EN 2023 - Meetings

Business & Event Center

A SPECIAL PLACE

FOR SPECIAL EVENTS

SEMINARS & MEETINGS

Kloster Heidberg

Bahnhofstraße 4 | B–4700 Eupen | Tel.: + 32 ( 0) 87 / 39 22 50 | info@klosterheidberg.be

www.klosterheidberg.be

A SPECIAL PLACE

FOR SPECIAL EVENTS

In the heart of East-Belgium – located in the border triangle

between Belgium, Germany and The Netherlands – you will

find the convent “Kloster Heidberg”, surrounded by an idyllic

park. The 18th century building is within a short walk from

the city center and the Eupen train station, which allows you

to start your travels in a very relaxed atmosphere. The train

takes you directly from Ostende, via Gent, Bruges, Brussels,

Leuven, Liége and Verviers to the beautiful city of Eupen, situated

right next to the High Vens!

This former convent has been converted into a multifunctional

Business & Event Center with 5 fully equipped seminar

rooms with modern state of the art technical equipment and

offers a capacity of up to 300 participants and accommodation

for up to 76 overnight guests. The former chapel offers

the perfect setting for all kinds of meetings or festivities, be it

for weddings, company events or other functions. Besides the

beautiful outdoor patio, guests can also relax and enjoy the

cozy Klosterkeller-Bar.

CONTENT

WORKSHOPS

& MEETINGS

• OVERNIGHT STAYS

• INFRASTRUCTURE

• TEAM BUILDING

• INCENTIVES

• KLOSTERKELLER-BAR

To the image film:

youtu.be/wxcF8XyIE_M

Visit Wallonia:

youtu.be/hG5o_gT2yhs

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SEMINARS & MEETINGS

OVERNIGHT STAYS

The number of accommodation facilities in the former convent, also called convent cells,

has been reduced thanks to the new architectural break-up from previously 59 to currently

38 small but beautiful and modern rooms with love for details.

Historical heritage and ultramodern technical equipment combine to a unique wellbeing

ambiance.

All rooms have free WLAN, flat screen digital tv/radio, phone, air-conditioning, safe,

hairdryer, shower or bathtub.

THE KLOSTER

HEIDBERG CON-

VENT HAS

38 ROOMS

• All of them can be booked

as single or double use, 1 is

adapted for persons with

reduced mobility.

• 23 of them can be used as

twin bedrooms.

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OUR PRICES

90€ for a single room, 110€ for a double

room (overnight stay, breakfast included).

Check in: 15 H / Check-out: 11 H

For groups:

Whether for group travellers or as a package

for conferences – we will be happy to

put together a tailor-made offer for you.

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SEMINARS & MEETINGS

INFRASTRUCTURE

Modern technical equipment within ancient walls:

a concept professionally realized at the Kloster Heidberg

convent. We prepare the rooms for your event

according to your wishes, from the seating to the

technical equipment.

Whatever extra service you need, we handle the organisation

of your meeting or event for you, so you

can focus on your business.

INFRASTRUCTURE

• LOBBY

• COURTYARD

• CHAPEL

• MEETING ROOM ADELHEIDIS

• MEETING ROOM BONAVENTURA

• MEETING ROOM GOER DE HERVE

• REFEKTORIUM

• KLOSTERKELLER-BAR

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INFRASTRUCTURE

LOBBY

INFO

Maximum 100 people, 90 m².

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INFRASTRUCTURE

COURT-

YARD

INFO

Maximum 100 people,

90 m² (usable space).

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INFRASTRUCTURE

CHAPEL

The Heidberg convent chapel, also called Sacred Heart

Chapel, is our great piece of jewellery!

There have been done relatively few structural alterations

here in order to preserve the original character

in gothic style.

The cloister, the balcony with its ancient church organ,

the stained glass windows and the paving tiles create

a unique ambience in the chapel as a whole.

The Chapel, our jewel, offers the perfect setting for all

kinds of events.

Included in the service charge of the chapel is: the

chapel, round or rectangular tables, high tables, chairs,

the sound and video technology as well as the inner

courtyard, cloakroom, sanitary area and the parking.

The lobby and the Klosterkeller-Bar can be booked extra.

INFO

Maximum 170 people seated, 300 people standing,

285 m².

TECHNICAL EQUIPMENT

Sound system

• Audio system with Bose mixing panel

• 3 microphones or Line-accesses

• Microphone, also as headset version, can be

booked optionally

• Audio reproduction of background music

Large screen overhead projection:

HD overhead projection with HDMI access.

WLAN:

Internet access via WLAN is available.

For all rooms, various audio and video adapters are

available.

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INFRASTRUCTURE

MEETING ROOM

ADELHEIDIS

INFO


TECHNICAL EQUIPMENT

Flatscreen 60/65 inches:

• HDMI-connection (audio and video)

• Apple TV – AirPlay for direct transmission from

IPad and other Apple devices

• USB plug for transmission of multimedia content

• Flat screen perfect to be used also by daylight!

Sound system

• Audio access (Line IN)

• Audio system with Bose mixing panel.

• 3 microphones or Line-accesses.


booked optionally


WLAN:



available.

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INFRASTRUCTURE

MEETING ROOM

BONAVENTURA

INFO


TECHNICAL EQUIPMENT







Sound system:


• Audio reproduction of all kinds of sources displayed

on the screen. (ideal for reproduction of

product, music und YouTube videos)

• Microphone access


booked optionally


WLAN:



available.

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INFRASTRUCTURE

MEETING ROOM

GOER DE HERVE

INFO

A or B separate: Maximum 24 persons, 30 m².

A and B combined: Maximum 60 people, 60 m².

TECHNICAL EQUIPMENT







Sound system:


• Audio reproduction of all kinds of sources displayed

on the screen. (ideal for reproduction of

product, music und YouTube videos)

• Microphone access


booked optionally


WLAN:



available.

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INFRASTRUCTURE

REFEKTORIUM

INFO

Maximum 76 people, 70 m² + 40 m².

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Bestuhlungsmöglichkeiten

Zitmogelijkheden · Choix · Choix de sièges de sièges · Seating · Seating options options

OUR SEATING OPTIONS

GOER GOER DE HERVE DE HERVE

12 P 12 P 16 P 16 P 12 P 12 P 24 P 24 P - - - - - - - - - -

(A/B) (A/B) 30m² 30m²

GOER GOER DE HERVE DE HERVE

25 P 25 P

(A+B) (A+B) 60m² 60m²

29 P 29 P 24 P 24 P 60 P 60 P - - - - - - - - - -

BONAVENTURA

20 P 20 P

70m² 70m²

24 P 24 P 16 P 16 P 30 P 30 P - - - - - - - - - -

ADELHEIDIS

100m² 100m²

30 P 30 P 34 P 34 P 24 P 24 P 60 P 60 P - - - - - - - - - -

KAPELLE KAPELLE

CHAPELLE CHAPELLE · KAPEL ·· CHAPEL KAPEL · CHAPEL

285m² 285m²

54 P 54 P 58 P 58 P 60 P 60 P 170 P170 P 60 P 60 P 100 P100 P 150 P150 P 170 P170 P 300 P300 P

Innenhof Innenhof

Cour intérieure Cour intérieure · Courtyard · Courtyard · Binnenplaats · Binnenplaats

max. max. 100 100

90m² 90m²

(ohne Beete (ohne · sans Beete parterre · sans de parterre fleurs · de fleurs ·

bloembed niet bloembed inbegrepen niet inbegrepen · ·

without flower without beds) flower beds)

Lobby Lobby

max. max. 100 100

90m² 90m²

Klosterkeller-Bar

max. max. 40 40

Refektorium Refektorium

max. max. 70 70

70m² 70m² + 40m² + 40m²

WWW.KLOSTERHEIDBERG.BE • +32/ • +32/ (0)87 (0)87 39 2239 5022 50

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TEAM BUILDING

INCENTIVES

Even a Mastermind has to relax from time to time!

We organise the perfect team building program for you,

whether sporty, culinary or cultural such as:

• A visit of the chocolate factory Darcis

• Creation of pralines

• Cooking/cocktail workshop

• Visit of a beer brewery in the region

• Visit of an organ builder / organ concert at the Kloster Heidberg

• Beer or wine tasting

• Karting, golf, sailing, canoeing, high-wire trail, rail biking

• Hiking in the nature park Hautes Fagnes

• Guided tours of Eupen or within the Euregio

(Aachen, Hasselt, Maastricht, Liège).

• Petanque at the Kloster Heidberg

• A visit to the Christmas market in Aachen & Monschau

• Sporting activities on the circuit of Spa Francorchamps

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OUR PRICES

User fee

The fee service charge includes the

standard technical equipment like a large

screen with HDMI or Airplay (meeting

rooms), beamer and big screen (chapel),

flipchart, WLAN, notebook and pen. Water

is also included.

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SEMINAR PACKAGE

EXPRESS (1/2 DAY)

from 45 € incl. VAT/ pers. (chapel: 53 €)

Drinks inside the meeting room:

Coffee, tea, sparkling and still mineral water

One seminar room*:

Standard equipment (TV screen with HDMI connection, free

Wi-Fi, paper bloc and pens)

*Conference room will be adapted according to the number of people

Welcome coffee:

Regional fruit juice with mini pastries & fresh fruits

Regional sandwich lunch:

Different sandwiches with seasonal soup, including sparkling

and still mineral water.

SEMINAR PACKAGE

COMFORT

from 54 € incl. VAT/ pers. (chapel: 62 €)



One seminar room*:




Welcome coffee:


Light Lunch:

Daily lunch buffet (Soup and main dish)

or

Regional platter

(cold selection of meat, fish and salads)

including sparkling and still mineral water.

Afternoon coffee break:

Regional fruit juice with a sweet snack & fresh fruits

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SEMINAR PACKAGE

EXTRA COMFORT

from 64,50 € incl. VAT/ pers. (chapel: 72,50 €)



One seminar room*:




Welcome coffee:


Lunch:

3-course buffet (starter, main dish and dessert)

or

Regional platter





SEMINAR PACKAGE

FULL OPTION

from 86,50 € incl. VAT/ pers. (chapel: 94,50 €)



One seminar room*:




Welcome coffee:


Light Lunch:

Regional platter (Soup and main dish)

or

Regional platter





Diner:

3-course buffet (starter, main dish and dessert)

or

Regional platter



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OUR BENEFITS

AT A GLANCE

• 5 seminar rooms (up to 285 m²)

• 38 double rooms (including 1 for persons with

reduced mobility)

• Multilingual service

• Refektorium with a capacity of up to 76 people

• Completely barrier-free

• Private parking (80 vehicles, 4 for persons with

reduced mobility)

• Chapel for conferences, performances, chamber

music, receptions and parties

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KLOSTER-

KELLER-

BAR

The Klosterkeller-Bar is the

crowning moment of a successful

day at the business & event

center Kloster Heidberg. Next

to various wines, we offer a

large variety of local beers and

liquors. When the weather is

nice in summer, we also serve

outside at our marvellous inner

courtyard.

INFO

Maximum 40 people.

The bar can be booked

on request.

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ENGLISH

TESTIMONIAL

„Having held our spring assembly at Kloster

Heidberg in Eupen, my collegues had the chance

to discover this beautiful venue in the Geman-speaking

community.

The staff at the front desk and throughout the

whole event cared highly professional! I will certainly

recommend Kloster Heidberg to other

associations.“

European Group of Surveyors (EGoS)

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AND WHAT CAN WE DO

FOR YOU?

We are happy to answer all of your questions

personally.

CONTACT

Bahnhofstraße 4

4700 Eupen (Belgien)

GPS: enter „Holfert“ (not „Bahnhofstraße“).

Continue this small street to the very top. The parking

of Kloster Heidberg is located on the right hand side.

50°38‘01.4“N 6°02‘27.6“E

Phone: +32 (0)87 / 39 22 50

Email: info@klosterheidberg.be

HOW TO GET THERE

• The Eupen railway station is just a

few minutes’ walk away with a direct

connection from Oostende-Bruges-

Gent-Brussels-Leuven-Liège-Verviers-

Welkenraedt-Eupen.

• If you are travelling from neighbouring

countries and are heading for

the Aachen railway station, we will be

happy to organise a shuttle bus to

pick up our guests.

• The Kloster Heidberg is 1 hour away

from Brussels and 40 minutes from

Maastricht by car.

• The Kloster Heidberg is only 10 minutes

from the E40 motorway.

www.klosterheidberg.be

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EN 2023 - Meetings

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