SOP Station House Management by Kerala Police

6.15. REGISTERS FOR CRIME PREVENTION AND PROFILING OF CRIMINALS 77
all references received by them
and started by them will be
registered after get it entered
in the Tappal Distribution
Register. The particulars
such as the serial Number,
the designation of the officer
from whom received, date of
receipt, reference number, the
purpose of reference, action
taken, final disposal etc will
be noted in the Current Register.
6.15.9 DUTY PASS-
PORT AND
MEDICAL
PASSPORT
The passport is a document
issued by the S.H.O. when a
Police Person on duty move
out of station limit.All the Senior
Civil Police Officers, Civil
Police Officers, leaving the
station on duty or leave obtain
passport in KPF-120.For
treatment purpose passport in
KPF-121is issued.If the SCPO
or CPOs who proceeded on
leave falls sick, he should report
at the nearest police station
and obtain a fresh passport
for treatment to the hospital.
Whenever such passports
are issued by the SHO
of another Police Station, he
should inform the concerned
SHO in which such person
works and also the name of
the hospital where the treatment
is sought.
6.15.10 Suspects Register
History Sheets shall be
opened as ‘Suspects’ for the
following persons under the
orders of the Superintendent
of Police or SDPO.
(a) Persons once convicted
under any section of IPC, who
are considered likely to commit
crime again, and
(b) Persons not convicted
but believed to be addicted
to crime and shadowing their
movements are necessary.The
History Sheets of suspects
shall be, maintained from the
date of registration up to the
end of December. Orders
of the SDPO shall be obtained
either for discontinuance
or retention for a further
period.Care should be
taken to see the history sheets
are opened only for persons
who are likely to turn out
to be habitual criminals and
therefore required to be ‘dose
watched’.History Sheets shall
not be opened for criminals
with no fixed residence. This
does not apply to persons who
move about in a limited area
of not more than two districts.
6.15.11 Habitual Offender
Register
Habitual Offender is defined
in Section 2 (e) of Habitual
Offender Act 1962. Habitual
Offender means a person,
who during any continuous
period of five years, whether
before or after commencement
of this Act or partly before or
partly after such commencement,
has been sentenced on
conviction on not less than
three occasions, after he attained
the age of eighteen
years, to substantive term of
imprisonment for any one or
more of the scheduled offences
committed on different occasions
and not so connected together
as to form part of the
same transaction, such sentences
not having been reversed
in appeal or revision
Schedule Offences are as follows:
I. Offences falling U/s 231
to 243 (relating to coins)
II. Offences falling U/s
305, 307, 308, 311, 324 to 329,
332, 347, 365, 366-A, 366-B,
368 369 IPC.
III. Offences falling Ws
379, 389, 382, 384 to 387, 392
to 395, 397 to 402, 411, 414,
420, 451 to 461 IPC.
IV.Section 110 CrPC.
If any criminal is convicted
to substantive sentence
on three different occasions
under any of the above mentioned
offences within a continuous
period of five years,
such person should be registered
as a Habitual Offender
U/s 3 of the Act by the District
Collector/SDMC (Sub
Divisional magistrate Court).
6.15.12 Proper accounting
of UI
cases
New Proforma for the list of
UI cases to be hung in Police
Stations The discrepancy
between the number of UI
cases as per station records
and court records is increasing
day by day in the entire state.
The main reason for this difference
is that the Police Stations
delete the cases from the
list of UI cases once they submit
final reports (i.e. charge
sheet/refer charge sheet) to
the Courts even before the final
reports are actually accepted
(i.e. taken on the
records by the Courts) and
CC/RC numbers are issued
by the Courts. On the other
hand the Courts continue to
show the cases in their list of
UI cases until they have accepted
the final reports submitted
by Police Stations and
assigned CC/RC numbers in
the court records. A number
of final reports are sent back