SOP Station House Management by Kerala Police

7.4. SUPERIOR OFFICERS PETITION 83
1. The Police officer detailed
for petition enquiry
shall get petition
enquiry duty endorsed
on his note book.
2. Upon receipt of an
Oral/Written petition
or petition by gestures
or signs or through digital/electronic
medium,
the enquiry officer shall
proceed to the place as
early as possible for conducting
enquiry (KP
Act Sec.34).
3. The petition enquiry officer
shall never use vehicle
arranged by the
petitioner or the respondent
for conducting petition
enquiry.
4. The enquiry should be
unbiased and the enquiry
findings shall not
be disclosed with the
parties.
5. The enquiry officer shall
gather information from
other witnesses apart
from the petitioner and
the respondent.
6. During enquiry, the enquiry
officer shall behave
in such a way as to
upheld/protect the dignity
and human rights of
both the parties.
7. The enquiry officer shall
try to avoid the Law
and Order issues in connection
with the petition
and if there exists
any possibility of
Law and Order issues, it
shall be immediately intimated
to the Station
House Officer.
8. The enquiry officer
shall take photographs,
videograph or recording
the audio, if required.
9. The enquiry report shall
be submitted in detail.
10. The status of the petition
shall be intimated
to the petitioner if it is
required by him (Sec. 8
of KP Act).
11. The enquiry officer shall
direct both the parties
to appear before the
Station House Officer on
a particular day as specified
by the SHO. The
enquiry officer shall be
present at the Police
Station on that day and
shall guide both the parties
to the SHO.
12. The enquiry findings
shall be intimated to the
SHO in detail. The final
disposal of the petition
shall be done by the
SHO.
13. The enquiry officer shall
be in uniform while conducting
the petition enquiry.
7.4 Superior Officers
Petition
1. The petition received
from Superior Officers
shall be entered in the
SO Petition register and
shall endorse to an enquiry
officer for conducting
enquiry. Such
officer shall conduct an
enquiry by visiting the
place and by recording
the signed statement
of complainant, respondent
and the witnesses
(Circular No. 1/1973).
2. After completing the enquiry,
the enquiry reports
shall be submitted
to the Superior Officers
in prescribed proforma
within stipulated
time period.
3. The original petition,
signed statements and
related documents shall
be enclosed along with
the enquiry report. The
said statements, related
documents and the enquiry
report shall be
signed by the enquiry officer.
4. After submitting the enquiry
report, such date
shall be entered in the
SO petition register and
shall round off the petition
number.
5. The SO petitions with
the direction for personal
enquiry shall not
be endorsed to the other
officials.