get around them by

changing your print spool settings. Go into the Printers/Devices and Printers

applet, right-click the icon of the printer in question, and choose Printer

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