What is an Applicant Tracking System [15+ Benefits & Features]

WHAT IS AN APPLICANT
TRACKING SYSTEM? [15+
BENEFITS & FEATURES]

WHAT IS APPLICANT TRACKING SYSTEM?
APPLICANT TRACKING SYSTEMS (ATS) IS SOFTWARE FOR THE RECRUITMENT AND HIRING PROCESS OF HUMAN RESOURCES. IT AIMS TO SIMPLIFY THE
COMPLEX HIRING PROCESS, FROM SCREENING RESUMES TO ONBOARDING NEW HIRES.
THE HIRING PROCESS HAS ALWAYS BEEN A PILED-UP TASK ESPECIALLY WHEN IT COMES TO SCREENING SUITABLE RESUMES TO FILL THE VACANT
POSITION IN THE COMPANY. FINDING APPROPRIATE CANDIDATES, AND SCHEDULING INTERVIEWS WHEN THERE ARE MASSIVE APPLICATIONS IS
TEDIOUS AND COMPLICATED.
RECRUITMENT IS BASICALLY OF TWO TYPES NAMELY DIRECT RECRUITMENT, WHICH INVOLVES DIRECTLY HIRING CANDIDATES FROM JOB PORTALS AND
SOCIAL MEDIA. THE OTHER IS THE PASSIVE RECRUITMENT PROCESS WHICH SIGNIFIES THE REFERRAL OF CANDIDATES FROM THE PERSISTING EMPLOYEES
OF THE ORGANIZATION.
PASSIVE CANDIDATES ARE EMPLOYED BUT ARE OPEN TO JOB OPPORTUNITIES. THEY ARE MOSTLY HIRED AFTER A REFERENCE IS GIVEN BY ANY
PERSONNEL FROM THE ORGANIZATION.
TO ABRIDGE THE HECTIC TASK OF RECRUITMENT, APPLICANT TRACKING SYSTEM SOFTWARE IS USED WHICH SMOOTHENS THE PROCESS OF HIRING BY
UTILIZING ITS EXCEPTIONAL FEATURES TO SCREEN SIGNIFICANT JOB SEEKERS WHOSE RESUME SPECIFICATIONS MATCH THE VACANCIES REQUIREMENTS
OF THE COMPANY.
AFTER WHICH INTERVIEW SCHEDULING OF THE SHORTLISTED CANDIDATES IS ARRANGED AND NOTIFICATIONS ARE SENT TO RESPECTIVE HIRING
MANAGERS LIABLE TO CONDUCT THE INTERVIEW SESSION.
IN A NEW-AGE ERA WHERE ACCELERATED PACE IS THE TREND IN ORGANIZATIONS, ATS CATALYZES SPEEDING UP THE PROCESS OF HIRING AND
INCREASING THE PRODUCTIVITY OF THE COMPANY.

AI IN ATS
AUTOMATION IN APPLICANT TRACKING SYSTEM WORK AS A BOOST TO THE RECRUITMENT MANAGEMENT SYSTEM. IT NOT ONLY SIMPLIFIES
THE HIRING PROCESS BUT ALSO SYNCHRONIZES IT SYSTEMATICALLY ELIMINATING MANUAL ERRORS.
• AI IN ATS INCLUDES THE FOLLOWING BENEFITS:
1. SMART SCREENING
THE APPLICATION OF AI IN ATS FACILITATES SMART SCREENING OF RESUMES. MILLION JOB SEEKERS APPLY ON JOB BOARDS FOR A POST
AND SCREENING EVERY RESUME MANUALLY IS TAXING AND ENGAGING.
AI AUTOMATES THE SCREENING PROCESS BY RESUME PARSING, WHICH SYSTEMATICALLY SORTS THE RESUMES ACCORDING TO THE JOB
NEEDS.
IT ALSO SAVES TIME FOR HR TO BE PRODUCTIVE IN SOCIALLY ENGAGING EMPLOYEES AND PRIORITIZE OTHER IMPORTANT HR PROCESSES.
WITH AI IN APPLICANT TRACKING SYSTEMS, THE WORK OF THE RECRUITING TEAMS GETS SIMPLIFIED AND ORGANIZED. THE COMPLEXITIES
ARE PURGED AND THE MOST QUALIFIED CANDIDATES’ RESUMES GET SHORTLISTED WHOSE EXPERIENCES AND QUALIFICATIONS MATCH THE
JOB DESCRIPTIONS.

2. NEW MEDIA INTEGRATIONS
NEW MEDIA SIGNIFIES DIGITAL MEDIA SPECIFICALLY THE
ONLINE PORTAL AND SITES LIKE LINKEDIN, JOB PORTALS,
ETC.
MODERN-AGE JOB APPLICANTS PREFER NEW SOCIAL
MEDIA PLATFORMS TO SEEK JOBS. AI IN APPLICANT
TRACKING SYSTEMS ENABLES INTEGRATIONS OF THE
COMPANIES WITH JOB PORTALS AND OTHER JOB POSTING
SITES.
POSTING JOBS ON SOCIAL MEDIA PLATFORMS INVITES
LARGER PARTICIPATION OF JOB SEEKERS AND THE SMART
SCREENING FILTERS OUT THE TOP CANDIDATES SUITABLE
FOR THE VACANCIES.
UNLIKE TRADITIONAL NEWSPAPER JOB POSTINGS,
MULTIPLE JOB BOARDS PROVIDE A VERSATILE PLATFORM TO
BOTH JOB SEEKERS AND THE HR TEAMS TO SEEK RELEVANT
JOBS AND CANDIDATES MATCHING THE CRITERIA.
3. EFFECTIVE SOURCING CANDIDATES
CANDIDATE SOURCING IS THE PROCESS OF HIRING
BEFITTING AND QUALIFIED CANDIDATES WHO POSSESS
THE REQUIRED EDUCATION, QUALIFICATION, AND
EXPERIENCE REQUIRED FOR THE POSTS.
AI IN ATS ENABLES RESUME PARSING WHICH EXTRACTS
AND ANALYSES THE CANDIDATE DATABASE IN THE RESUME
AND SORTS IT IN A SYNCHRONIZED WAY.
RESUME PARSING GIVES INSIGHT TO THE HIRING AND
RECRUITING TEAMS ABOUT THE DETAILS OF THE CANDIDATE
JOURNEY OF THE JOB SEEKERS TO SOURCE CANDIDATES
ACCORDINGLY.
EFFECTIVE SOURCING OF QUALIFIED CANDIDATES RESULTS
IN EFFECTIVE HIRING AND THE ENTIRE RECRUITMENT
PROCESS GETS STREAMLINED.
THIS REFINES THE BEST CANDIDATES TO FIT IN THE
VACANCIES THEREBY REDUCING THE TIME INVOLVED IN
DOSSIER DOCUMENTS OF APPLICANTS.

4. CONVENIENT INTERVIEW SCHEDULING AND COMMUNICATION
INTERVIEW SCHEDULING HAS ALWAYS BEEN A TEDIOUS TASK FOR
THE HIRING TEAM. AI IN APPLICANT TRACKING SOFTWARE
AUTOMATES THE SCHEDULING PROCESS AND SENDS THE MAIL TO
INTERVIEW PROSPECTS.
IT CHECKS ON THE HIRING PERSONNEL SCHEDULE AND FIXES THE
DATE AND TIME IN ACCORDANCE AND SENDS AN AUTOMATED
EMAIL TO THE SHORTLISTED CANDIDATES ABOUT THE DATE AND
TIME OF THE JOB INTERVIEW.
IT SIMPLIFIES THE SCHEDULING PROCESS ESPECIALLY WHEN THE
NUMBER OF SHORTLISTED CANDIDATES FOR INTERVIEW IS
NUMEROUS.
AI IN ATS ALSO REVERTS MAIL TO THE APPLICANTS WHO HAVE
APPLIED FOR JOBS AND ANSWERS QUERIES OF THE CANDIDATES,
WHICH POSITIVELY IMPACT THE REPUTATION OF THE COMPANY.
FASTER AND OPEN COMMUNICATION PURGES THE COMPLEXITIES
AND MISCOMMUNICATIONS THAT OCCUR DUE TO A LACK OF
CONVERSATION BETWEEN THE HR DEPARTMENT AND QUALIFIED
CANDIDATE.
5. AUTOMATED JOB POSTING
AI IN ATS ENABLES AUTOMATED POSTING OF JOB DESCRIPTION
AND VACANCIES. IT TRANSFORMS THE MANUAL JOB DESCRIPTION
POSTING PROCEDURES TO DIGITALIZE AUTOMATED POSTING,
INCREASING THE REACH OF THE POST TO THE MAXIMUM AUDIENCE
DEPENDING ON THE JOB DESCRIPTION, LOCATION, AND OTHER
RELEVANT FACTORS.
AUTOMATED JOB POSTING EXPANDS THE VISIBILITY OF VACANCIES
AS IT CONCINNATE THE REQUIREMENT DETAILS OF JOB OPENING
AND SPECIFIES THE KEY FEATURES REQUIRED FOR JOB DESCRIPTION
WHICH AS RESULT ENHANCES THE SCOPE OF HIRING THE MOST
QUALIFIED CANDIDATE.
POSTING JOB ADS REGARDING JOB OPENINGS HOLDS
SIGNIFICANCE AS THEY EXHIBIT THE BRAND IMAGE OF THE
COMPANY. AUTOMATED JOB POSTINGS OMIT THE RISK OF
MANUAL ERROR POSSESSED DURING MANUAL JOB POSTING
PROCESSES.

6. INTEGRATION WITH HR SOFTWARE
INTEGRATING YOUR APPLICANT TRACKING SYSTEM WITH
YOUR HRMS SOFTWARE CAN HELP AUTOMATE YOUR RECRUITMENT
AND ONBOARDING PROCESSES. STREAMLINING THESE PROCESSES
SAVES TIME, REDUCES ERRORS, AND IMPROVES THE OVERALL
CANDIDATE EXPERIENCE.
RECRUITMENT PROCESSES START FROM SCREENING RESUMES TO
ONBOARDING EMPLOYEES. APPLICANT TRACKING SYSTEM ( ATS)
WITH AI STREAMLINES THE ENTIRE HIRING PROCESS.
IN ADDITION, THE INTEGRATION CAN HELP MANAGE THE ENTIRE
EMPLOYEE LIFECYCLE, FROM RECRUITING TO
ONBOARDING, PERFORMANCE MANAGEMENT,
AND OFFBOARDING. THIS CAN HELP TO STAY ORGANIZED, SAVE
TIME, AND MAKE BETTER DECISIONS BASED ON DATA INSIGHTS.
INTEGRATION WITH HR TOOLS SMOOTHENS THE CANDIDATE
JOURNEY OF THE RECRUITMENT TEAMS AND IMPROVES THE
OVERALL STANDARDS OF THE ORGANIZATION.
7. SECURED DATA PROTECTION
DATA PROTECTION IS A MAJOR CONCERN FOR MOST JOB SEEKERS
IN TODAY’S CONTEMPORIZED WORLD. SHARING PERSONAL DATA
HAS BECOME A CONCERNED FACT FOR JOB SEEKERS AS THEY
BECOME VULNERABLE TO DATA THEFT AND AI IN ATS SOFTWARE
SERVES AS THE ULTIMATE SOLUTION TO SAFEGUARD DATA.
AI-POWERED SECURITY FEATURES CAN HELP IDENTIFY POTENTIAL
VULNERABILITIES AND THREATS, ALERTING TO ANY SUSPICIOUS
ACTIVITY IN REAL TIME.
AI CAN ALSO HELP WITH DATA ENCRYPTION, ENSURING THAT
SENSITIVE INFORMATION LIKE CANDIDATE DATA, RESUMES, AND
PERSONAL INFORMATION REMAINS SECURE.
FURTHERMORE, AI CAN HELP AUTOMATE DATA COMPLIANCE,
ENSURING THE MEETING OF ANY REGULATORY REQUIREMENTS
AROUND DATA SECURITY, PRIVACY, AND PROTECTION. WITH AI-
ASSISTED DATA COMPLIANCE, ONE CAN MORE EASILY MANAGE
RISKS ASSOCIATED WITH DATA BREACHES, AND AVOID ANY
POTENTIAL PENALTIES OR LEGAL ISSUES.
OVERALL, INTEGRATING YOUR APPLICANT TRACKING SYSTEM WITH
AI CAN HELP IMPROVE THE OVERALL SECURITY OF YOUR DATA AND
PROTECT SENSITIVE INFORMATION FROM CYBER THREATS.

8. ELIMINATES BIASNESS & ENABLES DIVERSIFIED HIRING
THE USE OF AI IN APPLICANT TRACKING SYSTEMS CAN
GREATLY BENEFIT THE HIRING PROCESS BY ENABLING
DIVERSIFIED HIRING.
BY ANALYZING RESUMES AND OTHER JOB DESCRIPTIONS
TO APPLICATIONS, AI CAN HELP ELIMINATE BIAS IN THE
HIRING PROCESS AND ENSURE THAT A DIVERSE RANGE OF
CANDIDATES ARE CONSIDERED FOR OPEN POSITIONS.
ADDITIONALLY, AI CAN HELP STREAMLINE THE SCREENING
PROCESS BY QUICKLY IDENTIFYING TOP CANDIDATES
BASED ON JOB REQUIREMENTS, ALLOWING RECRUITERS TO
FOCUS THEIR EFFORTS ON THE MOST QUALIFIED
INDIVIDUALS. THIS CAN RESULT IN A MORE EFFICIENT AND
EFFECTIVE HIRING PROCESS THAT LEADS TO A MORE
DIVERSE WORKFORCE.
9. EASY & QUICK PROCESS
AI IN APPLICANT TRACKING SYSTEMS (ATS) CAN MAKE THE
WORK OF RECRUITERS AND HR PROFESSIONALS MUCH
EASIER.
BY AUTOMATING MANY OF THE LABOR-INTENSIVE TASKS
OF THE HIRING PROCESS, SUCH AS RESUME SCREENING
AND CANDIDATE COMMUNICATION, AI CAN HELP
RECRUITERS SAVE TIME AND FOCUS THEIR EFFORTS ON
OTHER HIGH-VALUE TASKS.
AI CAN HELP IDENTIFY THE MOST QUALIFIED CANDIDATES
BASED ON SPECIFIC JOB REQUIREMENTS, MAKING THE
SELECTION PROCESS MORE EFFICIENT AND EFFECTIVE. THIS
CAN ULTIMATELY LEAD TO A FASTER AND MORE
SUCCESSFUL HIRING PROCESS FOR ORGANIZATIONS.
LATER LEARNING THE DETAILS OF AI IN APPLICANT
TRACKING SYSTEMS LET US UNDERSTAND THE FEATURES OF
HOW APPLICANT TRACKING SYSTEMS WORK WELL.

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HTTPS://WWW.POCKETHRMS.COM/BLOG/WHAT-IS-APPLICANT-TRACKING-SYSTEM/

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