Tender Notice - Dadra and Nagar Haveli

On Line Tender Notice No. 45 of 2012-13
Administration of Dadra & Nagar Haveli, U.T.,
Office of the Medical Superintendent,
Shri Vinoba Bhave Civil Hospital
No. MS/VBCH/SHP/2012-13/26/393 Silvassa.
Date: 30.08.2012
e-Tender Notice
Tender for Upgradation & Purchase of Software for vital monitoring &
computerization of School Health Programme for Shri Vinoba Bhave Civil Hospital,
Dadra & Nagar Haveli, Silvassa.
The Medical Superintendent, Shri Vinoba Bhave Civil Hospital, Dadra &
Nagar Haveli, Silvassa on behalf of President of India, invites on line tender on
https://dnh.nprocure.com from the Manufactures/Authorized Dealers/Suppliers for
supply of below mentioned software.
Sr.
No.
01.
Particulars
Upgradation & Purchase of Software
for vital monitoring &
computerization of School Health
Programme for Shri Vinoba Bhave
Civil Hospital
EMD
(Earnest Money
Deposit)
Tender Fees
(Non-
Refundable)
`.69,000/- `.2000/-
Bid document downloading Start Date : 31.08.2012
Bid document downloading End Date : 20.09.2012, 15:00 Hrs.
Last Date & Time for receipt of Bid : 21.09.2012, 11.00 Hrs.
Preliminary Stage Bid Opening Date : 21.09.2012, 11.10 Hrs
Technical Stage Bid Opening Date : 21.09.2012, 11.30 Hrs
Commercial Stage Bid Opening Date : 22.09.2012, 12.00 Hrs
Bidders have to submit price bid in Electronic format only on
https://dnh.procure.com website till the last date and time for submission. Price Bid in
Physical format shall not be accepted in any case.
Only tender fees and EMD should be submitted in original to be sent to the
above mentioned address by R.P.A.D./Speed Post. However, Tender Inviting

Authority shall not be responsible for any postal delay. Tender received in hard copy
will not be accepted.
1. The EMD will be accepted in form of FDR/A/c Payee Demand Draft /
Bankers Cheque or Bank Guarantee from any commercial banks in an
acceptable form payable at Silvassa in favor of the “Integrated Hospital
Management System”.
2. The EMD and tender fees should not be forwarded by cash.
The tender inviting authority reserves the right to accept or reject any or all the
tender to be received without assigning any reasons thereof.
In case bidder needs any clarification of if, or training required for
participating in online tender, they can contact the following office. “(n) Code
Solution –A Division, GNFC Ltd.” 403, GNFC info Tower, Bodakdev, Ahmedabad –
380 054, Gujarat (India) E-mail : nprocure@gnfc, Net Fax :+97 7926857321,
Website : www.nprocure.com.
Copy to :-
Sd/-
Medical Superintendent
Shri Vinoba Bhave Civil Hospital
Dadra & Nagar Haveli
Silvassa
1) All Heads of Office, Dadra & Nagar Haveli, Silvassa for information & n.a.
2) CPO, Dadra & Nagar Haveli, Silvassa for wide publicity in Newspaper.
3) Director General, Indian Trade Journal, Kolkata for publication on Newspaper.
4) NIC, Dadra & Nagar Haveli, Silvassa with a request to publish in Website.
5) P/A to Secretary (Health), Dadra & Nagar Haveli, Silvassa for information.
6) Accounts Section, Shri VBCH, Silvassa for information.
7) Accounts Section,RKS, Shri VBCH, Silvassa for information.
8) Central Store, Shri VBCH, Silvassa for information.
9) Server Room, Shri VBCH, Silvassa for information
Sd/-
Medical Superintendent
Shri Vinoba Bhave Civil Hospital
Dadra & Nagar Haveli
Silvassa

U.T. ADMINISTRATION OF DADRA & NAGAR HAVELI,
OFFICE OF THE MEDICAL SUPERINTENDENT,
SHRI VINOBA BHAVE CIVIL HOSPITAL,
SILVASSA
Terms and Conditions for the “Upgr Upgr Upgradation Upgr adation & Purchase of Software for
vital vital monitoring monitoring & & computerization computerization of of School School Health Health Programme Programme” Programme for Shri
Vinoba Bhave Civil Hospital, Dadra & Nagar Haveli, Silvassa.
� Instructions Instructions to to Bidders Bidders :
1) The rate should be quoted in the prescribed format given by the
department, the rate quoted should be inclusive of all all taxes taxes and
and
should should be be valid valid upto upto One One Year Year from from the the date date of of tenderization.
tenderization
2) All/Taxes/Duties/Royalties Charges payable on the sales/transport
etc. within and/or outside the state shall be payable by the supplier.
3) Where specifications/make/manufacture is not specified by this
office, the rates should be quoted only for the 1 st
class and standard
quality only.
4) The decision of the Tender Inviting Officer for acceptance/rejection
of any articles supplied including the decision for equivalent
specifications, standard and quality etc. of articles shall be final.
5) The Tenderer should enclose along with tender an amount of
`.69,000/ 69,000/ 69,000/-/- 69,000/ as the Earnest Money Deposit in form of Fix Deposit
Receipt/Account Payee Demand Draft/Banker’s Cheque or Bank
Guarantee from any of the Commercial Banks in an acceptable
form payable at Silvassa in favour of Integrated Hospital
Management Management System System. System The EMD should not be forwarded by Cash.
Tender received without Earnest Money Deposit and tender fees
will be summarily rejected.
6) (a) The successful tenderer will have to pay within 10 days from the
date of demand, an amount equal to 10% of the total value of
articles, which may be ordered, as the amount of security deposit.

(b) Non receipt of Security Deposit within stipulated time will result
in automatic cancellation of the order for supply without any
intimation.
(c) However in case if any articles are received for which the Security
Deposit may not have been deposited, the full Security Deposit as
may be due from the supplier will be recovered from the bill(s) for
such articles.
7) The amount of Earnest Money paid by the successful Tenderer(s)
will be adjusted against the amount of Security Deposit to be paid by
the successful tenderer(s) as per condition No.06.
8) All bills should be in TRIPLICATE and should invariably mention
the number and date of supply order.
9) All bills for amount above `.5000/- should be pre-receipted on a
Revenue Stamp of proper value. Bills for amount exceeding
`.5000/- not pre-receipted on Revenue Stamp of proper value will
not be accepted for payment.
10) Each bill in which Sales Tax is charged must contain the following
certificates on the body of the bill: “CERTIFIED” that the goods on
which Sales Tax has been charged have not been exempted under
the Central Sale Tax Act or the Rules made there under and the
amount charged on account of Sales Tax on these goods is not more
than what is payable under the provisions of relevant Act or Rules
made there under”.
11) The Tenders and financial bid should be submitted online on
www.nprocure.com in two bid system.
12) In case, the supplier does not execute the supply order placed with
him, the EMD of the supplier will be forfeited to the Government
and the contract for the supply shall terminated with no further
liabilities on either party to the contract.
13) No separate agreement will be required to be signed by the
successful tender(s) for the purpose of this contract for supply. Rates
tendered/offered in response to the concerned Tender Notice shall
be considered as acceptance of all above terms and conditions for
supply for all legal purpose.

� Conditions Conditions of of Contract Contract :
1) The rate(s) quoted should be strictly for free delivery at FOR
Silvassa and will be valid and operative for supply orders issued
within one year from the date of invitation of tenders.
2) Orders once placed should be delivered within the given time
period and item should be door delivered including labour.
3) No extra charge for packing, forwarding and insurance etc. will be
paid on the rates quoted.
4) The rates should be quoted only for the items specified in the list of
requirement and should be for the items of given special
make/manufacture.
5) Rates quoted for items other than the required
specification/make/manufacture will not be considered.
6) The amount of Earnest Money paid by the tenderer(s) whose
tenders are not accepted will be refunded to them by cheque or
Demand Draft (as may be convenient to the Tender Inviting Officer
if the amount is above `.200/-) drawn on any branch of State of
India or its subsidiary Commercial Bank. Where this mode of
payment is not possible the amount will be refunded at the cost of
the tenderer.
7) Only on satisfactory completion of the supply order for and on
payment of all bills of the supplier, as to be admitted for payment,
the amount of Security Deposit/Earnest Money will be refunded
after expiry of guarantee/warranty period, if any, or any such
date/period as may be mutually agreed upon.
8) Railway Receipt or other transport document should be drawn in the
favour of Officer Inviting tender.
9) The tender inviting officer will consider extension of time for
remitting the Security Deposit as demanded. However, in case of
denial to consider such extension the supplier is bound to abide by
the limit given and liable to make good for the loss made to the
Government on account of his failure to abide by the time limit.

10) Railway Receipt or other transport document should not be send by
VPP or through any Bank as this being a Government Office it is
not possible to clear cash demands of Post Office/Bank for delivery
of RR or other transport documents unless we have agreed to it as
special arrangement.
11) The supplies, materials etc. of inferior quality standard or of
different specifications, brand, manufacturer etc other than that
ordered specified and/or incomplete or broken articles will not be
accepted. The supplier has to replace the same at his own cost and
risk. Intimation of non-acceptance of any materials etc will be sent to
the supplier within 10 days from the date of receipt of the stores and
the same will be returned to the supplier at his own cost and risk, if
he so desires and intimates accordingly within 15 days from the date
of dispatch of intimation of the non-acceptance. However, if no
communication is received within 15 days from the date of
communication the tender Inviting Officer will not be responsible
for any damages, loss etc. of such rejected articles.
12) In case of failure to replace the accepted and rejected articles from
the supplies made, as mentioned in the conditions the loss
undergone by the Government will be recovered from the suppliers
Security Deposit/Earnest Money or payment due of any bill(s) to the
extend required.
13) In case of failure to supply the store, materials etc. ordered for, as
per conditions and within the stipulated time, the name articles will
be obtained from the tenderer who offered next higher rates or from
any other sources, as may be decided by the tender inviting Officer
and the loss to the Government on account of such purchases(s)
shall be recovered from the former suppliers Security
Deposit/Earnest Money or bills payable. The suppliers shall have no
right to dispute with such procedure.
14) Extension of time limit for supplies shall be considered by the
Tender Inviting Officer. The extension so granted may be with levy
of compensation for delay in execution of supply order up to 5% of
the cost of supplies ordered for at the discretion of the authority
competent to grant extension of time limit provided such request is

made well in time, depending upon the circumstances and such
decision in the matter will be final.
15) Demurrage charges paid by the Tender Inviting Officer on account
of delayed receipt of dispatch documents intimation will be
recovered from the bills payable to the supplier.
16) The Earnest Money(s)/Security Deposit(s) paid by the tender(s)
earlier against any tender(s) or supply order(s) is/are not adjustable
with Earnest Money or Security Deposit required by these
conditions.
17) If at any time after the order for supply of materials the Tender
Inviting Officer shall for any reason whatsoever not require the
whole or part of the quantity thereof as specified in the order the
Tender Inviting Officer shall give notice in writing of the fact to the
supplier(s) who shall have to claim to any payment of compensation
what so ever on account of any profit or advantage which the
supplier(s) might have derived from the supply of articles in full, but
which did not derive in consequence of the full quantity of articles
not having been purchased, nor shall have any claim for
compensation by reasons of any alterations having been made in the
original instructions which shall invoice any curtailment of the
supply originally contemplated.
18) The tenders/offers received do not confirm with the terms and
conditions of this office will be summarily rejected. If any firm
desires to consider exemption from payment of Earnest Money
Deposit, certified copies of its Registration with D.G.S. & D. should
be attached to their tenders.
19) The items as mentioned in the list are the approximate estimates
invited and actual purchase may be more. Accordingly the successful
tenderer has no right for any loss/damages with reference to
approximate requirement shown in tender and actual requirement.
20) Supplier may ensure the goods at his own cost to safeguard the
delivery of such goods dispatched by him to the consignee; the
department will not be responsible for the damages or pilferage of
goods during transit.
21) The tenderer should attached scanned copies of :

a) Certificate of experience.
b) License for import (if any).
c) PAN No.
d) Sales Tax No.
22) The manufacturing units who are placed in Silvassa are exempted
for Earnest Money Deposit.
23) Rates should be quoted in the forms issued from the department
and as per the requirement asked for.
� Prequalification Prequalification Criteria
Criteria
Pre qualification criteria for the participating bidders are given below –
1. The bidder or the consortium should have implemented Hospital
Management System at a hospital that has 750 or more bedded and
it should be running satisfactorily for more than 1 years as on date of
the submission of bid. A completion letter from the hospital in
which it is running should be enclosed along with the bid.
2. The software offered should be based on platform independent
vendor agnostic architecture (J2EE), enabling it to be interoperable,
modular in design, thin client compatible and be able to integrate
seamlessly with the existing IHMS
3. The software offered should be database independent and should
be using the O/R mapping for accessing the database.
4. The Prime bidder should specify the qualifications and experience
of the domain specialists and experts in the implementation team,
the software design and R & D team at the software development
center.
5. The prime bidder should be in a position to station adequate
manpower to complete the entire implementation in a time period
of less than 2 months from the placement of the order.
6. The bidder or the consortium partner should have implemented a
server farm with redundant and failover servers in 750 or more

edded hospital described above and it should be running
satisfactorily for more than 1 years as on date of the submission of
bid.
7. The prime bidder should be minimum ISO 9001:2008 certified
organization with the scope scope covering Design Development and
and
Implementation Implementation of of Customized Customized Software Software for for Business Business applications applications. applications
Copy of certificate should be enclosed along with the technical bid.
8. The turnover of the prime bidder should be minimum of ` 30 Cr
for the past three years
Signature & Designation of
Tender Inviting Officer…
Sd/-
Medical Superintendent
Shri Vinoba Bhave Civil Hospital
Dadra & Nagar Haveli
Silvassa.
The above terms and conditions are accepted and are binding to me/us.
Place: Signature of tenderer
Dated: Name of tenderer with seal of the
firm

PREQUALIFICATION PREQUALIFICATION QUESTIONNAIRE
QUESTIONNAIRE
Prequalification Questionnaire (For Functional Requirement) To Be Filled
Up By Bidders for The Supply, Installation, Commissioning &
Maintenance Of School Health Management Information System (SHMS)
System Requirements Worksheets
The bidders can provide answers by placing the following codes to the right
of each requirement description. Additional information if necessary or
helpful, can be included as an attachment.
Code Code Meaning
Meaning
Y Yes. Requirement is met completely by the off-the-shelf package.
N No. Package cannot perform this function and neither an
enhancement is planned nor a modification is proposed.
M Package must be modified to perform this function and the
modification can be delivered as part of the solution.

S.No Requirements Status
(Y/N/M)
Deviation if any
1 Technical Technical Specification Specification for for the the School School Health Health Management Management Sof Software Sof tware
application application application software
software
1.1 The application software
architecture to be based on
multiplatform OS including J2EE
platform with fully redundant
architecture with no single point
of failure
1.2 It should allow scalability, reduce
maintenance and single point of
deployment
1.3a It is proffered to have enterprise
grade system.
The preferred characteristics of
the system are:
J2EE-based fully redundant
scalable architecture
OS, Database and server agnostic
Zero client architecture i.e.
support thin client
1.3b N-Tire Tire Architecture
The software should be based
upon N-Tire architecture
Some of the requirements are:
Cross browser compatibility
(IE, Firefox, Opera)
Thin client model – no client
installation of the application
1.3c WEB WEB Tire
Multiplatform support
JSP and Servlet
MVC framework
Web Cache
Support for open source server,
Smart and Dynamic controllers
1.3d Application Layer
Multiplatform support including
J2EE

S.No Requirements Status
(Y/N/M)
1.3e Data Data Access Layer Layer
Object Relation Mapping
Transparent persistence of Java
Objects Highly Maintainable,
database neutral code
Query optimization taken care by
the framework, avoid use of the
stored procedures
Query caching and database
caching
2 Front Front Office Office
Office
2.1 Annual Calendar Calendar for the the Schools
Scheduling for the below services
can be done from Front Office
desk
- School wise visit schedule
- Staff scheduling for the
visit
The schedule status is available
on view
Default data can be configured by
the service provider/
administrator within this module
e.g.:
- Instructions to schools.
- doctor’s on leave etc can
also be indicated on the
planner
- a dynamic chart should be
displayed on the main
screen showing schools
covered, students
examined etc as per the
details given thereafter.
2.3 GIS GIS
At the main screen the map view
of the Dadra & Nagar Haveli will
be available.
On the map all the schools will
Deviation if any

S.No Requirements Status
(Y/N/M)
be marked
On moving to a particular school
the important details will be
displayed
• School Name
• Target Number of students
• Students Examined
• Important Comments if
any noted.
• Medical Checkup
information
2.4 Enquire/View Student Details
Teachers/Principals can view the
details from the main screen and
take a print copy of the same
3 Registration Registration Module
Module
3.1 School Registration
This will maintain the school
details like
- Name
- Address
- Contact person
- Govt aided / Govt.
- School Covered under the
health Plan
- Principal Name
- Nodal teacher Name & sex
3.1 Student Registration
Registration of a student in the
School Health Information
system
- The system will capture
the demographic details of
the Student
o Name
o Photograph
o School
o School Address
o Gr No
Deviation if any

S.No Requirements Status
(Y/N/M)
o Standard
o Division
o Fathers name
o Mothers name
o Address
o Cast
o Religion
o Category
o Gender
o Date of Birth
o Blood Group
Should auto calculate BMI with
all these parameters and should
generate the BMI Chart as per
the WHO Guidelines.
Provision of printing Health Card
and Student Identity card on the
spot itself.
3.2 Student Visit Visit (at (at school) school)
This will capture the visit
information of the date, time
3.3 Integration
This module should be
integrated with the Examination
details and IHMS at hospital
3.4 Enquiry
The system should provide a
strong search engine based on the
student/school details like name,
age, sex, address etc.
4 Doctor's
Doctor's
4.1 General General Examination:
• Back Muscle Bones
• Breasts
• ENT
• EYE
• Head
• General Appearance
• Lymph Nodes
Deviation if any

S.No Requirements Status
(Y/N/M)
• Mouth & Pharynx
• Neck, Veins, JVP
• Teeth
• Skin
• Thyroid
• Tongue
• Joints
4.2 Systematic Systematic Examination:
• Cardio Vascular System
• Genitourinary System
• Respiratory System
• GI System
• Impression
• Central Nervous system
• Mental Status
• Gait
• Cranial Nerves
• Motor
• Nerves
• Reflexes
• Diagnosis
• Treatment
4.3 Student Miscellaneous remarks:
4.4 Reports:
School wise ID card report
School wise ID Card Printing
School wise health card checkup
report – Front
School wise health card checkup
report – Rear
School wise health checkup rear
blank form
School wise issue report
School wise student general
report
School wise student filter ID
report
School General Diagnosis report
Deviation if any

S.No Requirements Status
(Y/N/M)
School wise skin report
School wise ENT report
School wise General Skin Report
School wise General ENT
Report
Multi student general report
Referral student pending
Referral Student report
School wise Spectacles aid report
Other as per the requirement
later on..
5 Master Master and and User User Management
Management
and and Package Package Package Deal Deal Designer Designer
Designer
5.1 Ma Master Ma ster Management
Management
This will enable to configure and
maintain their own list of masters.
These masters can be changed
from time to time to ensure that
software has the required
flexibility to meet the changing
needs
1. Scheme Name
2. Schools
3. Fiscal Year
4. Academic Year etc
5.2 User Management
This module will enable the
hospital to create users assign
roles to the users. It will also
allow user to change the
password.
It authenticates and authorizes
each and every transaction made
by the user. It is based on the
Role based Security Model. It
allows creating the following:
- User creation
- User group creation
- Authentication with LDAP
server
Deviation if any

S.No Requirements Status
(Y/N/M)
- Assigning roles to the user
group
- Assigning individual
functionality to the
individual user
- Blocking the user
- Allowing the user to
change the password
- Configuring modules to
stations
6 School School Health Health Program Program as
as
implemented implemented in in previous previous year
year
and and current current year year plan plan
plan
Model Used for Outreach
Number of teams in place
Number of
staffs/teams/personnel
Number of Training /orientation
for teams planned
Number of Training/Orientation
for teams conducted
7 Number Number Number of of Coordination
Coordination
Meetings Meetings
Meetings
Number of Joint Planning with
education department
Number of Joint Planning with
Disease Control
Number of Joint Planning with
other adolscent (ARSH)
Nodal teacher Identified –
male/female
Nodal teacher Trained –
male/female
Module Used for Teacher
Training (Y/N)
MIS
8 Screening: Details of Diseases,
Deficiency and No of Students
identified with problems of
Deviation if any

S.No Requirements Status
(Y/N/M)
8.1 Deficiency – Vitamin, Other
Micro Nutrient, Under Weight
(BMI Classification), Over
8.2
Weight (BMI Classification),
Anemia (Nutritional)
Disease
8.3 Refractive Errors
8.4 ENT
8.5 Dental
8.6 Infections / Worm Infestation
9 Number of Children identified
with
9.1 Physical Disabilities
9.2 Learning Disorder
9.3 Behavior Problems
9.4 Hearing Problems
10 Treatment
10.1 Children Administered 'on the
spot' medical attention
10.2 No of Spectacles distributed
10.3 No of Aid
(Hearing/prosthetic/Other)
10.4 Number of Children given IFA
Tablets
10.5 Children given de-worming
tablets
10.6 Others
11 Referrals: Children referred
under SHP YEAR WISE
11.1 No of Children referred under
SHP - Primary,Secondary,
Tertiary, Super Specialty
11.2 No of Children who were
referred availed services -
Primary,Secondary, Tertiary,
Super Specialty
11.3 No Of Referred Students follow
up - Boys/ Girls
12 Administration
Administration
Administration
Deviation if any

S.No Requirements Status
(Y/N/M)
12.1 Organization Organization Details
Captures the Hospital Name,
address, phone number etc.
12.2 School Master
This features allows to
add/modify/delete school
Details
12.3 Printing of reports
13 Electronic Electronic Student Student Folder Folder (ESF)
(ESF)
Electronic Student Folder is a
patient clinical data repository.
These are the computerized
clinical records, which
encapsulates all the clinical
details captured in the School
and IHMS pertaining to Student.
Electronic student folder can be
used by any authorized
healthcare professionals, to
monitor and provide care within
the hospital/clinic.
ESF retrieves data based on
unique students Identification
Number, however for
convenience search features
based on other parameters to
identify the student is available.
14 Scope Scope Scope of of of Work Work
Work
Implementation of SHMS;
Migrating OLD Database to New
Database
Conducting a GAP Analysis and
If required few modules and sub
modules may be changed or
added.
Training of the staff will be done
by the supplier
Deviation if any

S.No Requirements Status
(Y/N/M)
.
The Application should be WEB
based/Open Source Architecture
then the supplier has to include
necessary security system and
details should be enclosed
herewith. Till the Web hosting is
not done the software should also
run on LAN.
Customizable reports, layouts
and printouts will be free within
the warranty period.
Any third party software required
for the implementation of SHMS
will be borne by the supplier.
Deviation if any
The The SHMS HMS HMS should should be be compatible compatible and and should should be be functional functional with with the
the
following following hardware hardware available available with with the the Hospital Hospital as as mentioned mentioned below:
below:
System Qty. Configuration Operating System Database
Server- Dell
Power-edge
SG440
1
Client 2
Intel Pentium 3.0
Ghz, 160 GB Hard
Disk,2GB RAM
1. P4, 1 GB RAM, 2
GHz Processor,
160 GB Hard
Diak
2. Core 2 Duo, 160
GB Hard Diak,
512 MB RAM,
2.20 Ghz
Processor
Windows Server
2003 Standard
32th
Edition, SP2
Windows
XP/Vista
Professional
-
-

Signature of Suppliers/Dealers,
With Rubber Stamp
Sd/-
Medical Medical Medical Medical Superintendent
Superintendent
Superintendent
Superintendent
Shri Vinoba Bhave Civil Hospital
Dadra & Nagar Haveli
Silvassa

Price Price Bid
Bid
S.N Item Item
Total Total Cost Cost (in (in `) `)
1 Upgradation & Purchase of Software for
vital monitoring & computerization of
School Health programme for Shri
Vinoba Bhave Civil Hospital
Any Any Any other other other hardware hardware/software
hardware /software required will will be borne by the successful
tenderer.
tenderer.
Rates Rates quoted quoted should should be be inclusive inclusive of of all all taxes. taxes.
taxes.
Signature of Suppliers/Dealers,
With Rubber Stamp